Senior Project Assistant – JLMP 96 views0 applications

Vacancy Number	IOM-SVN/0074/2019
Position Title	Senior Project Assistant – JLMP
Duty Station	Addis Ababa, Ethiopia,
Classification	General Service Staff, G7
Type of Appointment	SVN, Six months with possibility of extension
Estimated Start Date	As soon as possible
Posting Period	13.06.2019 – 27.06.2019

Context and Scope of the Position

Under the general supervision of the JLMP Program Coordinator and direct supervision of the Project Officer – JLMP the Senior Project Assistant will be responsible for the following:

 Core Functions / Responsibilities:

• Coordinate the day-to-day project implementation and ensure conformity to expected results and project work-plans ;
• Develop concept notes, agenda and other relevant workshop materials for workshops and coordinate field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings; Support for the activities identified by the JLMP work plan ;
• Provide direct administrative and project support to the implementation of the AU-IOM-ILO-ECA Joint Labour Migration Programme according to the work plan;
• Provide the necessary logistical and backstopping support in maintaining strong and regular liaison with the project partners;
• Draft responses to ad-hoc requests both internally in IOM and with external partners;
• Support the JLMP team in working closely with all Regional Offices in Africa to facilitate effective coordination and successful implementation of the project;
• Coordinate the process of integrating the project through creating links with other program coordinators and staff in different units of SLO Addis, especially the SLU;
• Provide necessary information and documentation for the project implementation;
• Design and produce visibility and communication materials that reflect the Project activities ;
• Keep abreast on global, regional and local policy and operational developments related to the JLMP and share information to inform the JLMP implementation strategy;
• Support the monitoring and preparation of regular periodic reports for the activities implemented by the Project;
• Coordinate with Procurement, Finance, HR, and Logistics Units to provide response to JLMP requests during the required timelines;
• Administer payment vouchers and purchase requests and make sure payments and procured items are delivered on time to avoid any delay in the implementation of JLMP activities;
• Organize different workshops and trainings and assist the project team with the preparation of Travel Authorizations, settlement of Travel Expense claims and coordinate with the Travel Unit for all staff official travel bookings;
• Coordinate with the Finance Unit to facilitate the payment of Travel Advance and Settlements for the project team.
• Perform such other duties as may be assigned

Job Requirements

Required Qualifications and Experience

 Educational Qualification

• University Degree in Economics, International Relations, Law or other Social Science fields with Seven years of relevant work experience;

Professional Experience

• First-hand experience and knowledge in liaison work including understanding of the   structures and processes of IOM and the African Union will be an added advantage

Languages

• Thorough knowledge of spoken and written English
• Amharic and other languages is advantageous

 Values and Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values:

Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies:

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable. 

How to Apply

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address [email protected], by June 27, 2019 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!