Supply Chain Coordinator 265 views0 applications


The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC East Africa and Great Lakes (EAGL) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Burundi, Ethiopia, Djibouti, Democratic Republic of Congo, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda.

Overall purpose of the role

The Supply Chain Coordinator is part of the regional support team and provides support to the country operations via help-desk services, training & advice, compliance control, and support, transactional procurement, support the technical assessment during recruitment of Supply Chain staff in the country offices, and derogation management. The incumbent will enhance the capabilities of the Regional Supply Chain administration.

Key responsibilities

Coordination

  • Contributes to the daily operation with comprehensive knowledge in logistics and procurement.
  • Lead the coordination with the programme staff to ensure logistics & procurement involvement in the whole programme cycle.
  • Ensure that all logistics & procurement specific DRC/donors’ rules and policies are understood and respected.
  • Responsibility for assigned operational budgetary lines within programmes.
  • Technical support

Procurement

  • Ensure that procurement policies and procedures are rigorously followed.
  • Procurement of all goods and services
  • Establish and follow up annual procurement plans.
  • Track all orders, purchases and deliveries.
  • Oversight of all purchase and service contract to ensure DRC’s interests are protected.
  • Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts.
  • Ensure DRC supplier due diligence is effective.

Logistics

  • Fleet: management of rental and owned vehicles, generators, speed boats & motorbikes (in line with DRC guidelines)
  • Transport: management of all transportation of goods and people (via road, river, air) to-from areas of operations and-or other DRC offices
  • Asset: registration, maintenance, repairs-maintenance & disposal of DRC assets accordingly to donors’ rule and policies (in line with DRC guidelines)
  • Warehouse: manage the DRC warehouse and stores (in line with DRC guidelines)
  • Premises: health and safety, contract management and repairs/maintenance at DRC premises

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

  • Degree in Supply Chain Management, Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
  • Member of relevant institute of supply chain management or any other relevant body
  • With at least 6 years’ work experience in relevant field INGO or other agencies experience in Supply Chain management
  • Good knowledge ERP Supply Chain software’s Systems is mandatory.
  • Demonstrated ability to achieve results in a demanding and fast paced environment.
  • Knowledge of international humanitarian and development systems, institutions and donor’s programs (including GFFO, EU, ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
  • Excellent communication, analytical and negotiation skills
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
  • Demonstrated ability to establish effective working relations between programs & support.
  • Proven commitment to accountable practices
  • Knowledge of working in challenging environments
  • High integrity, pro-active, stable, robust character and a good team-player
  • Ability to travel regularly within the region – including in conflict affected areas.
  • Excellent Communication skills in English required.

Conditions

Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Kenyan Staff; Employment band F-Non Management; Non accompanied.

Availability: Immediately

Duty station: Nairobi, Kenya (with possibility of travel to Ethiopia and Somalia country and field offices in particular)

Reporting Line: Regional Supply Chain Manager

Providing equal opportunities: We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on under job.

Please submit your application and CV in English no later than 05 April 2023

More Information

  • Job City Nairobi (with possibility of travel to Ethiopia and Somalia country and field offices in particular)
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Nairobi (with possibility of travel to Ethiopia and Somalia country and field offices in particular) CF 3201 Abc road Fixed Term , 40 hours per week Danish Refugee Council (DRC)

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC East Africa and Great Lakes (EAGL) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Burundi, Ethiopia, Djibouti, Democratic Republic of Congo, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda.

Overall purpose of the role

The Supply Chain Coordinator is part of the regional support team and provides support to the country operations via help-desk services, training & advice, compliance control, and support, transactional procurement, support the technical assessment during recruitment of Supply Chain staff in the country offices, and derogation management. The incumbent will enhance the capabilities of the Regional Supply Chain administration.

Key responsibilities

Coordination

  • Contributes to the daily operation with comprehensive knowledge in logistics and procurement.
  • Lead the coordination with the programme staff to ensure logistics & procurement involvement in the whole programme cycle.
  • Ensure that all logistics & procurement specific DRC/donors’ rules and policies are understood and respected.
  • Responsibility for assigned operational budgetary lines within programmes.
  • Technical support

Procurement

  • Ensure that procurement policies and procedures are rigorously followed.
  • Procurement of all goods and services
  • Establish and follow up annual procurement plans.
  • Track all orders, purchases and deliveries.
  • Oversight of all purchase and service contract to ensure DRC's interests are protected.
  • Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts.
  • Ensure DRC supplier due diligence is effective.

Logistics

  • Fleet: management of rental and owned vehicles, generators, speed boats & motorbikes (in line with DRC guidelines)
  • Transport: management of all transportation of goods and people (via road, river, air) to-from areas of operations and-or other DRC offices
  • Asset: registration, maintenance, repairs-maintenance & disposal of DRC assets accordingly to donors’ rule and policies (in line with DRC guidelines)
  • Warehouse: manage the DRC warehouse and stores (in line with DRC guidelines)
  • Premises: health and safety, contract management and repairs/maintenance at DRC premises

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

  • Degree in Supply Chain Management, Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
  • Member of relevant institute of supply chain management or any other relevant body
  • With at least 6 years' work experience in relevant field INGO or other agencies experience in Supply Chain management
  • Good knowledge ERP Supply Chain software’s Systems is mandatory.
  • Demonstrated ability to achieve results in a demanding and fast paced environment.
  • Knowledge of international humanitarian and development systems, institutions and donor’s programs (including GFFO, EU, ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
  • Excellent communication, analytical and negotiation skills
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
  • Demonstrated ability to establish effective working relations between programs & support.
  • Proven commitment to accountable practices
  • Knowledge of working in challenging environments
  • High integrity, pro-active, stable, robust character and a good team-player
  • Ability to travel regularly within the region – including in conflict affected areas.
  • Excellent Communication skills in English required.

Conditions

Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Kenyan Staff; Employment band F-Non Management; Non accompanied.

Availability: Immediately

Duty station: Nairobi, Kenya (with possibility of travel to Ethiopia and Somalia country and field offices in particular)

Reporting Line: Regional Supply Chain Manager

Providing equal opportunities: We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on under job.

Please submit your application and CV in English no later than 05 April 2023

2023-04-06

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