Systems Director, Chad 87 views0 applications


About the role: This is a 24 month, replacement role with unaccompanied terms based in N’Djamena, Tchad with up to 25% of the time scheduled and spent in the programmes areas (Goz Beida, Bagasola), with a salary Grade 5 €44,095 – €48,995.

You will report to the Country Director and will line manage the Admin and HR Manager, the Logistics Officer, the Goz Beida based IT Officer, the Storekeeper and will technically support the Base Manager in Goz Beida and the Log Officer in Bagasola. You will liaise with the Programmes Director, Area Coordinator, the Emergency Response Program Manager, Country Finance Manager, other key staff and the Dublin-based Regional Logistics Advisor and HR Advisor.

We would like you to start in September 2020.

Your purpose: As a member of Concern Chad’s Senior Management Team (SMT), the Systems Director (SD) will support the effective and efficient delivery of Concern’s programmes by managing and developing the support systems (Administration, HR, Logistics, IT, Assets) whilst following Concern Worldwide and donor policies and standards. This includes ensuring appropriate strategic direction for systems and operational responsibility for security management.

You will be responsible for:

Systems management

· Reviewing procedures in all locations with regular monitoring and support visits (up to 25% of the time in the field) to ensure standard policies are adhered to.

  • Carrying out logistics, admin and security assessments for all new programmes and establishing systems for new locations and interventions.

· Managing information systems to monitor and report on the effectiveness and efficiency of Admin, HR, IT, transport and logistics departments

· Reviewing of all external contracts to ensure consistency, clarity and minimize liability for Concern.

· Ensuring overall compliance with Concern’s global standards, procedures and policies.

· Leading on development and implementation of environmental standards and practices across Concern operations in Chad

Logistics management (Procurement, Stock & Fleet)

  • Offer technical guidance and support to Logistics Officers and Base Manager, training, supporting and checking personnel involved in logistics.
  • Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money for the organisation and justifiable use of donor funds.
  • Preparing and overseeing an annual procurement plan for each programme, establishing and maintaining a Pre-Qualified Suppliers list, leading on tendering, contracting and international procurement.
  • Ensuring that all procedures and controls are in place for warehouse management.
  • Ensuring up-stream stock moves through the supply chain effectively. Review and refine stock control and reporting as required.
  • Ensuring a clear, well-documented paper trail in systems files.
  • Ensuring cost effective maintenance and utilisation of fleet vehicles.

· Ensuring accurate and timely transport reports and any recommendations to SMT.

· Assessing the transport requirements of the country programme on a regular basis and ensuring appropriate solutions are implemented.

· Ensuring fuel management practices and procedures are tightly controlled and regularly reviewed.

People management and HR

  • Line managing the HR Manager, Logistics Officer, IT officer, Storekeeper
  • Ensuring Concern Chad is fully compliant with national employment legislation and requirements as well as Concern’s global HR policies and procedures.
  • Ensuring the national staff HR manual and all associated documents are up-to-date and are shared with all staff. Ensuring they understand and are trained on Concern’s policies and Safeguarding mechanisms, and ensuring that mechanisms to report and reduce potential for abuse are functioning effectively.
  • Overseeing grievance and disciplinary procedures
  • Leading the implementation of a national HR system. Overseeing the logistics arrangements for visitors
  • Leading salary and benefit review processes and ensuring results are analysed and shared with SMT and other staff as appropriate.
  • Overseeing the management the Health Insurance provision for National Staff.
  • Promoting a gender balance at all levels in the workforce.
  • Agreeing on HR targets with SMT for recruitment and ensuring these are met.
  • Ensuring an effective performance development review (PDR) system is in place and ongoing training is provided to line managers and staff.
  • Identifying strategic training needs.
  • Ensuring each systems team member understands what is expected of them.
  • Monitoring and reviewing team performance; giving corrective feedback where required and taking decisive action in the case of poor performance.
  • Ensuring the systems function is meeting its commitments to providing a safe working environment.

