Practice Area – Job Family: Management
Vacancy End Date: (Midnight New York, USA) 23/04/2021
Duty Station: Luanda, Angola
Education & Work Experience: G-Bachelor’s Level Degree – 9 year(s) experience, I-Master’s Level Degree – 7 year(s) experience
Languages: English, Portuguese, Spanish
Vacancy Type: FTA International
Posting Type: External
Contract Duration: 1 Year with possibility for extension
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing.
UNDP’s partnership with the Global Fund (GF), in line with UNDP’s HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2018-2021, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. When requested, UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund to ensure management, implementation and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities to assume the PR role over time.
In Angola, the Ministry of Health and UNDP have had a long-standing, strategic partnership for health service delivery through Global Fund grants. Currently, UNDP is acting as the Principal Recipient for the 2018-2021 HIV Grant, in partnership with the National HIV/Aids Institute (INLS), other Government and Civil society partners. UNDP exercises its PR role in consultation with other UN agencies, bilateral donors and International Financing Institutions. In 2020-2021, UNDP will act as Principal Recipient for a consolidated HIV, malaria and tuberculosis Grant.
To help the UNDP Project Management Unit (PMU) deliver in a timely and quality assured manner on the Grant Performance Framework targets, while complying with UNDP and Global Fund rules and regulations, UNDP Angola is recruiting a Senior Finance Specialist who will lead on financial management within the PMU.
Under the overall guidance of the Programme Coordinator/Head of Unit, the Senior Finance Specialist is responsible for ensuring the highest efficiency in financial resources management; the provision of accurate, thoroughly researched and documented financial information; the effective delivery of financial services; and transparent utilization and management of the GF grants. The Senior Finance Specialist will lead a team of four (4) Senior Finance team staff while ensuring strong coordination with Programme and Procurement teams for the effective management of programme budgets.
The Senior Finance Specialist will work in close collaboration with UNDP Sub-recipients (SRs) and sub-sub recipients (SSRs), the Country Office Operations Department, and other teams in the Country Office in ensuring successful implementation and oversight of GF programme resources and Country Office performance in finance.
In addition, the Senior Finance Specialist will play the lead role in capacity development in financial management systems for national counterparts.
Duties and Responsibilities
Summary of Key Functions:
- Effective and accurate financial resources management and oversight
- Implementation of operational strategies and procedures
- Projects’ budgets management and proper control of project accounts
- Ensure close monitoring of Sub-recipients and other implementing partners
- Facilitation of knowledge building and sharing
- Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:
- Financial analysis and oversight for all resources managed by UNDP under its Global Fund portfolio and provision of high-quality professional advice to the Programme Coordinator/Head of Unit, other PMU staff members and Country Office Senior Management;
- Proper planning, expenditure tracking of financial resources in accordance with UNDP rules and regulations, policies and procedures, corporate agreements with the Fund and GF financial management rules;
- Maintain robust internal financial management controls over all financial processes;
- Ensure an efficient financial flow process;
- Put in place a reporting system for internal and Global Fund needs;
- Ensure effective information flows between finance and non-finance actors (i.e. UNDP, Sub-Recipients, the Local Fund Agent (LFA), Country Co-ordinating Mechanism (CCM)) in order to effectively link the programmatic results to expenditures, as required by GF;
- Facilitate audits by the Office of Audit and Investigations and audits of SRs in line with corporate agreements with the GF, UNDP rules and regulations, policies and procedures and ensure timely implementation of audit recommendations and findings and their reporting at CARDS, as they relate to financial and SR management;
- Ensure timey provision of data for the quarterly and annual receipt accrual certifications on the part of Global Fund PMU;
- Ensure monitoring and immediate vouchering of Purchase Order (PO) receipts created in ATLAS and coordinate closure of the matched POs;
- Ensure timely certification of pre-payments and their reconciliation/receipt when corresponding consignments are physically received;
- Ensure quarterly certification of all accounts including advance of funds, Direct Project Costing (DPC), Project Cash Advance etc;
- Monitor the financial execution of the procurement component of Grants’ budgets
- Prepare cost estimates for different activities according to the needs of programme management;
- Develop, track and report to PMU management key financial performance indicators;
- Help maintain a document management system for PR and SR financial records;
- Ensure business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOP) related to GF Finance functions and control the related workflows in consultation
- Ensure the implementation of operational strategies and procedures, focusing on achievement of the following results:
- Establish and/or ensure robust financial procedures: e.g. receipts, payments, disbursements and bookkeeping, filing procedures for Sub-recipients;
- Ensure that financial procedures in place comply with the financial/accounting and procurement requirements of the Global Fund and UNDP;
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for the projects;
- Oversight for the transparency of the financial processes and use of funds and compliance with Global Fund and UNDP financial guidelines;
- Ensure preparation of the Project’s Quarterly Report, monthly Cash Flow and annual Cash Flow Forecasts, statement of sources and uses of funds in compliance with the Global Fund requirements;
- Ensure preparation of other financial reports to be submitted to the LFA/Global Fund. Act as a Focal point for finance information for the LFA/Global Fund;
- Elaboration and implementation of cost saving and reduction strategies;
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors of the results of the investigation when satisfactory answers are not obtained;
- Timely preparation of monthly cash flow forecast for use by the Country Office Operations Unit in Liaison with other Implementing partners.
