Supply Chain Manager 105 views0 applications


International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

The Democratic Republic of Congo (DRC) confirmed its tenth outbreak of Ebola Virus Disease (EVD) on August 1, 2018, just days after the Equateur Province EVD outbreak ended. The National Institute of Biomedical Research (INRB) completed the sequencing of the virus’s genome and has determined that the new outbreak, in North Kivu and Ituri, is not linked to the Equateur Province outbreak. The Ministry of Health (MoH), as of September 23, 2018, has reported 150 cases of hemorrhagic fever, with 119 confirmed as EVD and 31 probable cases of EVD. There has been a total of 100 reported deaths, out of which 69 were confirmed EVD deaths in this outbreak.
Job Purpose
Under the supervision of the Logistics Coordinator, the Supply Chain Manager will design an effective supply chain program to promote quality programming in the DRC mission. He/She will lead IMC Supply Chain operational support structure and also commit to providing reliable and timely program activities support, conduct market survey to determine available goods and services within the local markets, analyze available human resources to support the supply chain activities and come up with supply chain ‘best’ practices for the sake of future audits and compliance purpose.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

*Procurements (Local and Global**)*

  • Ensure the day to day coordination of the procurement teams to promote timely supplies of goods and services for program support;
  • Enforce adherence to IMC standard operating procedures in procurement of goods and services;
  • Streamline procurement activities by making sure requisite tools that handle an effective procurement are used in various levels of supply chain activities;
  • Upgrade IMC procurement tools and templates and seek management’s approval when necessary;
  • Identify gaps and bottlenecks in the supply chain management procedures and suggest remedies for corrective measures when necessary;
  • Enforce the use of procurement tracking system by various departments and share updated version during Senior Management Meetings and other periodic review sessions when necessary;
  • Coordinate with Operations, Medical Coordinators and Pharmacy staff to provide updated information about medical commodities, WASH materials and other program support materials for timely use likewise develop mitigation plans for bottleneck and commodities supplies & delivery;
  • Mentor and provide capacity building support to procurement staff and other relevant employees where applicable for efficiency in the supply chain team likewise enforce teamwork with other program staff;
  • Participate in project planning meetings to help identify challenges and capacity issues with program staff for timely intervention and solutions to procurement related problems;
  • Monitor program request and required purchase requisitions to make sure respective coding are done in line with budgets, respective project activities and assigned grant codes;
  • Ensure new staff receive appropriate inductions on procurement systems and processes for newly hired staff when necessary;
  • Lead and coordinate all global procurements and remain the country focal point person on global procurements;
  • Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters;

Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main supplies and services awarded/updated accordingly at an appropriate time.

Communication

  • Proactively conveying procurement progress updates to the appropriate senior logistics personnel and all relevant parties, anticipating any future risks, issues or key developments that the wider team should know;
  • Ensure liaison and the role of focal person between appropriate senior logistics personnel, the logistics support staff and program staff including Global procurement team at Head Quarters;
  • Share key Project / local process messages with the logistics support staff, as well as proactively provide feedback to appropriate senior logistics personnel on behalf of the procurement team.

Capacity Building

  • Organize capacity building sessions for in house trainings, mentoring and distant trainings via skype with the supply chain staff;
  • Provide career paths for logistics support staff when necessary through frequent capacity need assessments.

Compliance & Ethics:

  • Serve as role model in the representation of IMC towards vendors and in the mist of other employees;
  • Ensure that all requisite compliance documents to be added to business transaction documents are available and signed by all vendors that sell goods and services to IMC;
  • Make sure Bridger Insight checks are conducted on all vendors during every transaction at the appropriate time in line with IMC Procurement operating Procedure;

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications

  • Academic degree in logistics or relevant field of studies;
  • Certification in Humanitarian Logistics Supply Chain (desired if no academic degree is available)

    Experience

  • Extensive experience (5 to 7 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), distribution support
  • Proven record on the ability and experience on the managing a country supply chain at a senior level
  • Commitment and demonstrated skills to build national staff capacity in the areas of Supply Chain management, supervisor and monitoring
  • Strong interpersonal, management manner with staff to access needs, implement and monitor activity
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities
  • Ability to integrate and work well within multiethnic and multicultural team
  • Ability to work in harsh conditions, often in remote areas
  • Some record of experience with donor (especially, OFDA, ECHO,DFID,BPRM,UN-Agencies specific procedures
  • Proficiency with MS Word and Excel
  • Fluent English and French written and spoken

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

More Information

  • Job City Goma
  • This job has expired!
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International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.

By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We assist those in urgent need anywhere, anytime, no matter what the conditions, providing lifesaving health care and health care-related emergency services—often within hours.

