Title: Supply Chain Officer – Warehouse
Location: Jijiga
Reports to: Supply Chain Team Leader
Start of Contract & Duration: 6 Months
Posting date: June 17, 2019
INTRODUCTION
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
Responsibilities:
Technical Management
Stock and asset management
- Ensure the DRC warehouse is managed according to DRC warehouse standards and records are kept for audit
- Make periodic random checks during loading/unloading operations to ensure that commodities by the trucks confirm to the quantity record on the truck waybill.
- Keep updated records of assets and equipment, disaggregated per individual donor contract
- Ensure 100% security of the warehouses and the commodities
- Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
- Any other duties or tasked delegated by responsible Manager.
- Organization of warehouse stocks with regard to efficiency, access, security and hygiene and to ensure adherence to health and safety policy.
- To check waybills /delivery notes against physical quantity and quality.
- To enter all goods into bin cards and daily update the bin cards and stock report.
- To ensure goods are stored correctly so that their condition is maintained.
- To dispatch/ issue project materials to the requesting party according to DRC policy and procedures.
- Supervision of offloading and loading of cargo at the warehouse.
- Supervision of casual labour in the warehouse, where necessary
- To notify the Team Leader when items need to be replenished
- To keep a proper record of receipts, requisitions, purchase order forms, waybills, and all other documents.
- To prepare accurate stock report (monthly) on all items/assets in the warehouse
- To carry out a stock reconciliation every three months and ensure Program Management are notified immediately of any losses, damages.
- Ensure all project assets are tagged and asset register updated regularly
- To facilitate the installation, programming and maintenance of communications equipment, including telephones, radios and fax.
- Coordinate the quarterly and annual asset and equipment inventory in line with DRC asset manual
Job Requirements
Experience and technical competencies: (include years of experience)
- Knowledge of generic procurement procedures and practices, NGO experience advantageous.
- Familiarity with major donor and local regulations
- Three years’ work experience in procurement,
- Strong sense of personal integrity
- Competent use of PC especially spreadsheets.
- Full proficiency in Microsoft Office, including Word and Excel.
Education: (include certificates, licenses etc.)
- Degree/Diploma or Relevant qualifications in logistics or Business management another relevant field.
Languages: (indicate fluency level)
Excellent English skills both spoken and written. Knowledge of Somali, an advantage.
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Acting in line with DRC’s vision and values
More Information
- Job City Jijiga, Somali
