As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP).
We are currently looking for the following professional:
Senior Field Finance Officer
Responsibility:
Manage the base level finance aspects
Objective 1: Budget Management
- Monitor organizational spending to ensure that it is within the budget
- Support other departments in the process of budget management
- Remind program and support departments if any of any significant remaining balance on budget lines
- Put significant effort on acceleration of consumption of forecasted budget
- Lead the process of BFU update during the monthly BFU session
- Check the forecasts are in line with the proposed budget
- Ensure proposed spending are compliant with the proposed activity and budget
Objective 2: Treasury Forecast
- Produce high quality and timely treasury forecast on monthly forecast
- Produce the revised treasury forecast if any on timely manner
- Ensure the treasury forecast is in line with the updated forecast in the BFUs of the base
- Forecast cash flow positions and funds available for operation at the base level
- Ensure that sufficient funds are available in the base to meet ongoing operational costs
- Ensure excess balance is managed properly
Objective 3: Field Compliance
- Be a focal person for compliance in the base
- Ensure that the organization’s internal controls do exist and functional at the base
- Ensures that Action Against Hunger procedure, policy and system are in place and functional at the base
- Alert the Deputy Country Finance Manager: Compliance & Audit and the Country Finance Manager in cases of breach of procedures and policies which might result in risk for the organization
- Ensure the compliance checklist is well understood by staffs
- Ensure all transactions are in compliance with minimum donor requirements and supported by relevant documents as per the standard supporting documentation guideline
- Review Memorandum of Understanding, Agreements, etc. which have financial impact and ensure are reviewed and validated by Deputy Country Finance Manager: Compliance & Audit/ Country Finance Manager
- Ensure payment is effected using the validated templates
- Make certain donor information ( Donor Name, Donor Logo and Project Title) are presented before any payment
- Ensure invoices received from supplier are translated to standard working language and date
- Ensure the Time Sheets produced are in line with the updated Financial Plan
- Make sure Cash Management Policy is respected
- Make sure other supporting documents like Beneficiary List, Donation Certificate, etc. are collected and delivered to capital office
- Ensure statutory deduction (Pension, Income Tax, Withholding Tax) are paid within the same month of the transaction
- Provide sessions for non-finance departments to create awareness on compliance
Objective 4: Validation
- Validation of procurement requests confirming the budget availability and the requests are within the validated budget
- Validation of procurement documents make certain the process is compliant and the completeness of supporting documents
- Approval of payment documents (unlike PV) before payment confirming the whole thing correct
Objective 5: Accountancy
- Make sure High Quality and Timely accountancy of the base is produced and delivered to capital office
- Make sure transactions are charged on the appropriate budget line in the accountancy
- Make sure transactions are recorded on the appropriate Accounting Code, Project Code , Budget Code and Budget Line
- Make sure transactions are described as per the standard transaction description guideline
- Make sure personnel costs are allocated in the accountancy based on the financial plan and time sheet
- Make sure personnel cost recordings contain correct ID number and full name of the employee
- Make sure bundle is prepared and delivered to capital on timely manner
- Make sure hard copy documents are delivered to capital on timely manner
- Make sure action is taken based on feed backs from capital
Objective 6: Supplementary Tasks
- Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)
- Provide out of base support upon request of coordination office
Job Requirements
Educational / Professional Background: – Degree/Diploma in Accounting diploma (related field)
Required Skills:- Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines
Expected Qualities: – Professionalism, Team Work, Proactive, Motivational, Autonomy
How to Apply
APPLICATION PROCEDURE
If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Senior Field Finance Officer”written in the subject line, and three references, applicants to the following addresses:
- Action Against Hunger– Addis Ababa – Human Resources Department, P.O. Box 2357, (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
- Directly In Person to Action Against Hunger, Gode, Sekota, Gambella, Mega, and Hirna offices ;
Deadline: Friday, 28 June 2019 before 5:00 pm
“Women Applicants Are Highly Encouraged”
NB: Only short listed applicants will be communicated and selection process includes technical test and an interview.
More Information
- Job City Borena, Oromia
