Travel Coordinator at Society for Family Health (SFH) 73 views0 applications


Society for Family Health (SFH) is a South African affiliate of Population Services International (PSI), an international NGO network operational in over 70 countries. SFH in South Africa concentrates on issues of HIV/ AIDS. As part of their HIV/AIDS control efforts, SFH is using social marketing to motivate behaviour change with respect to consistent condom use, HIV testing and other safer behaviours.

Title                                                                             : Travel Coordinator

Department                                                                : Adminstration and Procurement

Location                                                                     : Head Office Parktown

Term of employment                                                :Project based employment

Duties and responsibilities include:

  • Perform duties of a Travel Coordinator
  • Processes all requisitions on Lawson related to travel for the organization including but not limited to flight bookings, car hire, shuttles and conferencing bookings and catering services for the organization
  • Solicits for and evaluates quotations from local suppliers for accommodation, conferencing and catering services.
  • Negotiates for the best value (price, quality, delivery, and payment terms).
  • Prepares purchase orders via Lawson ERP system and ensures they are approved by respective budget holders prior to confirming orders to vendors
  • Receives statements from service providers for flight tickets, airport transfers and shuttles, and processes all unpaid invoices in readiness for payment by finance unit
  • Closing open purchase orders on Lawson for all travel related services
  • Ensure compliance with the SFH/PSI procurement manual at all times.
  • Drafts and amends vendor contracts for all travel related services for review by the Director.
  • Provides draft amendments to the travel policy for review by the Director
  • Draft vendor performance management tools for review by the Director
  • Provide training and guidance on all travel related policies and regulations to SFH employees
  • Implement best travel practices to ensure accountability and efficiency within the department.
  • Coordinate travel related plans and update requisition tracker for sharing with staff on weekly basis
  • Tracks, follows up expedites purchase orders to ensure timely delivery of goods & services.
  • Follow up with staff and service providers on outstanding documents required for processing payments
  • Perform other travel general duties as requested by the supervisor

Requirements      

  • Degree/B-Tech/Diploma/ or relevant Certificate in Travel or Supply Management or Logistics or equivalent
  • Matric certificate a must
  • At least 1 years working experience within Travel relates services field preferably with an NGO or in the Social/Health sector
  • Knowledge of USG regulations and  guidelines

How to apply:

Please send your full application to [email protected]; with a closing date of the 25th May  2018.

All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews. SFH is an equal opportunity employer.

More Information

  • Job City Johannesburg
  • This job has expired!
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Society for Family Health is one of Nigeria’s largest non-governmental organisations. Founded in 1985 by three eminent Nigerians: Professor Olikoye Ransome-Kuti (late), Justice Ifeyinwa Nzeako (late), Pharmacist Dahiru Wali and Phil Harvey.Society for Family Health Nigeria has a mission to empower Nigerians, particularly the poor and vulnerable to lead healthier lives.Working with the private and public sectors, SFH adopts social marketing and behaviour change communication to improve access to essential health information, services, and products to motivate the adoption of healthy behaviours.By 2017, SFH will be a strong, vibrant, highly efficient organisation conducting value for money (efficient) scalable yet focused interventions. Using a total market approach (using social marketing, free distribution and cost recovery services) SFH will be implementing projects that will target:50% of the burden of disease in Nigeria 50% of persons within the lower 3 wealth quintiles, who will have access to SFH products or interventions A 5% increase in DALYs yearly with 2012 as the baseline SFH will also have a 10% decrease in cost per DALY averted over the period of 2013-2017 using the 2012 value as deadline, and will have generated a 20% increase in unrestricted funds by 2017 compared to 2012. SFH will have developed a plan to spin off a subsidiary conducting logistics, research training, costs recovery products and specific interventions aimed at the for-profit sector including the oil and manufacturing sectors.

0 USD Johannesburg CF 3201 Abc road Full Time , 40 hours per week Society for Family Health (SFH)

Society for Family Health (SFH) is a South African affiliate of Population Services International (PSI), an international NGO network operational in over 70 countries. SFH in South Africa concentrates on issues of HIV/ AIDS. As part of their HIV/AIDS control efforts, SFH is using social marketing to motivate behaviour change with respect to consistent condom use, HIV testing and other safer behaviours.

Title                                                                             : Travel Coordinator

Department                                                                : Adminstration and Procurement

Location                                                                     : Head Office Parktown

Term of employment                                                :Project based employment

Duties and responsibilities include:

  • Perform duties of a Travel Coordinator
  • Processes all requisitions on Lawson related to travel for the organization including but not limited to flight bookings, car hire, shuttles and conferencing bookings and catering services for the organization
  • Solicits for and evaluates quotations from local suppliers for accommodation, conferencing and catering services.
  • Negotiates for the best value (price, quality, delivery, and payment terms).
  • Prepares purchase orders via Lawson ERP system and ensures they are approved by respective budget holders prior to confirming orders to vendors
  • Receives statements from service providers for flight tickets, airport transfers and shuttles, and processes all unpaid invoices in readiness for payment by finance unit
  • Closing open purchase orders on Lawson for all travel related services
  • Ensure compliance with the SFH/PSI procurement manual at all times.
  • Drafts and amends vendor contracts for all travel related services for review by the Director.
  • Provides draft amendments to the travel policy for review by the Director
  • Draft vendor performance management tools for review by the Director
  • Provide training and guidance on all travel related policies and regulations to SFH employees
  • Implement best travel practices to ensure accountability and efficiency within the department.
  • Coordinate travel related plans and update requisition tracker for sharing with staff on weekly basis
  • Tracks, follows up expedites purchase orders to ensure timely delivery of goods & services.
  • Follow up with staff and service providers on outstanding documents required for processing payments
  • Perform other travel general duties as requested by the supervisor

Requirements      

  • Degree/B-Tech/Diploma/ or relevant Certificate in Travel or Supply Management or Logistics or equivalent
  • Matric certificate a must
  • At least 1 years working experience within Travel relates services field preferably with an NGO or in the Social/Health sector
  • Knowledge of USG regulations and  guidelines

How to apply:

Please send your full application to [email protected]; with a closing date of the 25th May  2018.

All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews. SFH is an equal opportunity employer.

2018-05-26

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