Junior HR and Admin Assistant at International Federation for Red Cross and Red Cross Crescent Societies (IFRC) 127 views0 applications

Full Time South Africa Administration - Human Resource Print


Job purpose
The Human Resources and Administration Assistant is responsible for executing and tracking daily activities and routines for the proper functioning of HR and administration for the office.

Job duties and responsibilities

Human Resources Management

  • Preparation and maintenance of staff files and other HR related documents
  • Organise briefing and debriefing programmes for new and departing staff.
  • Obtaining Work permits and other documentation required for new delegates
  • Processing staff requests for submission to the Regional Office
  • Administering and tracking leave records maintenance and monthly verification
  • Provision of overall logistic support to daily HR management, including correspondences   drafting, meeting arrangement, etc.
  • Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, recoveries, adjustments and separations
  • Assist interview process by gathering of background information for submissions to the selection panels
  • Keeping records of internship programme and volunteer contracting
  • Administration of staff benefits and statutory requirements as per South Africa Labour Law
  • Responsible for ensuring system for Staff Security and Health are in place
  • Assist the process of knowledge building and knowledge sharing and performance

Administration

  • Maintain the archives and records of the Cluster Office including documentation management, preparation, tracking and ensuring proper filing systems are in place for the office.
  • Ensure that the office premises are adequately maintained.
  • Identify apartments for expatriates and ensure that all houses leased are equipped and properly maintained according to contract with the landlord and Federation rules.
  • Focal person for Office IT needs and administer, computer , cell phone SIM cards and Blackberries as well as office landline telephones for all authorised staff .
  • Ensure that all personnel have a well-equipped workstation and attend to any requests regarding stationery and furniture.
  • Ensure proper management of Fleet ensuring that Log Books are well maintaining and sent to Fleet Manager in Harare monthly as well as ensuring car maintenance in authorised workshops.
  • Manage in E-contract system a keeping track of expiry dates, renewals, notice periods, payments, etc.
  • Organize Office transport needs and Welcome services and work closely with Travel Service to ensure prompt and high quality service delivery.

Position Requirements
Education Requirements            

  • Relevant qualification Human Resources management .

Experience        

  • Three years or more experience in human resources management, experience working in an international organisation and dealing with national staff issues, experience in dealing with governmental and non-governmental organisations, authorities, agencies

Knowledge and Skills    

  • Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Good verbal and written communication skills
  • Good interpersonal skills, Self-Motivated, proactive with good judgement and initiative
  • Sensitivity to diversity

To apply, submit your applications to [email protected]

Location: Centurion, South Africa

More Information

  • Job City South Africa
  • This job has expired!
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International Committee Of The Red Cross (ICRC)

The International Committee of the Red Cross (ICRC) is a humanitarian institution based in Geneva, Switzerland and a three-time Nobel Prize Laureate. State parties (signatories) to the four Geneva Conventions of 1949 and their Additional Protocols of 1977 (Protocol I, Protocol II) and 2005 have given the ICRC a mandate to protect victims of international and internal armed conflicts. Such victims include war wounded, prisoners, refugees, civilians, and other non-combatants.

The ICRC is part of the International Red Cross and Red Crescent Movement along with the International Federation of Red Cross and Red Crescent Societies (IFRC) and 190 National Societies. It is the oldest and most honoured organization within the Movement and one of the most widely recognized organizations in the world, having won three Nobel Peace Prizes in 1917, 1944, and 1963.

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

HISTORY

Since its creation in 1863, the ICRC's sole objective has been to ensure protection and assistance for victims of armed conflict and strife. It does so through its direct action around the world, as well as by encouraging the development of international humanitarian law (IHL) and promoting respect for it by governments and all weapon bearers. Its story is about the development of humanitarian action, the Geneva Conventions and the Red Cross and Red Crescent Movement.

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0 USD South Africa CF 3201 Abc road Full Time , 40 hours per week International Committee Of The Red Cross (ICRC)

Job purpose The Human Resources and Administration Assistant is responsible for executing and tracking daily activities and routines for the proper functioning of HR and administration for the office.Job duties and responsibilities

Human Resources Management

  • Preparation and maintenance of staff files and other HR related documents
  • Organise briefing and debriefing programmes for new and departing staff.
  • Obtaining Work permits and other documentation required for new delegates
  • Processing staff requests for submission to the Regional Office
  • Administering and tracking leave records maintenance and monthly verification
  • Provision of overall logistic support to daily HR management, including correspondences   drafting, meeting arrangement, etc.
  • Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, recoveries, adjustments and separations
  • Assist interview process by gathering of background information for submissions to the selection panels
  • Keeping records of internship programme and volunteer contracting
  • Administration of staff benefits and statutory requirements as per South Africa Labour Law
  • Responsible for ensuring system for Staff Security and Health are in place
  • Assist the process of knowledge building and knowledge sharing and performance

Administration

  • Maintain the archives and records of the Cluster Office including documentation management, preparation, tracking and ensuring proper filing systems are in place for the office.
  • Ensure that the office premises are adequately maintained.
  • Identify apartments for expatriates and ensure that all houses leased are equipped and properly maintained according to contract with the landlord and Federation rules.
  • Focal person for Office IT needs and administer, computer , cell phone SIM cards and Blackberries as well as office landline telephones for all authorised staff .
  • Ensure that all personnel have a well-equipped workstation and attend to any requests regarding stationery and furniture.
  • Ensure proper management of Fleet ensuring that Log Books are well maintaining and sent to Fleet Manager in Harare monthly as well as ensuring car maintenance in authorised workshops.
  • Manage in E-contract system a keeping track of expiry dates, renewals, notice periods, payments, etc.
  • Organize Office transport needs and Welcome services and work closely with Travel Service to ensure prompt and high quality service delivery.

Position Requirements Education Requirements            

  • Relevant qualification Human Resources management .

Experience        

  • Three years or more experience in human resources management, experience working in an international organisation and dealing with national staff issues, experience in dealing with governmental and non-governmental organisations, authorities, agencies

Knowledge and Skills    

  • Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Good verbal and written communication skills
  • Good interpersonal skills, Self-Motivated, proactive with good judgement and initiative
  • Sensitivity to diversity

To apply, submit your applications to [email protected]

Location: Centurion, South Africa

 2017-05-05

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