Médecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.
Place of office: Abuja with frequent travel between Abuja and Maiduguri. Up to 50% travel may be required.
SUPERVISOR :
General Coordinator
MAIN RESPONSIBILITIES
Under the supervision of the General Coordinator, the Liaison Officer is a senior member of the team, and will perform a wide variety of duties, including:
- Representation of MDM to relevant ministries in Abuja
- Administrative tasks to assist the General Coordinator
- Follow up of legal procedures in Abuja
- Assist Admin Department with recruitment
- TASKS DESCRIPTION:
- Representation of MDM to relevant ministries
- Request and attend meetings with key ministries and departments in Abuja on behalf of MDM, providing comprehensive updates to the General Coordinator
- Attend ad-hoc meetings on behalf of MDM
- Actively keep up-dated on key developments at federal level that may affect MDM work in the North East
- Administrative tasks to assist the General Coordinator and other departments
- When requested, provide specific support on tasks such as preparation of reports, MoUs, policies,
- Prepare templates for administration purposes
- Compile the internal Sit Rep on a fortnightly basis
- Keep the administrative archive on the mission (do the copies, classify and archive)
- Support to look for invoices when required
- Develop filing system for administration department, and after validation of Administrative Coordinator,
- Ensure important communications are posted on the board (Communication relating to taxes, Staff Memo, CoE, and Code of conduct…)
- Assist with logistics and communications during organization of trainings, accommodation and transportation
- Realize copying and filing and scanning, especially for accountancy
- Prepare letters and documents relative to state bodies regarding administration, bring them to the authorities if required (bank, etc.…)
- Follow up of legal and logistical procedures in Abuja
- Obtain visas for expats
- Follow importation processes under direction of the Logistics Coordinator
- Liaise with Lawyers to follow the registration process
- Assist Admin Department with recruitment and HR Management
- Support recruitment processes by attending interviews, screening applicants, and other duties as required
- Support the creation and updating national staff HR’s administrative files: Employment Contract, personal documents, leave documents, salary sheets etc.
- OTHERS:
- Be flexible in performing his/her duties
- Inform immediately the security focal point in case of any security problem
- Perform other additional duties on request of the Administrative Coordinator
PROFIL REQUIRED:
- Minimum education level: Bachelor of Science in Management, International Relations, Business Administration or similar
- A minimum of 5 years of professional experience in positions of increasing responsibility, ideally a similar role
- Experience in liaison human resources administration management
- Experience of managing events or trainings
- Languages (spoken and written): English
- Excellent knowledge particularly with Excel and Word required
- Experience in the humanitarian/non-profit sector required
- Strong work ethic and rigor
- Strong sense of responsibility
- Strong organization skills
- Team player
Send CV + cover letter (including job reference)
Either in person, deliver to MDM Office, or via email to [email protected]
Information:
Starting date: ASAP
Place of office : MAIDUGURI
We’ll pay attention only to the complete files in English.
Our process of selection include some interviews.
Note that only the shortlisted candidates will be contacted
More Information
- Job City Abuja