South Sudan: Project Development Officer – Juba 96 views4 applications


Fixed term | 6 months | ASAP

ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1. Fundraising

Context Analysis

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)

External relations

  • Maintain active and regular working relationships with donors
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
  • Regularly update a directory of donors, international and local NGOs, other partners and stakeholders
  • Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country
  • In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings

Fundraising and proposal development

  • Identify funding opportunities;
  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators)
  • Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
  • Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
  • Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting

  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

2. Grant Management

Contract follow-up

  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting

  • Participate in and take minutes of kick-off and close out meetings for each project
  • Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
  • Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
  • Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams

Partner Follow-up

  • Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement

3. Management and Internal Coordination

Staff Management (if any)

  • Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities
  • Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity

Internal Coordination and Communication

  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
  • Ensure these meeting minutes are sent monthly to HQ
  • Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward

Filing

  • File properly contractual project documents both in hard and soft copies
  • Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources

4. External Communication

Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report

Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission

Expected skills and qualifications

  • Master Level education in a relevant field such as International Relations, Development or Political Science
  • 1-2 years previous work experience in a relevant position
  • Previous related work experience, with knowledge of project design, proposal writing and grants management
  • Knowledge of the humanitarian aid system and ability to understand the donors systems
  • Strong oral and written communication skills, analytical skills
  • Strong coordination and interpersonal skills
  • Ability to work in a multicultural and fast-paced environment
  • Ability to work well under pressure
  • Good team spirit and ability to work with diverse profiles

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances
 

 

Send your application (resume and cover letter) to [email protected] Ref: PDO/SSUD

Please note that ACTED does not charge any fee at any stage of the recruitment process.

More Information

  • Job City Juba
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ACTED (French: Agence d'Aide à la Coopération Technique Et au Développement), formerly 'Agency for Technical Cooperation and Development', is a French humaniarian NGO set up in 1993. It is a non-governmental, non-political and non-profit organization committed to supporting vulnerable populations across the world. ACTED’s teams take action in 35 countries, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. ACTED develops more than 450 projects a year towards 8 million people, with a €160 million budget. The organization employs more than 400 international staff and over 4300 national staff. It is the second largest French NGO. The headquarters are based in Paris, France.

Approach and commitment

ACTED teams are devoted to supporting vulnerable communities throughout the world and accompanying them in building a better future by providing a response adapted to specific needs. By ensuring the link between Emergency, Rehabilitation and Development, ACTED’s teams guarantee that interventions made in a situation of crisis are useful and sustainable, because only long term support – by remaining in the area post emergency and involving communities – can end the poverty cycle and accompany populations on the road to development.

ACTED’s teams on the field are implementing more than 450 projects in those fields: responding to emergencies and building disaster resilience, food security, health promotion, education and training, promoting inclusive and sustainable growth, economic development, microfinance, institutional support and regional dialogue, cultural promotion.

With its experience working closely with vulnerable communities at the heart of situations that they live in throughout the world, ACTED contributes to reaching the Sustainable development goals (SDGs) and is engaged in the definition of the sustainable development goals, advocating for an integrated approach, co-construction and global partnership.

In association with several French, European and International partners, ACTED is committed to promoting and developing innovative approaches and initiatives, humanitarian principles, new forms of solidarity and convergences between private and public actors and NGOs from the North and the South covering themes such as aid efficiency and transparency, evaluation, information and coordination of humanitarian emergencies, promotion of local governance and civil society strengthening, sustainable access to income and microfinance, prevention and reduction of catastrophes, the link between development aid, sustainable development and social business, food security, etc.

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0 USD Juba CF 3201 Abc road Fixed Term , 40 hours per week Agency for Technical Cooperation and Development (ACTED)

Fixed term | 6 months | ASAP

ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1. Fundraising

Context Analysis

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)

External relations

  • Maintain active and regular working relationships with donors
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
  • Regularly update a directory of donors, international and local NGOs, other partners and stakeholders
  • Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country
  • In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings

Fundraising and proposal development

  • Identify funding opportunities;
  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators)
  • Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
  • Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
  • Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting

  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

2. Grant Management

Contract follow-up

  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting

  • Participate in and take minutes of kick-off and close out meetings for each project
  • Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
  • Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
  • Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams

Partner Follow-up

  • Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement

3. Management and Internal Coordination

Staff Management (if any)

  • Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities
  • Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity

Internal Coordination and Communication

  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
  • Ensure these meeting minutes are sent monthly to HQ
  • Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward

Filing

  • File properly contractual project documents both in hard and soft copies
  • Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources

4. External Communication

Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report

Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission

Expected skills and qualifications

  • Master Level education in a relevant field such as International Relations, Development or Political Science
  • 1-2 years previous work experience in a relevant position
  • Previous related work experience, with knowledge of project design, proposal writing and grants management
  • Knowledge of the humanitarian aid system and ability to understand the donors systems
  • Strong oral and written communication skills, analytical skills
  • Strong coordination and interpersonal skills
  • Ability to work in a multicultural and fast-paced environment
  • Ability to work well under pressure
  • Good team spirit and ability to work with diverse profiles

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances
  

Send your application (resume and cover letter) to [email protected] Ref: PDO/SSUD

Please note that ACTED does not charge any fee at any stage of the recruitment process.

2022-07-23

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