Warehouse Management Assistant x 2 115 views3 applications


Job Description

Vacancy No.IOM-SVN/0054/21
Position TitleWarehouse Management Assistant  x2
Duty StationGondar, Ethiopia
ClassificationG4
Type of AppointmentSST, Six months with possibility of extension
Estimated Start DateAs soon as possible
Posting Period13.04.2021 – 27.04.2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

 Under the overall supervision of the Procurement & Logistics Officer, SLO Addis Ababa and the direct supervision of Head of Sub-Office, the incumbent will be responsible and accountable for the Warehouse Management activities for IOM Gondar Sub Office

Core Functions / Responsibilities:

  1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Gondar;
  2.  Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered;
  3. Monitor loading/offloading activities at the warehouse whenever taking place and supervise the hired labour workers to cover the job properly;
  4.  Verify documents received from the vendors related to goods received and services provided at the warehouse with Procurement and Logistics colleagues before payment is released;
  5.  Follow up on the transportation of goods exiting the warehouse to other destinations to ensure they reach their destination;
  6. Responsible for issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form/Waybill” when releasing items from the warehouse;
  7. Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity;
  8. Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary;
  9. Prepare bi-weekly report to be shared with the Head of Sub-Office in Mekelle and Senior Warehouse Management Assistant in Addis Ababa for final submission to the Management and concerned Program Managers;
  10. Follow up with the warehouse insurance related matters and ensure the relevant documents are signed and are up to date in coordination with the Senior Warehouse Management Assistant;
  11.  Ensure security and safety measures are always maintained within the warehouse premises in coordination with the Security unit;
  12. Assist in supporting the even-flow of receiving shipments and communicate issues and concerns to Logistics Unit, ensure the necessary documents (Purchase Order, Purchase Requisition Form etc..) are received before reception of the goods;
  13. Obtain documents with proper authorization/approvals from designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission
  14. Perform any other duties that may be assigned.

Job Requirements

Education

  • Bachelor’s Degree in Supply Chain Management, Warehouse Management or related from an accredited academic institution with at least 4 years of professional work experience
Work Experience
  •   Experience working with International Organizations is an advantage
  • Having a professional course (s) in Warehouse Management is an added value
  • Good level of computer literacy, with proficiency in MS Windows / MS Office applications
  • Good communication, interpersonal and analytical skills, ability to interpret information, identify and analyze problems
  • Demonstrated ability to maintain integrity in performing responsibilities assigned.
  • Ability to pay close attention to details, take initiative and work with minimal supervision.

Languages:   

  • Knowledge of English and Amharic is required
  • Knowledge of other local languages is advantageous.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

How to Apply

How to apply:

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address [email protected], by April 27 , 2021 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!

More Information

  • Job City Gondar, Amhara
  • This job has expired!
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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.

IOM works in the four broad areas of migration management:

  • Migration and development
  • Facilitating migration
  • Regulating migration
  • Forced migration.

IOM activities that cut across these areas include the promotion of international migration law, policy debate and guidance, protection of migrants' rights, migration health and the gender dimension of migration.

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0 USD Gondar, Amhara CF 3201 Abc road Full Time , 40 hours per week International Organization for Migration

Job Description

Vacancy No.IOM-SVN/0054/21
Position TitleWarehouse Management Assistant  x2
Duty StationGondar, Ethiopia
ClassificationG4
Type of AppointmentSST, Six months with possibility of extension
Estimated Start DateAs soon as possible
Posting Period13.04.2021 – 27.04.2021
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.Context: Under the overall supervision of the Procurement & Logistics Officer, SLO Addis Ababa and the direct supervision of Head of Sub-Office, the incumbent will be responsible and accountable for the Warehouse Management activities for IOM Gondar Sub OfficeCore Functions / Responsibilities:
  1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Gondar;
  2.  Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered;
  3. Monitor loading/offloading activities at the warehouse whenever taking place and supervise the hired labour workers to cover the job properly;
  4.  Verify documents received from the vendors related to goods received and services provided at the warehouse with Procurement and Logistics colleagues before payment is released;
  5.  Follow up on the transportation of goods exiting the warehouse to other destinations to ensure they reach their destination;
  6. Responsible for issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form/Waybill” when releasing items from the warehouse;
  7. Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity;
  8. Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary;
  9. Prepare bi-weekly report to be shared with the Head of Sub-Office in Mekelle and Senior Warehouse Management Assistant in Addis Ababa for final submission to the Management and concerned Program Managers;
  10. Follow up with the warehouse insurance related matters and ensure the relevant documents are signed and are up to date in coordination with the Senior Warehouse Management Assistant;
  11.  Ensure security and safety measures are always maintained within the warehouse premises in coordination with the Security unit;
  12. Assist in supporting the even-flow of receiving shipments and communicate issues and concerns to Logistics Unit, ensure the necessary documents (Purchase Order, Purchase Requisition Form etc..) are received before reception of the goods;
  13. Obtain documents with proper authorization/approvals from designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission
  14. Perform any other duties that may be assigned.

Job Requirements

Education
  • Bachelor’s Degree in Supply Chain Management, Warehouse Management or related from an accredited academic institution with at least 4 years of professional work experience
Work Experience
  •   Experience working with International Organizations is an advantage
  • Having a professional course (s) in Warehouse Management is an added value
  • Good level of computer literacy, with proficiency in MS Windows / MS Office applications
  • Good communication, interpersonal and analytical skills, ability to interpret information, identify and analyze problems
  • Demonstrated ability to maintain integrity in performing responsibilities assigned.
  • Ability to pay close attention to details, take initiative and work with minimal supervision.
Languages:   
  • Knowledge of English and Amharic is required
  • Knowledge of other local languages is advantageous.
CompetenciesThe incumbent is expected to demonstrate the following values and competencies:Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
 Core Competencies – behavioural indicators level 1
  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
 

How to Apply

How to apply:

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address [email protected], by April 27 , 2021 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!

2021-04-28

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