Asset management

· Developing a multi-year plan for asset replacement (fleet and IT)

· Managing the fixed asset register and ensuring all assets are managed and accounted for in line with Concern and donor policies

· Ensuring timely and routine disposal of assets, equipment and furniture to ensure maximum economic return.

· Ensuring national and international environmental standards are adhered to during disposal

Facilities management & Administration

· Ensuring adequate supplies, staffing and support systems are in place for all Concern’s premises

· Ensuring leases for premises are actively managed and contracts assessed

· Ensuring all issues related to government authorisations are managed proactively.

· Ensure all offices, guest houses and international staff residences meet security, health and safety standards.

Security Management

  • Acting as Security Focal Point for Concern Worldwide Chad and liaise with Security Focal Points from each field office and with other INGOs.
  • Supporting Security Focal Groups in each location and ensure they have the knowledge and information to operate successfully.
  • Reviewing and updating of the Concern Worldwide Security Management Plan.
  • Ensuring all new staff and visitors receive thorough security briefings

Information Technology

  • Ensuring Concern’s IT policy and procedures are understood and adhered to by all staff.
  • Ensuring provision of effective support systems, enabling the smooth operation of IT systems and management of information (including the servers, encryption, backup and protection mechanisms).

· Ensuring that all HF, VHF and other communications equipment is operational, used in line with communications policy and that requisite training is provided to staff on usage protocols

· Liaise with Dublin IT support and the Regional IT Advisor in relation to IT maintenance and IT equipment and management.

· Developing staff IT capacity, skills and confidence in using common software packages.

Budget management

  • Identifying and implementing potential savings and making recommendations to SMT.
  • Preparing administration and transport and national salary budgets and track related expenditure. Proactive identification of issues for discussion with budget holders and SMT.

· Costing systems requirements for funding applications.

· Identifying all donor-specific system requirements to ensure compliance**

Your skills and experience will include:

· Relevant graduate qualification

· Five years’ experience in a systems/operations position with an international NGO, with two years at a senior level, and at least 2 two years experience working abroad

  • Fluent French and English (written and spoken).

· Management of diverse and multi-operational teams, including the ability to lead and motivate others

· Strong training and mentoring skills.

· Previous work in a similar context

· Management of a diverse team of senior staff

  • Working with major international donors and grants compliance requirements.

· specialist knowledge and experience in one area of systems

· Excellent communication and interpersonal skills and an ability to motivate others

· Delegation, time management and prioritizing skills

· Computer literate and good knowledge of Word and Excel.

· Empathy with Concern’s mission, vision and goals, and our target group

  • Proven experience in resource planning & budget management
  • Experience in Tendering & contract management

We would also like:

· You to be flexible, reliable and proactive

· You to be culturally sensitive and empathic to others

· You to be able to work under pressure and to strict deadlines;

· You to have some sense of humour

· You to travel frequently to rural field locations and spend periods of time away from the capital in fairly basic conditions

· A ‘can do’ attitude

More Information

  • Job City N’Djamena
  • This job has expired!
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Concern Worldwide works with the world's poorest people to transform their lives.

We are an international humanitarian organisation dedicated to tackling poverty and suffering in the world’s poorest countries.

We work in partnership with the very poorest people in these countries, directly enabling them to improve their lives, as well as using our knowledge and experience to influence decisions made at a local, national and international level that can significantly reduce extreme poverty. In 2015, we positively impacted the lives of 22.5 million people.

For more than 45 years, Concern has been dedicated to reducing suffering and fighting hunger and poverty. Today, Concern’s work is needed more than ever.

concern40th_john_oloughlin_kennedy_president_mcaleese_058.jpg

John and Kay O'Loughlin with President Mary McAleese on the 40th anniversary of Concern's foundation.

Concern was founded by John and Kay O’Loughlin-Kennedy in 1968, as a response to the famine in the Nigerian province of Biafra. The famine was largely precipitated by the conflict that followed Biafra’s attempt to secede from Nigeria.

