Secretary (AUSC) 198 views0 applications

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Secretary (AUSC)

Requisition ID: 1612
Location: Yaounde, Cameroun
Division: Finance and Administration Unit
Reports to: Coordinator & Finance and Administration Officer
Directorate / Department: Health, Humanitarian Affairs and Social Development
Number of Positions: 2
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

• To provide secretarial and clerical support services to the assigned supervisor or the Office in general for its effective functioning.

Main Functions

• Provide timely operational support
• Implement operational activities as scheduled and report.
• Assist in the follow up on logistical arrangements, activity implementation and provision of updates.
• Liaise effectively with internal and external stakeholders.
• Follow up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepare routine office communication and assist in compiling data and information for reporting purposes.
• Assist in the creation, improvement and maintenance of record and retrieval systems
• Follow up on provision and maintenance of office facilities and materials.

Specific Responsibilities

• Draft responses to routine correspondences for the signature of the supervisors;
• Type and proof-read documents, reports, etc as may be required by assigned supervisors;
• Attend visitors and staff and provide them with basic information on relevant issues and procedures;
• Assist in the follow up on logistical arrangements, activity implementation and provision of updates;
• Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
• Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners;
• Keep an up to date diary of appointments for supervisors;
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provide day to day routine administrative supports to various work units of the assigned Units;
• Ensure availability of stationery stock, equipment and furniture in offices assigned;
• Perform reception services where required; and
• Perform any other relevant duties and responsibility as may be assigned.

Academic Requirements and Relevant Experience

• Diploma in Secretarial Science, Administrative Services, Office Management, or related studies with 3 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
• Candidates who are holders of Bachelor’s Degree in Secretarial Science, Administrative Services, Office Management, or related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
• Communication related training is an added advantage.

Required Skills:

• Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point
• Sound planning and organizational skills
• Very good typing skills, of at least fifty words per minute.
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in any one of the AU officials working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an added advantage.
• Excellent team player and able to work in a multi-cultural environment.
• Good analytical skills and ability to identify workable alternative and solutions, firm yet flexible, confident.
• Able to manage stress.
• Strong personality but friendly, polite and patient.
• Work quickly, accurately and efficiently, meeting tight deadlines.
• Be able to work unsupervised on your own initiative;

Leadership Competencies:

• Developing Others
• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting
• Job Knowledge and Information Sharing
• Task Focused
• Continuous Improvement Awareness

 Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Languages:

• Proficiency in any one of the AU official working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an advantage.

Remuneration
Indicative basic salary of USD12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
13th February, 2023.

Note

• Only candidates who have meet all the requirements of the post and have been shortlisted for an interview will be contacted.
• Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
• The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
• Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.