Sponsorship Coordinator 93 views0 applications

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan International Sierra Leone is seeking to recruit top-notch professional to fulfil the position of Sponsorship Coordinator in Moyamba & Port Loko are to deliver the tasks outlined below:

 

Summary of the position:

To supervise, monitor and coordinate all sponsorship activities at the Program Implementation and Influencing Area.

DIMENSIONS OF THE ROLE

• Manages Sponsorship Systems (CDPet, ChildData) at PIIA level and ensures they are operational and updated regularly as and when information is received from the SSM.
• Responsible for the Management of all NOIs for the PU (All Chiefdoms) and reports on them
• Coordinates the data collection and photo taking of SCs during SC periods.
• Coordinates, prepares and reports on all Sponsor visits in the PIIA and file visit reports and photos in respective SC folders after validation by the SSM.
• Adheres to the local Sponsor visit guidelines and process and as per sponsorship manual
• Facilitates the identification of eligible children for the sponsorship program, in collaboration with the PIIAMs, GTAs and Sections involved with sponsorship program
• Responsible for tracking SC home visit reports from GTAs
• Review all cancellation memos and their replacement SCIs and submit to PUM for approval before processing in CD
• Assists the SSM in training PIIA staff annually on sponsorship procedures and policies
• Participates in budget/PO preparation meetings for Sponsorship spending.
• Organizes monthly meetings with Staff to discuss sponsorship issues
• Annually train GTAs, Volunteers on sponsorship communication activities, policies and processes.
• Facilitates the production of Program Area Overviews(PAOs), Program Area Updates(PAUs/SPAR) and Graduation/Cancellation Memo templates for Sponsor Children(G/CMSC) for review and approval by the SSM
• Manages Sponsorship Volunteer activities and ensure they are in line agreed guidelines at all times
• Ensure that all SC’s folders at the PU level are up to date with documents and kept confidentially.
• Ensures gender equality and inclusiveness of children in sponsorship activities
• Prepares weekly, monthly, quarterly  and annual sponsorship reports  and projections for the attention of the PUM and the Sponsorship Manager
• Designs control measures to ensure quality standards are met in all sponsorship products.
• Monitors and evaluates GTAs in the  sponsorship area
• Ensures timely printing and distribution of Sponsorship Child (SC) and family photos (one per family) annually
• Ensures children 18 years and above are graduated and farewell letters prepared and sent to NOs concern on time
• 100% quality check and follow up on all cancellations submitted to the PIIA by GTAs and seek FSICs approval before processing in Child Data.
• Reviews all SCCDRs from CFs and Volunteers and validates before submission for approval by PIIA and processing in Child Data.
• Manages PIIA caseload (new and existing quota)
• Prepares production plans of Volunteers and monitor data processing for the attention of PIIA and SSM
• Attains 100% production at the end of each month
• Fulfills Plan’s Child Protection and Gender Policies by making sure all sponsorship activities, processes and documents at PU level are in line with Plan’s Child protection policy
• Performs any other duties to be assigned by the SSM or FSICs to support the achievement of organizational goals

  Dealing with Problems:

• Collates and provides operational and technical support for the implementation of sponsorship projects and programs within the PIIA
• Puts in place systems to monitor and provide operation and technical soundness in the implementation of  sponsorship activities in the PIIA
• Analyses issues for decision making to strengthen and support delivery of sponsorship programs that meets organizational requirements and refer to  PIIA and Sponsorship Manager for approval
• Analyse data and draw reports from BI-Online to inform programme identification and designing in the PIIA
• Facilitate the development and production of SPAR, PAUs and other Sponsorship Communications products in the PIIA.
• Contribute to the development of Business cases that can improve performance on sponsorship and earn very good rating for Plan International Sierra Leone
• Lead community mobilization on What is Plan in sponsorship communities

  Communications and Working Relationships:

• Works closely with PIIAM, programme staff, programme specialists and field teams
• There is a medium contact with community members, children and other stakeholders to develop and implement programs that would meet Plan Sierra Leone sponsorship program implementation.
• Maintains high contact with staff working on sponsorship program activities at PIIA level to offer support for understanding and implementation of sponsorship related activities

  TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

• Knowledge on development issues affecting children
• Expert user of Microsoft applications package (Word, Excel, internet software & PowerPoint etc)
• Have at least 2 years’ experience in community mobilization and sponsorship work
• Have at least 2 years’ experience in community development in an international NGO
   
  GENERAL ACCOUNTABILITY
  Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

           Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization,

           and the ambition for gender equality and gender transformative leadership is embedded in our value-based

           leadership framework.

Plan International’s Values

https://plan-international.org/about-us/careers-plan-international/our-values-work

 

APPLICATIONS:

Last date for submission of Application (CV and cover letter) is: 24th  September, 2019 by 5:00 pm

To apply for this job, kindly click on “Apply”. Your application should include:

• A cover letter
• A comprehensive CV including details of two referees, one of whom should be your current or most recent supervisor

  Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Location:            Moyamba & Port Loko

Type of Role:     Sponsorship Coordinator (National position)

Reports to:        Sponsorship Support Manager and dotted lines to Program Implementation and Influencing Area Manager

Grade:                C2

Closing Date:    24th September, 2019 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.