John’s brother, Father Raymond Kennedy, a Holy Ghost Priest, had returned to Ireland from Nigeria with news about the plight of people in Biafra where widespread famine was becoming a reality due to the Nigerian blockade of food, medicines, fuel and basic necessities.

John, Kay and Raymond held a press conference in the Shelbourne Hotel to raise awareness and funds. This allowed them send the first ‘mercy flight’ to Biafra.

But much more was needed,  some weeks later a larger meeting was called in the home of John and Kay, Africa Concern was formed and the fundraising continued.

Send One Ship

Africa Concern with the Knights of Columbanus launched an appeal in June 1968 for the famine in Biafra with the slogan "Send One Ship".

Becoming Concern

On 29 September, a 600 tonne ship named the Columcille arrived at Sao Tome, a Portuguese island off the coast of Biafra, filled with vital supplies of powdered food, medicines, and batteries. In 1970, a huge cyclone hit East Pakistan (now Bangladesh) and the public were asked to respond. Africa Concern simply became Concern.

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0 USD N’Djamena CF 3201 Abc road Full Time , 40 hours per week Concern Worldwide

About the role: This is a 24 month, replacement role with unaccompanied terms based in N’Djamena, Tchad with up to 25% of the time scheduled and spent in the programmes areas (Goz Beida, Bagasola), with a salary Grade 5 €44,095 - €48,995.

You will report to the Country Director and will line manage the Admin and HR Manager, the Logistics Officer, the Goz Beida based IT Officer, the Storekeeper and will technically support the Base Manager in Goz Beida and the Log Officer in Bagasola. You will liaise with the Programmes Director, Area Coordinator, the Emergency Response Program Manager, Country Finance Manager, other key staff and the Dublin-based Regional Logistics Advisor and HR Advisor.

We would like you to start in September 2020.

Your purpose: As a member of Concern Chad’s Senior Management Team (SMT), the Systems Director (SD) will support the effective and efficient delivery of Concern’s programmes by managing and developing the support systems (Administration, HR, Logistics, IT, Assets) whilst following Concern Worldwide and donor policies and standards. This includes ensuring appropriate strategic direction for systems and operational responsibility for security management.

You will be responsible for:

Systems management

· Reviewing procedures in all locations with regular monitoring and support visits (up to 25% of the time in the field) to ensure standard policies are adhered to.

  • Carrying out logistics, admin and security assessments for all new programmes and establishing systems for new locations and interventions.

· Managing information systems to monitor and report on the effectiveness and efficiency of Admin, HR, IT, transport and logistics departments

· Reviewing of all external contracts to ensure consistency, clarity and minimize liability for Concern.

· Ensuring overall compliance with Concern’s global standards, procedures and policies.

· Leading on development and implementation of environmental standards and practices across Concern operations in Chad

Logistics management (Procurement, Stock & Fleet)

  • Offer technical guidance and support to Logistics Officers and Base Manager, training, supporting and checking personnel involved in logistics.
  • Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money for the organisation and justifiable use of donor funds.
  • Preparing and overseeing an annual procurement plan for each programme, establishing and maintaining a Pre-Qualified Suppliers list, leading on tendering, contracting and international procurement.
  • Ensuring that all procedures and controls are in place for warehouse management.
  • Ensuring up-stream stock moves through the supply chain effectively. Review and refine stock control and reporting as required.
  • Ensuring a clear, well-documented paper trail in systems files.
  • Ensuring cost effective maintenance and utilisation of fleet vehicles.

· Ensuring accurate and timely transport reports and any recommendations to SMT.

· Assessing the transport requirements of the country programme on a regular basis and ensuring appropriate solutions are implemented.

· Ensuring fuel management practices and procedures are tightly controlled and regularly reviewed.

