Sudan – Country Administrator 111 views0 applications


COOPI is looking for a Country Administrator in Sudan

COOPI has been present in Sudan since 2004. The recent history of Sudan is marked by strong disorders and violence, expressions of a civil war that on several occasions has shaken the country since its independence.
COOPI’s interventions focused in the Darfur region that for a long time has been the scene of armed clashes and particularly hit by periods of severe drought. To allow the management of these activities and to ensure access to basic services for the population, different interventions were carried out, in the field of water-hygiene and food security both on humanitarian and development perspective.

Purpose of the role

To be the focal point and key staff responsible for all the administrative activities in Sudan Mission, collaborating with the line manager (HoM) and monitoring/supporting the expat and local admin coordinators of the bases in Khartoum, Darfur, Kassala, Gedaref. Furthermore supervising and handling with needed training to upgrade the local admin staff quality level, as needed.

We encourage international staff already in the country to apply.

Responsabilities

Administration and finance

  • Ensure compliance with financial and administrative requirements set by the Donors and by COOPI internal financial and administrative procedures;
  • Control and assure compliance of program expenditures with program budgets;
  • Monitor cash flows and supervise petty cash handling;
  • Ensure proper administration for outstanding debtors and creditors, follow-up overdue and signal potential problems in timely manner;
  • Prepare payment vouchers and verify supporting documents for project and administrative expenditure;
  • Ensure classification of all financial information and documents in accordance with the projects and respective budget lines;
  • Ensure appropriate filing system of financial documentation is in place, accurate and updated;
  • Provide timely and systematic monitoring of program expenditures as well as timely budget program forecasts.

Human Resources

  • Supervise preparation of contracts for personnel staff;
  • Manage contracts of local and international staff and supervise administration staff;
  • Application of mechanisms relative to any on the job training of personnel working on the project;
  • Coordinate and supervise overall human resources policy implementation, included Labour Law application, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained;

Reporting

  • Produce monthly cash and bank reconciliation statements;
  • Prepare, on a monthly basis, financial reports and requests to be sent to COOPI Milan HQs;

Security

  • Monitor the Country’s Security: implement the security measure in accordance with the COOPI guidelines and with the Head of Mission;

Logistics aspects

  • Supervise preparation of lease contracts, contracts with suppliers and any other contract issued by the program;
  • Ensure that contractual commitments are accurately tracked;
  • Supervise appropriateness and updating of all procurement documentation at the various steps of the procurement process;
  • Ensure budget availability of expenditures and that appropriate authorizations are in place;
  • Ensure that taxes are timely remitted to relevant authorities;
  • Bring-up date the stock inventory.

Requirements

Essentials

  • University degree in Social Sciences, Business or Technical sciences.
  • A minimum of 3 years of relevant working experience;
  • Fluency in English language;
  • Experience in international relief and development in African countries in a similar position;
  • Experience in logistics, procurement and security matters is a strong advantage;
  • Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
  • Demonstrated ability to work in stressful environments and under pressure;
  • Experience in liaising with governmental/local authorities, IOs and NGOs;
  • Proven capacity to work in a team and previous experience in managing staff;
  • Experience in working in conflict-prone environments.

Plus

  • Previous work experience in Sudan;
  • Experience in working in conflict-prone environments;
  • Knowledge of COOPI’s procedures.

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.

More Information

  • Job City Khartoum
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We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.

For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.

Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.

COOPI - Cooperazione Internazionale is an Italian Non-governmental Organization for Cooperation and Development, founded by Father Vincenzo Barbieri in 1965. Over the last 50 years COOPI has aimed at breaking the cycle of poverty and supporting population affected by wars, socio-economic crisis or disasters in order to encourage resilience and sustainable development. COOPI is currently involved in 24 countries in Africa, Middle East Latin America and Caribbean with 150 humanitarian projects that reach nearly 2 million and 400 thousand people.

It stands at the international level for: - the care of maternal and child malnutrition; - food security interventions; - protection of war victims (women, girls subjected to abuses by armed groups and child soldiers); - the promotion of the rights of indigenous peoples; - the introduction of renewable energy; - disaster risk reduction.

