Risk and Compliance Coordinator 275 views0 applications

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries

The Internal Control function is part of the second line of defence in the three lines of defence model, supporting the implementation of effective risk management through monitoring the functioning of the country’s internal controls to ensure that these comply with organisational standards, policies, procedures and guidelines.

The role reviews systems, procedures, policies, and controls to ensure they facilitate the achievement of overall goals and objectives of the country office resulting in process improvements. The role will also support RCM in coordinating the country self- assessment process, compliance and assessment and management of the country risk processes.

Dimensions of the Role

• Reports to Risk and Compliance Manager (RCM)
• Post has no direct reports
• Executes assignments in the country as per the internal control schedule based upon key systems, processes, policies and controls..

Accountabilities

Internal Control

• Help the RCM in assessment of existing internal controls, systems and processes in the country for their adequacy and effectiveness and advise and supports management in their strengthening
• Through various assignments, identify new controls in line with the ever changing business operations and systems, technology, organisational policy and procedures and Plan’s ways of working;
• Carry out audit assignments in line with the International Standards for the Professional Practice of Internal Auditing
• Clearly document review work in audit working papers ensuring that the evidence is sufficient and appropriate to support the opinion or conclusions provided.
• Provide well written reports to the RCM on the various reviews completed, risk exposures, effectiveness of mitigating actions and make recommendations.
• Performs reviews and investigations as assigned in line with the stipulated methodology and Counter Fraud Unit timelines.

Donor Compliance and Audit

• Provide training and ongoing support to relevant stakeholders including Grant funded project team members, Plan field offices and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels.
• Supports RCM to provide oversight of compliance to donor procedures and requirements throughout the project cycle, from start-up, implementation and closure by conducting regular audits at appropriate stages of the project

Partner Risk Management

• Monitors whether appropriate due diligence is carried out on all potential partners, including financial capacity assessment and anti-terrorism screening
• Monitors actions taken to address weaknesses identified through partner due diligence
• Coordinates/performs partner audits to ensure compliance with donor and Plan rules and regulations

Risk Management

• Support the RCM in evaluating the risk management processes and reporting of key risks including follow up and reporting of the legal and regulatory risks and exposure
• Support the RCM in implementing the anti-fraud and anti-corruption policy in the country
• Support the RCM in capacity building to ensure that there is adequate knowledge awareness among staff members on matters to do with risk management, fraud, internal controls and global management standards.
• Any other duties as assigned by the RCM

Child & Youth Safeguarding, Management Standards and Global Policies

Ensures that Plan International’s global policies for Safeguarding of Children & Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Key relationships

Internal

• Country Director
• All CO staff including Managers/supervisors
• Risk & Compliance Manager, Internal controllers and Global Assurance team in the region
• NO program managers and compliance teams

External

• Local NGO partners in the area of partner risk management
• External Auditors

Technical expertise, skills and knowledge

Essential

• At least 5 years’ experience in Internal Audit or related experience
• Good Analytical skills
• Good interpersonal skills( open minde, pragmatic, diplomatic)
• Ability to remain calm and positve under pressure and in difficult situations
• Ability to negotiate,persuade and influence
• Good listener with strong advisory skills
• Excellent communication skills (writing and speaking skills)
• Farmiliarity with Microsoft Word, Excel and Powerpoint
• Organised, methodical and meticulous
• Project managment skills

Desirable

• Professional qualification in accounting/auditing
• First- hand experience and knowledge of working in development sector
• Familiarity with project managment and development secor donor requirements e.g USAID, ECHO, EU, DFID, DFAT, UN etc
• Knowledge f country legal and regulatory environment
• Understanding of Risk and managment concepts
• Facilitation and coaching skills

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seek constructive outcomes, listen to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organisation to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give thier best and develop thier potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives