Defines, coordinates and monitores all activities related to one or more areas of the supply programme (Warehouse, Transport and Customs, Procurement, etc.) according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission
Job Requirements
- In collaboration with the Logistics/ Supply Chain, Coordinator, defines the supply activities and plans the annual budget for the area of the supply program under his/her responsibility according to the mission’s context and the operational needs.
- Manages the supply team in Addis, and ensures the members adhere to the supply strategy and they know and follow the procedures
- In collaboration with the Logistics supply Coordinator participates in the implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, development , evaluation) of the staff under his/her responsibility
- Encourages the communication and the active participation of his/her team
- Guarantees the diffusion of the information to his/her team
- Definess and update all the supply Job profiles
- Monitors the implementation in the project of the supply activities ensuring compliance with MSF standards:
- Warehouse: Defines, coordinates and monitors all Stock Management activities in the Mission. Guarantees that storing, packing and stock management are done accordingly to MSF procedures. Supervises stock replenishments (stationnery, cleaning, spare parts) and inventories.
- Transport and Customs: coordinates and monitors all activities related to the clearing and the transport of medical and non-medical goods for the Mission.
- Procurement: Defines, coordinates and monitors all procurement activities related to local, regional and international purchases of goods, transport, subcontracted works and services for the mission. Makes market assessments and supervises the suppliers list update. Guarantees the best price for value. Controls the compliance with MSF procedures (quotations). Validates the purchases according to the MSF validation table.
- Ensures technical support for his area of activity : offers a permanent support to the supply teams as well as to all other departments in the mission (Fin, Med, …).
- Ensures that Logx7 database is properly updated in capital and in every project
- Guarantees the communication to the projects of updated price lists
- Collaborates with the Medical department, orders IMO in the Portal, and follows the reception
- Monitors all orders, make sure the projects are properly supplied, according to the planning, and shares OMT (Order Monitoring Tool) with the projects monthly or bi-monthly
- Participates in monthly reports and transmits KPIs according to the guidelines
- Ensures the stability of supply activities within regular and emergency interventions of the concerned projects.
- Manages field visits on a regular basis to offer a permanent support to the supply stakeholders.
- Acts as a permanent auditor of the supply chain: as such, (s)he monitors the different supply processes as well as the use of the tools and the accurate execution of the supply procedures and proposes adjustments when needed.
How to Apply
Requirements:
Education : Secondary education, desirable warehouse management related studies, procurement, or certificate in clearing and forwarding or related fields
Experience : Essential at least two years of working experience in related activities.
Desirable previous experience with MSF Logistics or Supply Department or other NGOs, and working experience in developing countries
Languages : Mission language essential; local language desirable
Knowledge : Computer literacy, (for warehouse: mathematics, reporting and analytical skills)
Competencies :
- People Management and Development L2
- Commitment to MSF Participles L2
- Behavioural Flexibility L3
- Results and Quality Orientation L3
- Teamwork and Cooperation L3
HOW TO APPLY
All applicants should send a CV, cover letter, educational records, work certificates and copy of id. Card either by email to [email protected] (please indicate ¨On the subject box: the vacancy title, ¨your name¨ and ¨specific location that you are applying for¨ or ON THE SUBJECT LINE OF YOUR COVER LETTER) OR give in person to MSF Spain Addis Ababa and project Offices.
PLEASE PROVIDE A SUMMARY TABLE OF YOUR WORK EXPERIENCES ( e.g. 10 months as…in…. , 3 years in … as…) , Those applicants that do not comply with these instructions will not be considered.
Posting date: 12 October 2018
Closing date: 22 October 2018
We strongly encourage qualified women to apply.
Please note that only short-listed applicants will be contacted
More Information
- Job City Addis Ababa
