Warehousing and Distribution Advisor 296 views0 applications


Position Title: Warehousing and Distribution Advisor

Location: Cross-River, Sokoto and Gombe, Nigeria

This scope of work (SOW) sets forth the services to be provided by the Warehousing and Distribution Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria

Principal Duties and Responsibilities (Essential Functions)

Warehousing

  • Ensure adherence to Good Warehousing Practices across supply chain operations (warehousing operations in both government owned, including designated storage facilities for LLINs for distribution campaigns, and contracted 3PL warehouses). Serve as a resource in the coordination of warehouse operations for the supply of health program commodities to health facilities and to ensure appropriate and timely refill of facility commodities based on delivery orders across programs/various donors
  • Monitor the warehouse operations of third logistics warehouse service providers (subcontracted warehousing 3PLs) and government owned warehouses to ensure that standard practices and appropriate procedures are maintained.
  • Monitor warehouse space utilization closely to ensure adequate warehousing space is available for all procured/ordered health program commodities and as well ensure that warehouse service bill match actual utilization.
  • Ensure temperature monitoring equipment are available and functional and monitor to ensure compliance to acceptable standards.
  • Maintain relevant documentation including; quarantine tracker, expiry tracker, pallet utilization tracker, etc. and provide routine summary reports as required.
  • Coordinate and supervise the pick, pack and dispatch (PPD) of commodities during long haul to position commodities for Last Mile Distribution (LMD).
  • Share daily PPD updates to and troubleshoot and address risks and possible disruptions for timely resolution.
  • Validate bulk commodity allocations for LMD against physical quantities prior to LMD commencement.
  • Coordinate and supervise the pick, pack and dispatch (PPD) of commodities during LMDs.
  • Facilitate complete and accurate documentation during LMDs and interstate/long hauls; PODs and SRVs/SIVs/RIRVs.
  • Collaborate with state Logistics Coordinators to review of the stock status report for all project commodities warehoused in government owned/managed warehouses.
  • Take receipt of international shipments designated for direct delivery to the states; official receipt of commodities (malaria medicines, rapid diagnostic tests and long-lasting insecticidal nets, LLINs) into the subcontracted warehouse (owned by third party logistics warehouse service providers, government owned warehouses (Central Medical Stores – CMSs) and submitting the receipt reports (ensuring that all stock transactions are documented accordingly) to the Warehouse Manager.
  • Monthly physical counts of all commodities in the subcontracted warehouses (owned by third party logistics warehouse services provider, government owned warehouse (Central Medical Stores – CMSs) or any other designated warehouse or storage location in the state capital, reconcile stocks and monitor all stock transactions (for malaria medicines, rapid diagnostic tests and long lasting insecticidal nets, LLINs) including receipts, issues, and stock- on- hand (physical count).
  • Support achievement of the overall project goals as required to ensure project performance.
  • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
  • Prepare weekly, monthly, quarterly technical reports as required.
  • Perform other tasks as directed by the Supervisor

Distribution

  • Ensure adherence to Good Distribution Practices across supply chain operations. Serve as a resource in the coordination of distribution operations for the supply of health program commodities to health facilities and to ensure appropriate and timely delivery/replenishment of commodities based on delivery orders across programs/various donors.
  • Monitor the distribution activities of third-party logistics service providers; transportation 3PLs to ensure that standard practices and appropriate procedures distribution are maintained.
  • In collaboration with field-based Logistics Coordinators, provide technical support to ensure that health facilities receive needed health commodities.
  • Coordinate distribution/transportation operations to health facilities, within the agreed lead time, as stipulated in work orders or service level agreements.
  • Carry out inspection of vehicles, ensuring that vehicles deployed by 3PLs are suitable, appropriate and meet set standard as stipulated in the contracts/work orders for the provision of transportation services.
  • Carry out spot-checks during the LMDs; collate and report all non-conformance or adverse report (some of which bother on suspicion of fraud, commodity loss, by proxy delivery, lagging delivery times, use of non-compliant vehicles, etc.) concerning 3PL performance.
  • Share daily LMD updates and troubleshoot to identify and address risks and disruption of LMD.
  • Support achievement of the overall project goals as required to ensure project performance.
  • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
  • Prepare weekly, monthly, quarterly technical reports on distribution activities as required.
  • Perform other tasks as directed by the Supervisor

