Supply Chain Assistant (Maternity Cover) 160 views0 applications


Title: Supply Chain Assistant (Maternity Cover)
Location: Addis Ababa
Reports to: Supply Chain Manager
Start of Contract & Duration: 5 Months
Posting date: January 13, 2020

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

PURPOSE OF THE JOB

This position provides procurement data entry, bid document duplication, binding & distribution to vendors, filing procurement document, support fleet management, support in store keeping, support asset management, cover for SCTL when roving, LVP facilitation, support in vendor vetting & and assists the in the preparation & facilitation of payment request for supplier.

RESPONSIBILITIES AND TASKS

  • Handle bid document duplication, binding & keep record of distribution to vendors.
  • Provide assistance during tender opening & files tenders documents in a labelled box file.
  • Assist procurement officers in maintaining appropriate documentation, tracking and filing of all procurement activities to ensure traceability of all documents and expense.
  • Collect proforma invoices for various services & single quote for goods purchase as deemed necessary.
  • Handles incoming and outgoing stock to/from store and ensures that store issue vouchers are properly completed;
  • Ensures the use of stock card for recording all items and make sure one stock card must be used for only one item;
  • Handles goods receipts via GRNs and ensures that all warehouse documents are handled and managed in a professional way;
  • Reports and updates the stock balance monthly, quarterly and submit to the Supply Chain Manager & Head of Support Services.
  • Provide assistance in preparation of payment request and follows up collection of cheque by the suppliers;
  • Assist Procurement officers in preparation of request for quotations, comprehensive tender report, and Purchase Orders and also follow up of delivery of the goods by the suppliers.
  • Facilitate & follow up signing of documents by SMT.
  • Maintains Suppliers data base & keep record of black listed supplier & rental vehicle drivers.
  • Performs other related duties.

Job Requirements

Experience and technical competencies: (include years of experience) 

  • 2 years of relevant work experience
  • Ability to work as a team player
  • Strong interpersonal and communication skills and the ability to work under pressure.

Education: (include certificates, licenses etc.)

  • BA Degree in Logistics, Procurement or Supply Chain Management or Relevant Field
  • Strong Computer Skills

Languages: (indicate fluency level)

  • English – Very good level of written and spoken

All DRC roles require the post-holder to master DRC’s core competencies: 

Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Acting in line with DRC’s vision and values

More Information

  • Job City Addis Ababa
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Addis Ababa CF 3201 Abc road Contract , 40 hours per week Danish Refugee Council (DRC)

Title: Supply Chain Assistant (Maternity Cover) Location: Addis Ababa Reports to: Supply Chain Manager Start of Contract & Duration: 5 Months Posting date: January 13, 2020

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

PURPOSE OF THE JOB

This position provides procurement data entry, bid document duplication, binding & distribution to vendors, filing procurement document, support fleet management, support in store keeping, support asset management, cover for SCTL when roving, LVP facilitation, support in vendor vetting & and assists the in the preparation & facilitation of payment request for supplier.

RESPONSIBILITIES AND TASKS

  • Handle bid document duplication, binding & keep record of distribution to vendors.
  • Provide assistance during tender opening & files tenders documents in a labelled box file.
  • Assist procurement officers in maintaining appropriate documentation, tracking and filing of all procurement activities to ensure traceability of all documents and expense.
  • Collect proforma invoices for various services & single quote for goods purchase as deemed necessary.
  • Handles incoming and outgoing stock to/from store and ensures that store issue vouchers are properly completed;
  • Ensures the use of stock card for recording all items and make sure one stock card must be used for only one item;
  • Handles goods receipts via GRNs and ensures that all warehouse documents are handled and managed in a professional way;
  • Reports and updates the stock balance monthly, quarterly and submit to the Supply Chain Manager & Head of Support Services.
  • Provide assistance in preparation of payment request and follows up collection of cheque by the suppliers;
  • Assist Procurement officers in preparation of request for quotations, comprehensive tender report, and Purchase Orders and also follow up of delivery of the goods by the suppliers.
  • Facilitate & follow up signing of documents by SMT.
  • Maintains Suppliers data base & keep record of black listed supplier & rental vehicle drivers.
  • Performs other related duties.

Job Requirements

Experience and technical competencies: (include years of experience) 

  • 2 years of relevant work experience
  • Ability to work as a team player
  • Strong interpersonal and communication skills and the ability to work under pressure.

Education: (include certificates, licenses etc.)

  • BA Degree in Logistics, Procurement or Supply Chain Management or Relevant Field
  • Strong Computer Skills

Languages: (indicate fluency level)

  • English - Very good level of written and spoken

All DRC roles require the post-holder to master DRC’s core competencies: 

Striving for excellence: Focusing on reaching results while ensuring efficient processes. Collaborating: Involving relevant parties and encouraging feedback. Taking the lead: Taking ownership and initiative while aiming for innovation. Communicating: Listening and speaking effectively and honestly. Demonstrating integrity: Acting in line with DRC's vision and values

2020-01-27

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