Context:
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting human and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Under the overall supervision of the Migrant Protection and Assistance (MPA) unit programme
manager and the direct supervision of the Migrant Protection and Assistance Services
Coordinator (MPASC), the successful candidate will work across all projects mandated with
assistance to stranded migrants in Egypt, including victims of trafficking and other vulnerable
migrants. The incumbent will assist the MPASC in the timely implementation of deliverables
related to Migrant Protection and Assistance Services, as outlined in the responsibilities
below. The programme assistant is expected to carry out his/her duties in accordance with
strictest moral and ethical standards and with due respect for gender and socio-cultural
differences of the IOM beneficiaries and colleagues.
Core Functions / Responsibilities:
In particular, the Senior Programme Assistant will perform the following functions:
Migrant assistance services activities
1) Facilitate the administration of assistance to beneficiaries in a timely and orderly
manner, including preparation of assistance documents and reimbursement of all
eligible costs to migrants, management of petty cash and account settlements related
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to migrant assistance, supervising all related processes and ensure adherence to IOM
internal guidelines and requirements across relevant departments;
2) Support the MPASC monitoring that accurate and efficient systems are in place to
administer assistance and monitor distribution across all relevant budget lines, in line
with the requirements of various active projects, in coordination with finance
colleagues. Subsequently, the incumbent will disseminate training on these
procedures to all relevant staff;
3) Support MPASC and caseworkers in the implementation of monitoring and evaluation
activities of the Migrant Assistance Services;
4) Contribute to the accurate data management of beneficiaries, including entering data
into IOM local and global databases on assistance and proper filing in accordance with
data management guidelines and suggest improvements where identified, paying
particular attention to client confidentiality;
5) Proactively analyze assistance data on a regular basis and feedback on updates for
the MPASC on developing trends and assistance needs, designing tools to better
manage and follow these indicators;
Programme assistant activities
1) Communicate with other internal IOM units (such as procurement), in coordination with
project officers, to ensure the timely and appropriate delivery of MPA projects,
supervising such processes amongst other MPA staff, including preparation of relevant
documentation;
2) Support in the drafting of relevant project reports, budget forecasts and contingency
plans;
3) Support the migrant assistance division to carry out the implementation of all projects
in a timely manner, collaborating constructively with MPA project officers to evaluate
and revise project strategies and review all operational budget, administrative and
technical aspects of relevant projects, in line with IOM’s policies and procedures, as
well as donor requirements. The incumbent should implement innovative mechanisms
to ensure harmonization between projects in order to reach mission objectives;
4) Support the implementation of the project activities and assist the MPA project officers
in tasks to evaluate and revise project strategies;
5) Support communication and visibility actions across relevant projects;
6) Assist with liaison between Government, civil society, UN and other relevant partners
counterparts regarding implementation of on-going projects, including supporting in
identifying relevant partners to implement programs, setting up meetings, drafting
agendas for such meetings and facilitating discussions;
7) Support all administrative, operational and logistical tasks related to trainings,
roundtables and events with beneficiaries, civil society organizations, NGOs,
embassies and all other relevant stakeholders;
8) Provide informal translation to documents and reports;
9) Undertake other duties as assigned;
10) Undertake duty travels if required.
How to apply:
How to apply:
Interested candidates are invited to submit their application and cover letter not later than
Monday, April 30, 2018, at 17:00 O’clock, Cairo time on www.egypt.iom.int
In addition, please note that only the applications which would have been duly done, and
which would have been submitted and received through IOM website within the announced
time frame would be valid & considered for the announced vacancy.
Kindly note that for efficiency reasons, only shortlisted candidates will be contacted.
More Information
- Job City Cairo