POD Management

  • Ensure distribution 3PLs submit copy of PODs at LMCU 48 hours after completing distribution

Job Qualifications

  • Degree or its equivalent.
  • Minimum of 3 years professional experience in health programs, preferably in an international healthcare supply chain management environment
  • Good understanding of WMS, Route Plan/ Truck Deployment Plan analysis
  • Previous experience in and 3PL coordination is an added advantage
  • Previous experience in the distribution of health commodities, preferably in an international health care supply chain management environment
  • Strong analytical and problem-solving skills
  • Ability to work as part of a team and to be self-motivated and self-managing
  • Above average IT skills; knowledge of Microsoft Office software (Word, Excel, PowerPoint), ePOD, GPS tracking
  • Experience working on a USAID or donor-funded project required
  • Fluency in English is required

Supervision

The Warehousing and Distribution Advisor will report directly to the Regional Manager or designee with technical direction from Warehousing/Distribution Managers or designee.

Working Conditions/Duration of Assignment

This is a long-term position for the life of the contract.

More Information

  • Job City Cross-River, Sokoto , Gombe
  • This job has expired!
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For more than 36 years, Chemonics has remained dedicated to helping people live healthier, more productive, and more independent lives.

We believe those who have the least deserve our best. So at Chemonics, development is more than a passion or a calling. It’s a profession. Doing it well takes experience, ingenuity and a stubborn insistence that tomorrow’s work must be better than today’s.

From our founding in 1975, we have worked in more than 150 countries to help our clients, partners and beneficiaries take on the world’s toughest challenges. Today, we reimagine global supply chains to deliver essential medicines to the right place at the right time. We take a promising new way of powering a village in Kenya and adapt it to a village in Colombia. We embrace project management as a discipline, not an afterthought, so our clients get maximum impact for minimum risk. And we think big, about applying lessons learned across all of our projects, about bridging the gap between segregated technical fields and about forging partnerships that unite the world’s best minds to solve its toughest problems.

Our global network of more than 4,000 specialists share an unwavering resolve to work better, driven by a conviction that the world must be better. We’re one of the world’s leading partners in international development, because where Chemonics works, development works.

Caring | Serve others

  • Be respectful and humble.
  • Listen, empathize, and be compassionate.
  • Embrace teamwork.
  • Give regular feedback (appreciative and constructive).

Excellence | Exceed expectations 

  • Provide dedicated customer service.
  • Master skills and focus on details.
  • Solve problems, admit mistakes, learn and move on.
  • Set high standards and deliver quality results.

Innovation | Be entrepreneurial

  • Be flexible and open-minded.
  • Take initiative and introduce new ideas.
  • Translate ideas to actions quickly.
  • Accelerate change and be part of the change.

Integrity | Trust one another 

  • Be transparent (open door, open book).
  • Do the right thing.
  • Honor commitments and be accountable.
  • Empower others to take action and make decisions.

Opportunity | Think big 

  • Be versatile.
  • Continue to learn and develop self.
  • Mentor and develop others.
  • Take chances on people and partners.
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0 USD Cross-River, Sokoto , Gombe CF 3201 Abc road Full Time , 40 hours per week Chemonics International Inc

Position Title: Warehousing and Distribution Advisor

Location: Cross-River, Sokoto and Gombe, Nigeria

This scope of work (SOW) sets forth the services to be provided by the Warehousing and Distribution Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria

Principal Duties and Responsibilities (Essential Functions)