People management and HR

  • Line managing the HR Manager, Logistics Officer, IT officer, Storekeeper
  • Ensuring Concern Chad is fully compliant with national employment legislation and requirements as well as Concern’s global HR policies and procedures.
  • Ensuring the national staff HR manual and all associated documents are up-to-date and are shared with all staff. Ensuring they understand and are trained on Concern’s policies and Safeguarding mechanisms, and ensuring that mechanisms to report and reduce potential for abuse are functioning effectively.
  • Overseeing grievance and disciplinary procedures
  • Leading the implementation of a national HR system. Overseeing the logistics arrangements for visitors
  • Leading salary and benefit review processes and ensuring results are analysed and shared with SMT and other staff as appropriate.
  • Overseeing the management the Health Insurance provision for National Staff.
  • Promoting a gender balance at all levels in the workforce.
  • Agreeing on HR targets with SMT for recruitment and ensuring these are met.
  • Ensuring an effective performance development review (PDR) system is in place and ongoing training is provided to line managers and staff.
  • Identifying strategic training needs.
  • Ensuring each systems team member understands what is expected of them.
  • Monitoring and reviewing team performance; giving corrective feedback where required and taking decisive action in the case of poor performance.
  • Ensuring the systems function is meeting its commitments to providing a safe working environment.

Asset management

· Developing a multi-year plan for asset replacement (fleet and IT)

· Managing the fixed asset register and ensuring all assets are managed and accounted for in line with Concern and donor policies

· Ensuring timely and routine disposal of assets, equipment and furniture to ensure maximum economic return.

· Ensuring national and international environmental standards are adhered to during disposal

Facilities management & Administration

· Ensuring adequate supplies, staffing and support systems are in place for all Concern’s premises

· Ensuring leases for premises are actively managed and contracts assessed

· Ensuring all issues related to government authorisations are managed proactively.

· Ensure all offices, guest houses and international staff residences meet security, health and safety standards.

Security Management

  • Acting as Security Focal Point for Concern Worldwide Chad and liaise with Security Focal Points from each field office and with other INGOs.
  • Supporting Security Focal Groups in each location and ensure they have the knowledge and information to operate successfully.
  • Reviewing and updating of the Concern Worldwide Security Management Plan.
  • Ensuring all new staff and visitors receive thorough security briefings

Information Technology

  • Ensuring Concern’s IT policy and procedures are understood and adhered to by all staff.
  • Ensuring provision of effective support systems, enabling the smooth operation of IT systems and management of information (including the servers, encryption, backup and protection mechanisms).

· Ensuring that all HF, VHF and other communications equipment is operational, used in line with communications policy and that requisite training is provided to staff on usage protocols

· Liaise with Dublin IT support and the Regional IT Advisor in relation to IT maintenance and IT equipment and management.

· Developing staff IT capacity, skills and confidence in using common software packages.

Budget management

  • Identifying and implementing potential savings and making recommendations to SMT.
  • Preparing administration and transport and national salary budgets and track related expenditure. Proactive identification of issues for discussion with budget holders and SMT.

· Costing systems requirements for funding applications.

· Identifying all donor-specific system requirements to ensure compliance**

Your skills and experience will include:

· Relevant graduate qualification

· Five years’ experience in a systems/operations position with an international NGO, with two years at a senior level, and at least 2 two years experience working abroad

  • Fluent French and English (written and spoken).

· Management of diverse and multi-operational teams, including the ability to lead and motivate others

· Strong training and mentoring skills.

· Previous work in a similar context

· Management of a diverse team of senior staff

  • Working with major international donors and grants compliance requirements.

· specialist knowledge and experience in one area of systems

· Excellent communication and interpersonal skills and an ability to motivate others

· Delegation, time management and prioritizing skills

· Computer literate and good knowledge of Word and Excel.

· Empathy with Concern’s mission, vision and goals, and our target group

  • Proven experience in resource planning & budget management
  • Experience in Tendering & contract management

We would also like:

· You to be flexible, reliable and proactive

· You to be culturally sensitive and empathic to others

· You to be able to work under pressure and to strict deadlines;

· You to have some sense of humour

· You to travel frequently to rural field locations and spend periods of time away from the capital in fairly basic conditions

· A ‘can do’ attitude

2020-07-30

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