Closing date: Sunday, 27 May 2018
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
Under the direct supervision of the Regional Adviser, and the overall guidance of the Senior Administrative Assistant, the Assistant is a team member in the unit. Work is assigned by the supervisor who gives instructions on non-routine matters. Routine tasks are performed independently with some discretion in non-routine matters related to office procedures only.
Established procedural and office guidelines are available, but where guidelines are incomplete, limited interpretation may be required to select a course of action on approach to work
Summary of Assigned Duties :
- Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
- Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
- Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.
- In line with WHO procedures and rules, provide secretarial support during intercountry meetings, including issuance of letters and TRs for temporary advisers and participants.
- Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
- Files documents in accordance with the filing system in use and obtain relevant information/background as required.
- Replace other assistants within the department, and perform other relevant duties within their scope of responsibility as required.
- n the department, and perform other relevant duties within their scope of responsibility as
Describe the core, management competencies required – See WHO competency model – list in order of priority, commencing with the most important ones : 1) Communicating in a credible and effective way
2) Producing results
3) Fostering integration and teamwork
4) Moving forward in a changing environment
5) Knowing and managing yourself
Functional Skills and Knowledge (Describe the essential knowledge and the skills specific to the position):
- Good filing and organizational skills.
- Ability to maintain good working relationships with national and international staff.
- Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.
Education (Qualifications):
Essential: Completion of secondary education supplemented by secretarial training
Desirable: University degree in business administration, social sciences or related field an asset completion of secondary education supplemented by secretarial training.
Experience:
At least three years of relevant secretarial/ administrative experience.
Languages: Related experience in UN or international organization.
Very good knowledge of English and Arabic. French an asset
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.):
- Very good knowledge of Microsoft Office applications.
- Ability to operate Enterprise Resource Planning (ERP)/Oracle systems an asset.
REMUNERATION
This post is subject to local recruitment and will be filled by candidates recruited in the local commuting area of each office.
Only successful candidates will be contacted.
Duration of contract will depend on the needs of the Department.
Additional Information:
- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Annual salary: (Net of tax)(subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave
- (Net of tax) G.4: Egyptian pounds 128,714.00, at single rate
More Information
- Job City Cairo