 

As conditions ease, we work with local leaders to rebuild stronger. In non-emergency settings, our focus is development. Through our training programs, we pass essential skills into local hands, preparing those in disaster-prone areas to better withstand adversity. Embedding these skills into the community lies at the heart of what we do: build self-reliance. It gives people hit by tragedy a sense of ownership over their own recovery and the ability to shape their own future as they rebuild. And wherever it occurs, it is an investment that benefits us all because it prepares local residents to be their own best First Responders should disaster strike.

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0 USD Goma CF 3201 Abc road Full Time , 40 hours per week International Medical Corps

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

The Democratic Republic of Congo (DRC) confirmed its tenth outbreak of Ebola Virus Disease (EVD) on August 1, 2018, just days after the Equateur Province EVD outbreak ended. The National Institute of Biomedical Research (INRB) completed the sequencing of the virus’s genome and has determined that the new outbreak, in North Kivu and Ituri, is not linked to the Equateur Province outbreak. The Ministry of Health (MoH), as of September 23, 2018, has reported 150 cases of hemorrhagic fever, with 119 confirmed as EVD and 31 probable cases of EVD. There has been a total of 100 reported deaths, out of which 69 were confirmed EVD deaths in this outbreak. Job Purpose Under the supervision of the Logistics Coordinator, the Supply Chain Manager will design an effective supply chain program to promote quality programming in the DRC mission. He/She will lead IMC Supply Chain operational support structure and also commit to providing reliable and timely program activities support, conduct market survey to determine available goods and services within the local markets, analyze available human resources to support the supply chain activities and come up with supply chain ‘best’ practices for the sake of future audits and compliance purpose.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

*Procurements (Local and Global**)*

  • Ensure the day to day coordination of the procurement teams to promote timely supplies of goods and services for program support;
  • Enforce adherence to IMC standard operating procedures in procurement of goods and services;
  • Streamline procurement activities by making sure requisite tools that handle an effective procurement are used in various levels of supply chain activities;
  • Upgrade IMC procurement tools and templates and seek management’s approval when necessary;
  • Identify gaps and bottlenecks in the supply chain management procedures and suggest remedies for corrective measures when necessary;
  • Enforce the use of procurement tracking system by various departments and share updated version during Senior Management Meetings and other periodic review sessions when necessary;
  • Coordinate with Operations, Medical Coordinators and Pharmacy staff to provide updated information about medical commodities, WASH materials and other program support materials for timely use likewise develop mitigation plans for bottleneck and commodities supplies & delivery;
  • Mentor and provide capacity building support to procurement staff and other relevant employees where applicable for efficiency in the supply chain team likewise enforce teamwork with other program staff;
  • Participate in project planning meetings to help identify challenges and capacity issues with program staff for timely intervention and solutions to procurement related problems;
  • Monitor program request and required purchase requisitions to make sure respective coding are done in line with budgets, respective project activities and assigned grant codes;
  • Ensure new staff receive appropriate inductions on procurement systems and processes for newly hired staff when necessary;
  • Lead and coordinate all global procurements and remain the country focal point person on global procurements;
  • Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters;

Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main supplies and services awarded/updated accordingly at an appropriate time.

Communication

  • Proactively conveying procurement progress updates to the appropriate senior logistics personnel and all relevant parties, anticipating any future risks, issues or key developments that the wider team should know;
  • Ensure liaison and the role of focal person between appropriate senior logistics personnel, the logistics support staff and program staff including Global procurement team at Head Quarters;
  • Share key Project / local process messages with the logistics support staff, as well as proactively provide feedback to appropriate senior logistics personnel on behalf of the procurement team.

Capacity Building

  • Organize capacity building sessions for in house trainings, mentoring and distant trainings via skype with the supply chain staff;
  • Provide career paths for logistics support staff when necessary through frequent capacity need assessments.

Compliance & Ethics:

  • Serve as role model in the representation of IMC towards vendors and in the mist of other employees;
  • Ensure that all requisite compliance documents to be added to business transaction documents are available and signed by all vendors that sell goods and services to IMC;
  • Make sure Bridger Insight checks are conducted on all vendors during every transaction at the appropriate time in line with IMC Procurement operating Procedure;

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications

  • Academic degree in logistics or relevant field of studies;
  • Certification in Humanitarian Logistics Supply Chain (desired if no academic degree is available)Experience
  • Extensive experience (5 to 7 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), distribution support
  • Proven record on the ability and experience on the managing a country supply chain at a senior level
  • Commitment and demonstrated skills to build national staff capacity in the areas of Supply Chain management, supervisor and monitoring
  • Strong interpersonal, management manner with staff to access needs, implement and monitor activity
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities
  • Ability to integrate and work well within multiethnic and multicultural team
  • Ability to work in harsh conditions, often in remote areas
  • Some record of experience with donor (especially, OFDA, ECHO,DFID,BPRM,UN-Agencies specific procedures
  • Proficiency with MS Word and Excel
  • Fluent English and French written and spoken

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

2019-04-26

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