ECONOMIC AND TECHNICAL OFFER REQUEST FOR THE SELECTION OF A SPECIALIZED HR AND
RECRUITMENT COMPANY
Ref. n. BE2020/MATCH
The International Organization for Migration (IOM) – Mission in Brussels – through this economic and technical offer request, intends to select a company specialized in the provision of HR and recruitment services, as part of the activities of a Project financed by the European Union (European Commission – DG HOME): “MATCH – Migration of African Talents through Capacity building and Hiring”. More specifically, the activities carried out by the company will be related to the recruitment and onboarding of 210 Nigerian and Senegalese professionals selected by EU companies over the course of 30 months.
In particular, it is requested to provide the following services:
· Support the MATCH project consortium with the sourcing and pre-selection of a maximum of 210 candidates
· Support recruiting companies participating to the MATCH project with the finalization of the selection and with onboarding process of the selected candidates
The services will need to be provided until December 2022 included starting from the date of the signature of the contract between IOM and the selected service provider.
Tenders will be evaluated by a selection board in accordance with the criteria below:
1. Technical offer: 80/100 pt
The submission of the technical offer involves the creation of a recruitment and onboarding plan (to be presented as a pdf document) which will define the structure of the recruitment activity. It is recommended to include in the plan any added value the company can add to the onboarding phase of the plan, including (but not limited to) additional services that would be available for recruiting companies and selected candidates.
The technical offer will be scored as specified below:
- Geographical scope of the specialized company’s activities | Active presence of the service provider in Senegal and Nigeria: 30pts
- Technical capacity to support the MATCH consortium with the sourcing and pre-selection activities of the project in Senegal and Nigeria | Knowledge of sourcing strategies and processes. Familiarity with the African labour market structure, particularly in Senegal and Nigeria. Demonstrated experience in the screening of candidates
applying for a job position. Availability of screening mechanisms and testing tools for a fair and transparent pre-selection of candidates according to the position they are applying to. 30pts
- Availability of a digital recruitment platform accessible by Senegalese and Nigerian job seekers. | Possibility to provide the project with the access to a digital recruitment platform to collect, store, and process candidates’ applications for the project. 20pts
2. Economic offer: 20/100 pt.
Economic offers will be scored as specified below.
Maximum score of 30 points will be assigned on the basis of best service at the lowest price. The prices need to be expressed in EUR. In order to be evaluated, bids can’t exceed the maximum value of EUR 84.000.
Offers from 20.000 – 40.000 EUR: 30 points
Offers from 40.000 – 60.000 EUR: 20 points
Offers from 60.000 – 84.000 EUR: 10 points
The tender will be awarded to whom obtained highest overall score resulting from the sum of the technical offer points and the economic offer points.
In case of ex aequo between 2 companies, IOM reserves the right to call the candidates for an individual interview, to be carried out with the Service Manager of the applicant. This interview will be aimed at verifying the required skills and competences.
To send the economic offer, please use the attached form Annex C.
The technical and economic offer must be presented together with the following documents:
• Brief presentation of the company
• References from current or past clients of the company
• Annex A – Quotation form
• Annex B – Vendor Information Sheet, completed with the required information
• Annex C – Economic proposal
Annex A
QUOTATION FORM
Date : ___**
To : ___
I, representing [name of company] offer to execute the requested works in conformity with the Economic and Technical offer request for the total Lump Sum amount of [total bid amount in words and figures and currencies] in accordance with the Economic Offer which is herewith attached and form part of this Quotation.**
I undertake if my offer is accepted, to deliver the Works in accordance with the Economic offer and the duration of the project.
I agree to abide by this Quotation for the full duration of the MATCH project as specified in the Economic and Technical Offer Request.
Until a formal contract is prepared and executed, this Quotation Form, together with your Notice of Award shall constitute a binding agreement between us.
I hereby certify that this Quotation complies with the requirements stipulated in the Economic and Technical Offer Request.
Dated this__day of__20___.
[signature over printed name] [in the capacity of]
Duly authorized to sign Quotation for and on behalf of
__ [name of company]
Annex B
VENDOR INFORMATION SHEET (VIS)
Name of the Company __
Address Leased Owned Area: ___sqm
House No ___
Street Name ___
Postal Code ___
City ___
Region ___
Country ___
Contact Numbers/Address
Telephone Nos. __ Contact Person: __
Fax No. __
E mail Address __ Website: __
Location of Plant/Warehouse Leased Owned Area: __sqm
Business Organization Corporation Partnership Sole Proprietorship
Business License No.: _ Place/Date Issued:__ Expiry Date ***__***
No. of Personnel __ Regular ___ Contractual/Casual __
Nature of Business/Trade
Manufacturer Authorized Dealer Information Services
Wholesaler Retailer Computer Hardware
Trader Importer Service Bureau
Site Development/ Consultancy Others _
Construction ___
Number of Years in business: _
Complete Products & Services
Payment Details
Payment Method Cash Check Bank Transfer Others
Currency Loc.Currency USD EUR Others
Terms of Payment 30 days 15 days 7 days upon receipt of invoice
Advance Payment Yes No % of the Total PO/Contract
Bank Details:
Bank Name __
Bldg and Street __
City __
Country __
Postal Code __
Country __
Bank Account Name __
Bank Account No. __
Swift Code __
Iban Number __
Key Personnel & Contacts *(Authorized to sign and accept PO/Contracts & other commercial documents**)*
Name Title/Position Signature
Companies with whom you have been dealing for the past two years with approximate value in US Dollars:
Company Name Business Value Contact Person/Tel. No.
Have you ever provided products and/or services to any mission/office of IOM?
Yes No
If yes, list the department and name of the personnel to whom you provided such goods and/or services.
Name of Person Mission/Office Items Purchased
Do you have any relative who worked with us at one time or another, or are presently employed with IOM? If yes, kindly state name and relationship.
Trade Reference
Company Contact Person Contact Number
Banking Reference
Bank Contact Person Contact Number
Annex C
Economic proposal
Please fill in the document in all its parts – amounts need to be expressed in EUR:
Name of the company
Address (headquarters)
Legal representative
Representative
Contact person (only if different from representative)
Phone number
E-mail address
Service
Cost
Recruitment and onboarding of 210 candidates within the framework of the MATCH project
TOTAL
How to apply
Documents must be sent in digital format to [email protected] by 19th July 2020 the latest. The e-mail must mention the reference number BE2020/MATCH in its object. Please indicate the period of validity of the offer. Requests for clarification can be sent to the same email address stated above.
IOM will notify the successful tenderer by e-mail within 10 working days from the expiry of the selection procedure
IOM reserves the right to accept or reject any Quotation, and to cancel the procurement process and reject all quotations submitted, at any time prior to award of contract, without thereby incurring any liability to the affected Contractor or Contractors or any obligation to inform the affected Contractor or Contractors of the ground for the IOM’s action. It is specified that the contract will be awarded even if there is only one formally valid tender – provided that IOM considers it suitable – on the basis of the most economically advantageous proposal.
Tenders will be examined and evaluated by an internal IOM committee. The tender must be the basis for contract negotiations and, ultimately, for a contract signed with the selected partner. IOM is not obliged to accept any proposal and reserves the right to cancel the selection process at any time before the award of the contract, without incurring any liability to the tenderer.
IOM policy requires all IOM personnel, bidders, manufacturers, suppliers or distributors to observe the highest standards of ethics when executing all contracts. IOM rejects any proposal submitted by bidders or, if necessary, will terminate the contract if it is established that they are engaged in corrupt, fraudulent, collusive or coercive practices.
More Information
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