Every project aims to protect women, children and environment. The financial statement is certified by an audit company. 2014 final budget is more than € 30 million and 600 thousand, 93% of which was used for interventions in the Southern World and 7% to fund the Organization. The funds come mainly from institutional donors, above all from the European Commission. Since 2006 it has also been involved in the Child Sponsorship Programme in 8 countries, providing food, education, health and protection to 2,712 children. COOPI employs 125 expatriates and 3,800 local operators. In Italy it employs 50 employees, 15 co-workers and 653 volunteers. From 1965 to 2015, COOPI – Cooperazione Internazionale has helped 100 million people in 63 Countries, by employing 55,000 local workers in 1,600 projects.

Vision

COOPI aspires to a world without poverty, a world in which the ideals of equality and justice, sustainable development and social cohesion can be achieved, thanks to the coming together and cooperation of its peoples.

Mission

Through the commitment, motivation, determination and professionalism of its staff, COOPI aims to contribute to the process of fighting poverty and developing the communities with which it cooperates all over the world, intervening in situations of emergency, reconstruction and development, in order to achieve a better balance between the Global North and the Global South, between developed areas and deprived or developing areas.

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0 USD Khartoum CF 3201 Abc road Fixed Term , 40 hours per week COOPI – Cooperazione Internazionale

COOPI is looking for a Country Administrator in Sudan

COOPI has been present in Sudan since 2004. The recent history of Sudan is marked by strong disorders and violence, expressions of a civil war that on several occasions has shaken the country since its independence. COOPI's interventions focused in the Darfur region that for a long time has been the scene of armed clashes and particularly hit by periods of severe drought. To allow the management of these activities and to ensure access to basic services for the population, different interventions were carried out, in the field of water-hygiene and food security both on humanitarian and development perspective.

Purpose of the role

To be the focal point and key staff responsible for all the administrative activities in Sudan Mission, collaborating with the line manager (HoM) and monitoring/supporting the expat and local admin coordinators of the bases in Khartoum, Darfur, Kassala, Gedaref. Furthermore supervising and handling with needed training to upgrade the local admin staff quality level, as needed.

We encourage international staff already in the country to apply.

Responsabilities

Administration and finance

  • Ensure compliance with financial and administrative requirements set by the Donors and by COOPI internal financial and administrative procedures;
  • Control and assure compliance of program expenditures with program budgets;
  • Monitor cash flows and supervise petty cash handling;
  • Ensure proper administration for outstanding debtors and creditors, follow-up overdue and signal potential problems in timely manner;
  • Prepare payment vouchers and verify supporting documents for project and administrative expenditure;
  • Ensure classification of all financial information and documents in accordance with the projects and respective budget lines;
  • Ensure appropriate filing system of financial documentation is in place, accurate and updated;
  • Provide timely and systematic monitoring of program expenditures as well as timely budget program forecasts.

Human Resources

  • Supervise preparation of contracts for personnel staff;
  • Manage contracts of local and international staff and supervise administration staff;
  • Application of mechanisms relative to any on the job training of personnel working on the project;
  • Coordinate and supervise overall human resources policy implementation, included Labour Law application, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained;

Reporting

  • Produce monthly cash and bank reconciliation statements;
  • Prepare, on a monthly basis, financial reports and requests to be sent to COOPI Milan HQs;

Security

  • Monitor the Country’s Security: implement the security measure in accordance with the COOPI guidelines and with the Head of Mission;

Logistics aspects

  • Supervise preparation of lease contracts, contracts with suppliers and any other contract issued by the program;
  • Ensure that contractual commitments are accurately tracked;
  • Supervise appropriateness and updating of all procurement documentation at the various steps of the procurement process;
  • Ensure budget availability of expenditures and that appropriate authorizations are in place;
  • Ensure that taxes are timely remitted to relevant authorities;
  • Bring-up date the stock inventory.

Requirements

Essentials

  • University degree in Social Sciences, Business or Technical sciences.
  • A minimum of 3 years of relevant working experience;
  • Fluency in English language;
  • Experience in international relief and development in African countries in a similar position;
  • Experience in logistics, procurement and security matters is a strong advantage;
  • Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
  • Demonstrated ability to work in stressful environments and under pressure;
  • Experience in liaising with governmental/local authorities, IOs and NGOs;
  • Proven capacity to work in a team and previous experience in managing staff;
  • Experience in working in conflict-prone environments.

Plus

  • Previous work experience in Sudan;
  • Experience in working in conflict-prone environments;
  • Knowledge of COOPI’s procedures.

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.

2021-05-18

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