SOS CHILDREN’S VILLAGES ETHIOPIA IS CHANGING AND GROWING! COME JOIN OUR DYNAMIC TEAM OF PROFESSIONALS TODAY TO MAKE A DIFFERENCE IN THE LIVES OF CHILDREN THROUGHOUT ETHIOPIA!
SOS Children’s Villages Ethiopia is a national member association to the International Federation of SOS Children’s Villages. It is non- political, not-for-profit, and non-religious social development organization focused on the wellbeing and development of children. It was founded in 1974 and has been a development partner since then with positive outcomes in the lives of many children, families and communities.
The SOS Children’s Village Program Gode is looking for a competent and able Secretary that meets the requirements stated bellow.
Position summary
A person holding the position of secretary is responsible for the efficient operation of all secretarial and clerical activities of the HGS, receiving school fee payments and transfer to the program cashier on daily bases.
Priority tasks & responsibilities
- Receives letters, memos, reports and messages sent to the concerned office or department. Gives replies to general and simple queries.
- Makes record of all incoming and outgoing documents of the office.
- Directs written or verbal messages to concerned offices or individuals as instructed, makes necessary follow- ups of the same as necessary.
- Receives visitors of the offices properly, provides first-hand information to general queries, arranges visitors to see the head of the office or may direct visitors to other concerned offices or individuals as the case requires.
- Arranges and records appointments of the head of the office and reminds him/her timely of the appointments.
- Drafts and writes letters and memos and gives replies to general queries as instructed.
- Assists the head of the office in personnel administration activities.
- Operates computer and typewriters to type letters and documents, operates fax, e-mail, photocopying and other offices machines.
- Books trip arrangements with ticket offices.
- Checks documents before passing them for the signature of the head of the office.
- Follows up pending items of the office and informs the head of the office of the situation of the matter.
- Arranges necessary facilities for meetings to take place at the school.
- Prepares requests for purchase of stationary and staff tea break.
- Where storekeeper is not assigned, receives all purchased and received items, organizes and manages a store, issues requested and authorized items as per the procedures thereon.
- Administrators receipt and issue of stationary.
- Keeps good record of the documents of the office and students.
- Assists the head of the office in arranging and executing routine administrative and general services.
- Ensures good housekeeping of the office.
- Arranges for coffee and tea services for office guests.
- Compiles and submits daily school fees received by cash to the program cashier with the necessary supporting documents
- Keeps properly cash, printed receipts and transaction documents in Safeway.
- Coding all payments as per given directives
- Performs other similar duties as assigned by the head of the office.
Job Requirements
Must criteria
- Education: diploma in accounting or secretarial science
- Experience: 3 years prior experience
- Basic Computer Knowledge (Ms Word& Excel )
- Fluent in Somali language
Competencies – knowledge, skills, abilities
- Communication skills
- Information processing ability
- Numeracy skills
- Accuracy and attention to detail
- Strong customer service skills
- Ability to work independently
More Information
- Job City Gode, Somalia