Position type and closing date
Contract period: 3 years
Closing Date for Applications: 25 May 2017
The organization
The World Service is the internationally recognized humanitarian and development arm of the Lutheran World Federation (LWF), assisting people in need irrespective of their ethnicity, religion or gender. We implement programs worldwide, working with both local and international partners, helping communities achieve their full potential and advocate for their universal rights. Our partners include Lutheran Churches and their related agencies, the European Commission (ECHO), the US Government (BPRM) and UNHCR, with whom we are a key implementing partner.
Position Summary
The LWF World Service (WS) Grants Manager is responsible to develop high quality project proposals and concept notes for direct submission to key donors including US Government (BPRM and USAID), ECHO, Europeaid, UN Agencies and other major institutional donors. Experience with and an understanding of the rules and requirements of these donors is essential.
Developing log-frames, work-plans, budgets and monitoring processes/templates will be a key task, requiring hands-on work with the LWF Uganda country program team ahead of and during the proposal development process. The ‘needs assessment’ is also an important and major element for proposal development and, while not being the responsibility of this position, must be undertaken by the Uganda country program team to enable the task to be completed by the Grants Manager. The LWF-WS Grants Manager will need the ability to adapt and quickly shift focus and/or agenda in response to shifting priorities within the country program while taking on diverse tasks within the proposal development process from writing, developing monitoring plans, and providing administrative support.
Based in Kampala, Uganda, the LWF-WS Grants Manager shall report to the LWF-WS Uganda Program Coordinator (line manager) and to the LWF-WS Global Funding Coordinator in Geneva (for technical and work-planning matters).
Qualifications
Master’s degree in humanitarian or development work, and/or other related social science.
Knowledge and Experience
- Several years of professional experience in international humanitarian and development program Experience in project plan donor networks. Work experience with institutional donors including ECHO & Europeaid is required.
- Cultural sensitivity and adaptability. High degree of integrity and professional responsibility.
- Working experience in Eastern, Central and Horn of Africa is an asset.
- Flexibility, patience and ability to work under pressure in challenging contextual circumstances and working with very tight deadline.
- Ability to work independently and at times with little supervision.
- Ability to travel in the region at short notice.
- Strong organizational, interpersonal, verbal and written communication.
- Strong computer literacy.
Language Skills
Advanced English.
Main duties
Grants Management:
- To conduct regular and continuous site visits and completes site visit reports to track project progress, measure performance, and ensure accountability, especially to the targeted communities.
- To assist the implementing project officers in identifying program challenges or concerns, and in collaboration with the sub Program Manager, provide the necessary support.
- To manage assigned grants’ reporting, ensuring high-quality, well-written and timely reports meeting donor and LWF requirements, with support from the M&E Manager and Finance Manager.
- To ensure quality information management related to the assigned grants by overseeing the regular maintenance of the files, reporting calendars, and updating of internal LWF documentation and grant unit tools.
- To coordinate with the M&E Manager and Finance Manager to ensure that donor reports (both financial and narrative) are generated and sent out to the relevant donor in time.
Monitoring and Evaluation:
- To organize grant monitoring visits to ensure that the project is implemented in compliance with the LWF and donor regulations,
- To ensure the proper operational opening and closing of the assigned grants as well as monitoring and evaluation of programmatic progress. Disseminate project follow- up reports to guide timely action.
- To work with the M&E Manager to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activity outputs to intended outcomes and that the progress of change is clearly tracked.
- To assist in organizing exchange visits with other country programs and also receive colleagues implementing similar grant sin other LWF country programs.
Program support:
- To support program department in identifying and/or responding to funding opportunities and ensuring that quality proposals are prepared in relation to the needs of the community.
- To act as custodian of documentation of institutional knowledge and program documents in coordination with relevant program staff in line with headquarter requirements.
- To support the country Representative to review, update and archive program policies, guidelines and other information needs as required by the headquarters in Geneva.
- To support the Program Coordinator as needed in development of high quality proposals for new development opportunities, including review of concept notes, proposals and budgets.
- To conduct monitoring visits to other field locations as possible and as assigned by the supervisor.
Other:
- To support the country Representative with specific field monitoring visits to Burundi as assigned from time to time.
- To carry out any other duties as assigned by the supervisor.
More Information
- Job City Kampala
