Business Support Assistant, Maiduguri, Nigeria at The United Nations World Food Program 547 views0 applications


The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: A diploma obtained from Military/Police Academy with qualifying relevant experience is accepted in lieu of the First University degree with additional years of related work experience and/or training/courses or security related experience with First Degree.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. A minimum of 2 years relevant professional experience is required in the following:

  • Has supported Administrative and operational activities that maintain security operations functions and feed into overall strategic aims.
  • Has collated data, assisted in organizing Trainings, Conferences, workshops and drafting reports that inform security Administrative and operations activities. Must be computer literate.
  • Experience in both development and humanitarian contexts is an added advantage.

Language: Fluency (level C) in English language with excellent writings skill. Knowledge of Hausa local language is desirable.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.

At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

JOB PURPOSE

Perform a variety of administrative and technical support for the Chief Security Officer.

ESSENTIAL JOB FUNCTIONS

  • Provide administrative support for the Chief Security Officer.
  • Perform secretarial functions such as preparing reports, correspondence and arrangement of Unit meetings.
  • Prepare, distribute and follow up minutes of the meeting and agendas
  • Maintain calendar of events for the Security Unit.
  • Provide protocol support such as processing of visas, travel itineraries, claims and authorization for security unit staff
  • Perform specialized duties as needed for the security unit

EMPLOYMENT STANDARDS

Verify claims for action submitted by professional staff of the Unit, including conformance with administrative rules and regulations, ensure their submission to relevant units for further action and necessary follow-up.

  • Keep Security Unit staff abreast of administrative procedures; notify of new administrative rules and regulations
  • Set up, classify and maintain Security Unit files, including maintaining staff list and ensure its accessibility.

Travel:

  • Make travel arrangements for the CSO namely:
  • Review proposed flights to ensure WFP travel rules and regulations are met.
  • Raise Travel Authorizations (TAs) and Travel Expense Claims (TECs).

Staffing:

  • Maintain the Security Unit attendance sheet and staff leave records. Share monthly attendance sheet and leave records with CO Time keeper on a monthly basis for proper records.
  • Act as the Chief Warden for national staff for coordination purposes.
  • Maintain the CO Warden system by updating and disseminating the warden lists to wardens on a weekly basis.
  • Update the CO staff and dependents list for onward forwarding to UNDSS.

Training/Workshops:

  • Coordinate and arrange security-related events such as training and workshops.
  • In coordination with relevant services ensure preparation of training/workshop facilities, including catering facilities, provision and installation of necessary equipment.
  • Issue letters of invitation for selected participants including administrative instructions with respect to meeting package, refreshments, accommodation and travel guidelines.
  • Ensure copying, collection and dispatch of training material and other documentation distributed to workshop participants.
  • Consolidate list of participants, including arrival/departure time.
  • Provide assistance during events as necessary.
  • Perform other related duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an ‘I will’/’We will’ spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

A minimum of 2 years relevant professional experience is required in the following:

  • Has supported Administrative and operational activities that maintain security operations functions and feed into overall strategic aims.
  • Has collated data, assisted in organizing Trainings, Conferences, workshops and drafting reports that inform security Administrative and operations activities. Must be computer literate.
  • Experience in both development and humanitarian contexts is an added advantage.

TERMS AND CONDITIONS

Quaklified female candidates are encouraged to apply.

Applications are to be submitted online and in English only.

Only Nigerian national or residents with valid permits are eligible to apply for this position.

Only shortlisted candidates will be contacted.

More Information

  • Job City Borno State
  • This job has expired!
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The World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.

WFP was first established in 1961[4] after the 1960 Food and Agricultural Organization (FAO) Conference, when George McGovern, director of the US Food for Peace Programmes, proposed establishing a multilateral food aid programme. The WFP was formally established in 1963 by the FAO and the United Nations General Assembly on a three-year experimental basis. In 1965, the programme was extended to a continuing basis.

Organization

The WFP is governed by an Executive Board which consists of representatives from 36 member states. Ertharin Cousin is the current Executive Director, appointed jointly by the UN Secretary General and the Director-General of the FAO for a five-year term. She heads the Secretariat of the WFP. The European Union is a permanent observer in the WFP and, as a major donor, participates in the work of its Executive Board.

Its vision is a "world in which every man, woman and child has access at all times to the food needed for an active and healthy life."

The WFP has a staff of about 11,500 people, the majority of whom work in remote areas.

Goals and strategies

United Nations C-130 Hercules transports deliver food to the Rumbak region of Sudan.

The WFP unloads humanitarian aid at the Freeport of Monrovia during Joint Task Force Liberia.

A WFP armored vehicle.

The WFP strives to eradicate hunger and malnutrition, with the ultimate goal in mind of eliminating the need for food aid itself.

The objectives that the WFP hopes to achieve are to:

"Save lives and protect livelihoods in emergencies"

"Support food security and nutrition and (re)build livelihoods in fragile settings and following emergencies"

"Reduce risk and enable people, communities and countries to meet their own food and nutrition needs"

"Reduce undernutrition and break the intergenerational cycle of hunger"

WFP food aid is also directed to fight micronutrient deficiencies, reduce child mortality, improve maternal health, and combat disease, including HIV and AIDS. Food-for-work programmes help promote environmental and economic stability and agricultural production.

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