Senior Warehouse & GIK Officer 57 views1 applications

Role and Responsibilities  

1. Proper receipt  of GIK and inventories
   

• Ensures all inventories and GIKs are properly received against GRN
• Ensures that all received items and recorded in accordance with IMC recording policy and procedures
• Ensures that all inventories and GIKs are properly dispatched to the right destination in accordance with IMC warehouse policy and procedures
• Ensures that waybills and GRNs are properly filled and used in warehouses transactions
• Ensures that GRNs are received by pertinent department, suppliers or procurement

1. Proper record keeping and updating

• Ensures that all warehouse recording documents are properly filled
• Ensures that all warehouse recording documents are properly updated on daily basis
• Ensures that warehouse GIK and inventory soft files are properly updated on daily basis and kept

III.           Proper internal management of warehouses

• Ensures that all warehouses internal organization is properly done
• Ensures that items in warehouses are classified and stored by department
• Ensures that items are labeled vividly for easy access
• Ensures that bin cards are separately attached to each item in the warehouse
• Ensures that bin cards are updated

1. Monthly physical count

• Ensures that physical count is done on monthly basis
• Ensures that discrepancies (shortages and overages) are  reported immediately after monthly physical count

1. Asset management

• Ensures that all IMC assets at field level are properly recorded and regularly updated
• Ensures that all IMC  assets at field level are labeled and properly identified
• Ensures that Custodian form is filled and signed for IMC assets that are assigned to users
• Ensures that asset records are regularly updated
• Ensures that asset physical count is properly done on quarterly basis
• Ensures that assets that are not suitable for use are timely reported for disposal
• Ensures that asset transfer is properly done in accordance with IMC procedures

1. GIK management

• Ensures that all GIK receipts and dispatches are done in accordance with IMC procedures
• Ensures that Records are properly updated and kept
• Ensures that expired GIKs are timely reported
• Ensures that  expired GIKs are timely disposed

VII.         Reporting

• Ensures that regular reports(monthly, quarterly, and annual) are prepared and sent on timely basis including signed hard copies
• Ensures that soft and hard copies of regular reports are properly filed
• Ensures that files of hard copies are properly classified and marked for easy access

VIII.        Warehouse related incident reporting

• Ensures that thefts and other incidences at warehouse are timely reported by filling incident reports in collaboration with security
• Ensures that Incident reports are properly filed

1. Management of staff under supervision

• Ensures that performance objective is set for staff under supervision
• Ensures that time sheets are timely filled and submitted by staff under supervision
• Ensures that annul leave plan and R&R are prepared and submitted
• Ensures that annual staff performance appraisal is done and reported timely
• Makes follow up on staff daily work activity accomplishments

1. General responsibility

• Accomplishes other tasks as assigned by field logistics manger
• Cooperates with other departments and sections as desired.

Job Requirements

• Bachelor Degree in Supply chain Management, Marketing Management or related with 5 years’ experience.
• Evidence of practical experience in warehouse management
• Some record of experience with donor specific procedures.
• Good organizational and problem-solving skills, with an analytical approach
• Good interpersonal, management and leadership skills
• Excellent communication and customer relations skills
• Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities
• Ability to integrate and work well within multiethnic and multicultural teams
• Willingness to make field visits as required
• Negotiation, interpersonal and organization skills
• Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
• Professionalism, Honesty, Integrity.

How to Apply

Interested applicants who meet the above requirements should submit their application letter and CV through [email protected] before March 01, 2020.

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is an equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.