Technical Excellence Coordinator 446 views0 applications


IPAS is a nonprofit organization dedicated to ending preventable deaths and disabilities from unsafe abortions. Through local, national and global partnerships, IPAS works to ensure women can obtain safe, respectful and comprehensive abortion care; including counseling and contraception to prevent unintended pregnancies.

We are recruiting to fill the position of:

Job Title: Technical Excellence Coordinator

Reference No.: R428
Location: Nigeria
Employment Type: Full Time

Summary

  • The Technical Excellence Coordinator provides administrative, systems and project support to a department of approximately 30 public health professionals. This position assists with a variety of administrative tasks and processes, such as organizing department intranet sites; supporting use of software systems; and scheduling and supporting meetings and workshops, both in person and through virtual platforms.
  • The coordinator also assists with budget development, expense tracking, invoice processing and vendor/consultant contract setup. The coordinator proactively identifies improvements to processes and systems that support effectiveness and efficiency of the department. The coordinator supports the Senior Program Manager with department-level coordination and communication, including creation of monthly newsletters. Provided support should strengthen the department, teams and individuals’ capacity to focus on organizational objectives.

Primary Responsibilities

  • Maintains and updates databases; organizes online files and maintains intranet sites; supports use of software systems, liaises with other departments to problem solve and address system issues
  • Coordinates logistics for domestic and international meetings and conferences, including vendor selection, contract set-up, coordination of participant travel, tracking expenses against budgets and flagging budget issues with project manager
  • Coordinates webinars and other virtual meetings, including keeping a department webinar schedule, organizing interpretation, and supporting the use of virtual conferencing platforms.
  • Supports internal meetings by scheduling, note-taking, room set-up, preparing meeting materials, providing A/V support, and running virtual meeting software
  • Assists with adherence to organizational deadlines, policies and procedures, such as procurement
  • Submits requisitions and payment requests and tracks vendor payments
  • Tracks various email accounts and routes messages to appropriate parties
  • Provides project assistance, including creating and monitoring project schedules, developing and formatting materials and coordinating translations as needed, monitors risks/issues and supports problem solving; tracks level of effort and expenses against budgets, creates and updates expense tracking spreadsheets
  • Coordinates and supports completion and internal approval of donor proposals and reports
  • Administrative duties such as shipping, travel arrangements, data entry, formatting references, etc.

Requirements
Minimum:

  • B.A., B.Sc, or other baccalaureate/undergraduate degree
  • 2 years of administrative experience; 1 year of project management experience including budget support
  • Ability to travel 10%
  • Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word)
  • Event planning experience
  • Experience with conferencing/virtual meeting platforms
  • Strong interpersonal and communications skills, verbal and written
  • High attention to detail and ability to prioritize multiple tasks/projects
  • Readily learns new software systems and technologies
  • Excellent written and spoken English language skills
  • Spanish and/or Portuguese proficiency

Preferred Skills:

  • Working knowledge of Microsoft SharePoint
  • Non-profit experience, especially experience with donor proposals/reports and budget tracking
  • Working knowledge of women’s sexual and reproductive health and rights
  • International event planning experience
  • French proficiency

Competencies:

  • “I’ve got this” Attitude- You can juggle multiple competing deadlines without getting flustered.
  • Lean- You bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won’t hesitate to share their ideas in making it happen.
  • Communication & Collaboration-Actively listens and communicates -connects easily with her/his team and gains their trust and respect.  Works well across all organizational teams. Demonstrates clear and concise information and idea sharing
  • Flexibility- You are able to shift gears quickly as priorities shift.
  • Detail-oriented – You have a strong attention to detail and maintain a high quality in your work.

More Information

  • Job City Democratic Republic of the Congo, Cote d’Ivoire, Ethiopia, Kenya, Malawi, Mozambique, Nigeria, South Africa, Zambia
  • This job has expired!
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Ipas is a global non-profit organization that works around the world to eliminate deaths and injuries from unsafe abortion and increase women's ability to exercise their sexual and reproductive rights. Ipas’s work is grounded in the belief that women everywhere must have the opportunity to determine their futures, care for their families and manage their fertility.

Ipas works to improve women's access and right to safe abortion care and reproductive health services by:

Training doctors, nurses, and midwivesin clinical and counseling skills for abortion, postabortion care and family planning;

Improving health-service delivery to make abortion safer and more accessible for women and less costly for the health system;

Researching the impact of unsafe abortion and documenting best abortion care practices and policies;

Working with advocates and policymakers around the world to support women’s reproductive rights and increase access to safe and legal abortion services;

Engaging with women and men in their communities to expand their knowledge of reproductive health and reproductive rights

Increasing access to reproductive health technologies, including manual vacuum aspiration (MVA) and medical abortion.