Warehousing

  • Ensure adherence to Good Warehousing Practices across supply chain operations (warehousing operations in both government owned, including designated storage facilities for LLINs for distribution campaigns, and contracted 3PL warehouses). Serve as a resource in the coordination of warehouse operations for the supply of health program commodities to health facilities and to ensure appropriate and timely refill of facility commodities based on delivery orders across programs/various donors
  • Monitor the warehouse operations of third logistics warehouse service providers (subcontracted warehousing 3PLs) and government owned warehouses to ensure that standard practices and appropriate procedures are maintained.
  • Monitor warehouse space utilization closely to ensure adequate warehousing space is available for all procured/ordered health program commodities and as well ensure that warehouse service bill match actual utilization.
  • Ensure temperature monitoring equipment are available and functional and monitor to ensure compliance to acceptable standards.
  • Maintain relevant documentation including; quarantine tracker, expiry tracker, pallet utilization tracker, etc. and provide routine summary reports as required.
  • Coordinate and supervise the pick, pack and dispatch (PPD) of commodities during long haul to position commodities for Last Mile Distribution (LMD).
  • Share daily PPD updates to and troubleshoot and address risks and possible disruptions for timely resolution.
  • Validate bulk commodity allocations for LMD against physical quantities prior to LMD commencement.
  • Coordinate and supervise the pick, pack and dispatch (PPD) of commodities during LMDs.
  • Facilitate complete and accurate documentation during LMDs and interstate/long hauls; PODs and SRVs/SIVs/RIRVs.
  • Collaborate with state Logistics Coordinators to review of the stock status report for all project commodities warehoused in government owned/managed warehouses.
  • Take receipt of international shipments designated for direct delivery to the states; official receipt of commodities (malaria medicines, rapid diagnostic tests and long-lasting insecticidal nets, LLINs) into the subcontracted warehouse (owned by third party logistics warehouse service providers, government owned warehouses (Central Medical Stores – CMSs) and submitting the receipt reports (ensuring that all stock transactions are documented accordingly) to the Warehouse Manager.
  • Monthly physical counts of all commodities in the subcontracted warehouses (owned by third party logistics warehouse services provider, government owned warehouse (Central Medical Stores – CMSs) or any other designated warehouse or storage location in the state capital, reconcile stocks and monitor all stock transactions (for malaria medicines, rapid diagnostic tests and long lasting insecticidal nets, LLINs) including receipts, issues, and stock- on- hand (physical count).
  • Support achievement of the overall project goals as required to ensure project performance.
  • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
  • Prepare weekly, monthly, quarterly technical reports as required.
  • Perform other tasks as directed by the Supervisor

Distribution

  • Ensure adherence to Good Distribution Practices across supply chain operations. Serve as a resource in the coordination of distribution operations for the supply of health program commodities to health facilities and to ensure appropriate and timely delivery/replenishment of commodities based on delivery orders across programs/various donors.
  • Monitor the distribution activities of third-party logistics service providers; transportation 3PLs to ensure that standard practices and appropriate procedures distribution are maintained.
  • In collaboration with field-based Logistics Coordinators, provide technical support to ensure that health facilities receive needed health commodities.
  • Coordinate distribution/transportation operations to health facilities, within the agreed lead time, as stipulated in work orders or service level agreements.
  • Carry out inspection of vehicles, ensuring that vehicles deployed by 3PLs are suitable, appropriate and meet set standard as stipulated in the contracts/work orders for the provision of transportation services.
  • Carry out spot-checks during the LMDs; collate and report all non-conformance or adverse report (some of which bother on suspicion of fraud, commodity loss, by proxy delivery, lagging delivery times, use of non-compliant vehicles, etc.) concerning 3PL performance.
  • Share daily LMD updates and troubleshoot to identify and address risks and disruption of LMD.
  • Support achievement of the overall project goals as required to ensure project performance.
  • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
  • Prepare weekly, monthly, quarterly technical reports on distribution activities as required.
  • Perform other tasks as directed by the Supervisor

POD Management

  • Ensure distribution 3PLs submit copy of PODs at LMCU 48 hours after completing distribution

Job Qualifications

  • Degree or its equivalent.
  • Minimum of 3 years professional experience in health programs, preferably in an international healthcare supply chain management environment
  • Good understanding of WMS, Route Plan/ Truck Deployment Plan analysis
  • Previous experience in and 3PL coordination is an added advantage
  • Previous experience in the distribution of health commodities, preferably in an international health care supply chain management environment
  • Strong analytical and problem-solving skills
  • Ability to work as part of a team and to be self-motivated and self-managing
  • Above average IT skills; knowledge of Microsoft Office software (Word, Excel, PowerPoint), ePOD, GPS tracking
  • Experience working on a USAID or donor-funded project required
  • Fluency in English is required

Supervision

The Warehousing and Distribution Advisor will report directly to the Regional Manager or designee with technical direction from Warehousing/Distribution Managers or designee.

Working Conditions/Duration of Assignment

This is a long-term position for the life of the contract.

2019-11-27

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