Grants Officer 148 views0 applications

About the role: This is a 12 month, new role (unaccompanied) based in Juba, South Sudan with 30% travel to other bases, with a salary of Grade 2 (€32,755 – €36,395).

You will report to the Programme Quality Coordinator and you will work closely with the Programme Directors, Area Coordinators, the M&E manager and the Programme Managers for the different programmes. In South Sudan, Concern implements programmes in three main State: Northern Bahr el Ghazal, Unity and Central Equatoria.

We would like you to start 1^st February 2020.

Your purpose: Your role will oversee the grants management processes, working in collaboration with the Area Coordinators and M and E manager to produce high quality donor reporting, strong compliance with donor requirements. You will support the development of funding proposals, verifying that they are in line with donor and call guidelines. You will manage the grant administrator and Programme Support Officer that will both support you with administrative and reporting tasks.

You will be responsible for:

Grants management

· Take responsibility for grant compliance for all of South Sudan country Programme.

· Manage the reporting schedule ensuring timely and accurate financial and narrative reporting. This will include editing reports and ensuring they are submitted in the correct formats.

· In coordination with the Programme Quality Coordinator, liaise with the Desk Officer and Country Finance Controller to file the contract documents for grants – both active and archived.

· Oversee the development of concept notes and proposals giving donor-specific advice to the programme staff.

· With the support of the PQC, ensure teams are aware of key donor compliance issues through grant start up workshops, sharing audit information, organization of trainings etc.

· With the Programme Quality Coordinator and the Programme Directors, support the organisation of kick off and close out meetings for all grants.

· Liaise with the finance department and ensure that invoices are submitted to the UN agencies.

Funding strategy implementation

Contribute to the country fundraising strategy through:

· Providing a desk-top analysis of the current donor and stakeholder profile in country: their priorities for investment, potential calls, Provide information to the HQ based Desk Officer and fundraising teams in Dublin, London and New York to identify opportunities for funding and information dissemination.

· Coordinate with the Desk Officer on funding opportunities that would fit with the country programme

· Represent Concern at cluster and government coordination meetings.

· Be aware of and engage in networking opportunities where there is likelihood to learn about/engage with new opportunities/priorities for the country, relevant to INGO work.

Reporting and quality management

· Edit and compile the monthly programme reports

· Edit and compile annual programme reports as per the dates agreed with Programme Directors/Dublin.

· Record and produce the minutes of management meetings or other relevant meetings. Ensure timely circulation.

Knowledge and information management

· Improve the storage and dissemination of information within the programme, including human-interest stories, learning papers, research documents, best practises etc.

· Ensure version control of documents and filing of final reports and proposals, learning documents, survey reports and data, using the appropriate shared data space

· Assist Grant Owners with data entry and document upload to Concern’s Grant Management System

· Ensure Concern’s presence at cluster meetings and dissemination of key points, attending where appropriate, and coordinate responses to cluster requests.

• Promote a culture of shared learning across all programme locations and with colleagues in the region including participating in organising quarterly programme meetings

Your skills and experience will include:

ESSENTIAL

Education, Qualifications & Experience Required:

· Fluent in English

· Educated to Degree level in Development or a related discipline.

· At least two years of overseas experience with an NGO, UN agency or donor;

· At least two year of experience in grants management and compliance

· Good team player and able to adapt to different cultures

· Demonstrated success in proposal development for a range of institutional donors.

· Experience of working in a high pressured, results focused and dynamic environment.

· Good understanding of budget development and financial reporting

· Good organisational and planning skills/experience.

· Strong computer skills particularly Microsoft office.

· Previous experience of programme development, proposal design and/or project cycle management.

· Proven knowledge of gender issues

DESIRABLE

Education, Qualifications & Experience Required:

· Specific experience with UNICEF, US donors, ECHO and/or Irish Aid is a big advantage

· Attendance of training courses in quality standards such as SPHERE, HAP, Red Cross Code of Conduct, CHS etc.

· Experience working in an insecure and volatile environment.

Special Skills, Aptitude or Personality Requirements:

· Confident strong communicator and networker

· Ability to work in an insecure environment

· Very high attention to detail is essential

· Cultural and political sensitivity

· Must be flexible and willing to adapt to a fluid situation

· Willingness to learn

· Good communication and interpersonal skills.

· Able to take initiative and work independently.

· Excellent writing skills.

· Willing to travel frequently.