Beginning in 1971, the United States Agency for International Development’s (USAID) Office of Population funded Battelle Laboratories’ work to develop nonelectric vacuum aspiration for uterine evacuation.  But in 1973, Congress passed the Helms Amendment to the US Foreign Assistance Act, prohibiting the use of any US foreign aid to support abortion services overseas. In response, a group of researchers and others affiliated with the University of North Carolina at Chapel Hill came together to complete development of the manual vacuum aspiration (MVA) technology that Battelle had begun. IPAS — International Pregnancy Advisory Services — was born.Along with the manufacture and distribution of MVA instruments, Ipas’s initial focus was on establishing freestanding abortion clinics in developing countries. Between 1974 and 1980, Ipas supported the opening of 13 clinics in 11 countries.Throughout the 80s and early 90s, Ipas increased its role in the international health arena, helping to increase understanding that unsafe abortion is a significant cause of maternal deaths and injuries, and therefore a public health concern. Ipas coined the term “postabortion care,” which was rapidly embraced by the reproductive health community, including USAID. We undertook important research to inform health systems and guide decisionmaking for service delivery. We began working with national and international policymakers to improve reproductive health policies at every level. And we continued to train health-care providers to deliver woman-centered abortion and postabortion care to the full extent of the law in their countries.We quickly outgrew our original name. But because we were well-known in international reproductive health circles, we didn’t want to lose it completely. Hence, we left the acronym behind and became simply “Ipas” in 1993.

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0 USD Democratic Republic of the Congo, Cote d’Ivoire, Ethiopia, Kenya, Malawi, Mozambique, Nigeria, South Africa, Zambia CF 3201 Abc road Full Time , 40 hours per week Ipas

IPAS is a nonprofit organization dedicated to ending preventable deaths and disabilities from unsafe abortions. Through local, national and global partnerships, IPAS works to ensure women can obtain safe, respectful and comprehensive abortion care; including counseling and contraception to prevent unintended pregnancies.

We are recruiting to fill the position of:Job Title: Technical Excellence CoordinatorReference No.: R428 Location: Nigeria Employment Type: Full Time

Summary

  • The Technical Excellence Coordinator provides administrative, systems and project support to a department of approximately 30 public health professionals. This position assists with a variety of administrative tasks and processes, such as organizing department intranet sites; supporting use of software systems; and scheduling and supporting meetings and workshops, both in person and through virtual platforms.
  • The coordinator also assists with budget development, expense tracking, invoice processing and vendor/consultant contract setup. The coordinator proactively identifies improvements to processes and systems that support effectiveness and efficiency of the department. The coordinator supports the Senior Program Manager with department-level coordination and communication, including creation of monthly newsletters. Provided support should strengthen the department, teams and individuals’ capacity to focus on organizational objectives.

Primary Responsibilities

  • Maintains and updates databases; organizes online files and maintains intranet sites; supports use of software systems, liaises with other departments to problem solve and address system issues
  • Coordinates logistics for domestic and international meetings and conferences, including vendor selection, contract set-up, coordination of participant travel, tracking expenses against budgets and flagging budget issues with project manager
  • Coordinates webinars and other virtual meetings, including keeping a department webinar schedule, organizing interpretation, and supporting the use of virtual conferencing platforms.
  • Supports internal meetings by scheduling, note-taking, room set-up, preparing meeting materials, providing A/V support, and running virtual meeting software
  • Assists with adherence to organizational deadlines, policies and procedures, such as procurement
  • Submits requisitions and payment requests and tracks vendor payments
  • Tracks various email accounts and routes messages to appropriate parties
  • Provides project assistance, including creating and monitoring project schedules, developing and formatting materials and coordinating translations as needed, monitors risks/issues and supports problem solving; tracks level of effort and expenses against budgets, creates and updates expense tracking spreadsheets
  • Coordinates and supports completion and internal approval of donor proposals and reports
  • Administrative duties such as shipping, travel arrangements, data entry, formatting references, etc.

Requirements Minimum:

  • B.A., B.Sc, or other baccalaureate/undergraduate degree
  • 2 years of administrative experience; 1 year of project management experience including budget support
  • Ability to travel 10%
  • Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word)
  • Event planning experience
  • Experience with conferencing/virtual meeting platforms
  • Strong interpersonal and communications skills, verbal and written
  • High attention to detail and ability to prioritize multiple tasks/projects
  • Readily learns new software systems and technologies
  • Excellent written and spoken English language skills
  • Spanish and/or Portuguese proficiency

Preferred Skills:

  • Working knowledge of Microsoft SharePoint
  • Non-profit experience, especially experience with donor proposals/reports and budget tracking
  • Working knowledge of women’s sexual and reproductive health and rights
  • International event planning experience
  • French proficiency

Competencies:

  • “I’ve got this” Attitude- You can juggle multiple competing deadlines without getting flustered.
  • Lean- You bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won’t hesitate to share their ideas in making it happen.
  • Communication & Collaboration-Actively listens and communicates -connects easily with her/his team and gains their trust and respect.  Works well across all organizational teams. Demonstrates clear and concise information and idea sharing
  • Flexibility- You are able to shift gears quickly as priorities shift.
  • Detail-oriented - You have a strong attention to detail and maintain a high quality in your work.
2021-10-02

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