- Manage the Project budget and ensure proper control of Project accounts focusing on achievement of the following results:
- Manage financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UNDP rules and regulations;
- Prepare and monitor projects’ budgets in Atlas;
- Elaboration of proper mechanisms to eliminate deficiencies in budget management;
- Ensure that contributions from the Global Fund are properly transferred to UNDP on a timely basis;
- Ensure compliance with the internal expenditures control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas
- Perform Manager level 1 function for transactions approval in Atlas;
- Ensure timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers; as well as timely response to HQ requests to resolve financial data issues;
- Perform the monitoring of GMS, ISS, DPC and revenue in quarterly basis.
- Ensure close monitoring of the sub-recipients and other implementing partners by the achievement of the following results:
- Ensure and oversee the periodic assessment of Sub Recipients’ financial management capacities and the development and implementation of action plans to address identified gaps
- Provide guidance and capacity building services to Ministry of Health Disease Programmes, and NGO Sub recipients on issues related to finance, from budgeting, accounting, bank reconciliation to reporting;
- Ensure advance payments and direct payments for SRs and SSRs’ vendors are properly reviewed, processed and retired; ensure that payment information is properly recorded into the Atlas system on a timely basis;
- Harmonize reporting and accounting practices among SRs including budgeting, reporting and key financial performance indicators;
- Monitor Sub-Recipients’ financial reports for accuracy of financial information; ensure adequate safeguards are in place to eliminate fraud and ineligible expenditure; ensure annual audits of sub-recipients are conducted on time;
- Ensure continuous support to the financial managers of SR organizations;
- Monitor the GF component of the Country Office Finance-related Dashboards and ensure proactive action and timely follow up for the prevention and/or correction of exceptions.
- Ensure facilitation of knowledge building and sharing focusing on achievement of the following results:
- Develop and ensure the implementation of a training plan/curriculum for the SRs financial and accounting staff; organize and conduct periodic training sessions on UNDP/Global Fund financial reporting requirements;
- Organize periodic training for the PMU non-Finance Managers and staff on financial management, budget monitoring and oversight;
- Support the documentation of lessons learned and best practices in financial management;
- Provide regular, sound contributions to relevant knowledge networks and communities of practice.
- Innovation: Ability to make new and useful ideas work
- Leadership: Ability to persuade others to follow
- People Management: Ability to improve performance and satisfaction
- Communication: Ability to listen, adapt, persuade and transform
- Delivery: Ability to get things done while exercising good judgement
- Accounting (General): Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations
- Financial Management: Ability to create a process to achieve financial goals
- Financial Reporting and Analysis: Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner
- Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
- Risk Management: Ability to identify and prioritize risks, and organize action around mitigating them
- Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
Required Skills and Experience
- Masters Degree in Finance/Accounting, Business, or Public Administration, or professional accounting qualification from internationally recognized institute of accountancy or University level qualifications in similar fields with 2 additional years of professional experience in accounting and finance.
- UNDP Advance Accountancy and Finance Test (AAFT), and subsequent FTCP Certification required, or Accounting/Finance qualification per Supplemental Recruitment Guidance for UNDP Finance Functions (2019)
- Professionally qualified accountants from an internationally recognised institute of accountancy will have a distinct advantage.
- Minimum 7 years of relevant experience in providing financial management advisory and training services and/or managing staff operational systems.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.
- Experience of IPSAS and/or IFRS is required for external candidates.
- Fluency in English both oral and written, is required;
- Working knowledge of another UN official language, including Portuguese or Spanish is an asset but not a requirement.
- UNDP is a Non-Smoking environment
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
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- Job City Luanda, Angola