Society for Family Health (SFH) is a South African affiliate of Population Services International (PSI), an international NGO network operational in over 70 countries. SFH in South Africa concentrates on issues of HIV/ AIDS. As part of their HIV/AIDS control efforts, SFH is using social marketing to motivate behaviour change with respect to consistent condom use, HIV testing and other safer behaviours.
Title : Travel Coordinator
Department : Adminstration and Procurement
Location : Head Office Parktown
Term of employment :Project based employment
Duties and responsibilities include:
- Perform duties of a Travel Coordinator
- Processes all requisitions on Lawson related to travel for the organization including but not limited to flight bookings, car hire, shuttles and conferencing bookings and catering services for the organization
- Solicits for and evaluates quotations from local suppliers for accommodation, conferencing and catering services.
- Negotiates for the best value (price, quality, delivery, and payment terms).
- Prepares purchase orders via Lawson ERP system and ensures they are approved by respective budget holders prior to confirming orders to vendors
- Receives statements from service providers for flight tickets, airport transfers and shuttles, and processes all unpaid invoices in readiness for payment by finance unit
- Closing open purchase orders on Lawson for all travel related services
- Ensure compliance with the SFH/PSI procurement manual at all times.
- Drafts and amends vendor contracts for all travel related services for review by the Director.
- Provides draft amendments to the travel policy for review by the Director
- Draft vendor performance management tools for review by the Director
- Provide training and guidance on all travel related policies and regulations to SFH employees
- Implement best travel practices to ensure accountability and efficiency within the department.
- Coordinate travel related plans and update requisition tracker for sharing with staff on weekly basis
- Tracks, follows up expedites purchase orders to ensure timely delivery of goods & services.
- Follow up with staff and service providers on outstanding documents required for processing payments
- Perform other travel general duties as requested by the supervisor
Requirements
- Degree/B-Tech/Diploma/ or relevant Certificate in Travel or Supply Management or Logistics or equivalent
- Matric certificate a must
- At least 1 years working experience within Travel relates services field preferably with an NGO or in the Social/Health sector
- Knowledge of USG regulations and guidelines
How to apply:
Please send your full application to [email protected]; with a closing date of the 25th May 2018.
All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews. SFH is an equal opportunity employer.
More Information
- Job City Johannesburg