Job Description
Reports to :
Director of
Scientific Programs Liaises
closely with Program Managers (M&E, Chapter liaison & Capacity
Building) and PAMCA Chapters focal points
Responsible for:
Leading and
coordinating Communications, ensures implementation of information programs to
publicize priority issues and/or major events, to include drafting information
strategies, coordinating efforts, monitoring, and reporting on progress, taking
appropriate follow-up action, and enable PAMCA achieve its goals by executing
the role as a strategic specialist in media. Develop comprehensive, cross-media
strategies to reinforce visibility of PAMCA and its work and themes and support
public engagement and influencing strategies. Manage PAMCA reputation in the
mainstream media and social media platforms and coordinate crisis communication
Job purpose :
- Develops and implements a communication
strategy for PAMCA that enables higher visibility and strategic
positioning in the scientific programs and development sector. - Develops and implements a Communication
framework that will enable PAMCA to communicate the results and impact of
its work. - Actively supports programme reporting,
public relations, and knowledge management initiatives. - Capacity building of staff, chapters and
partners in communications, reporting and programme communications. - Contributes to growing PAMCA’s
communications channels and body of evidence for quality programming
Responsibilities:
Communications
- Develop and implement a comprehensive
Communications strategy and reporting framework. Generate key messages
about PAMCA’s strategic objectives to targeted audiences - Collaborate with Unit managers and other
strategic roles to develop a comprehensive brand and communication
strategy and manage PAMCA Communications Agenda. - Coordinate all media work with media
officer, Goal Teams and influencers and campaigners, including current
affairs for social channels with content team. - Develop impactful strategies for
cross-channel launch of reports and other key products and events. Advise
ED, Director Scientific Operations and Board of Directors on strategic and
reputational issues and coordinate reactive and pro-active issue
management across all our communication. - Coordinate media strategy and activities
during crises, in coordination with all Media Groups and regions and
chapter offices. - Provide technical assistance in the
development of programme briefs and external marketing and communications
materials. - Regularly update PAMCA website, and
social media channels; and work with staff to generate content for
dissemination via PAMCA website social media platforms, and MailChimp - Create content for and publish quarterly
newsletter. - Coordinate external communications and
media liaison with Executive Director - Prepare and oversee the production of
project communication materials, summary briefs, success stories and
reports in close collaboration with staff, chapters and partners. - Draft press releases, respond to media
inquiries and build dialogue with journalists and media houses to promote
PAMCA initiatives. Responsible for quality of media work, monitoring and
learning. - Assist in preparation of donor and
consultants’ reports, including copy-editing, formatting, designing covers
and graphics. - Ensures the integrity and quality of
data in support of PAMCA’s programmes and other projects.
Reporting
- Proactively demonstrates the value of
M&E data by generating insightful analytical reports that add value to
PAMCA’s interpretation of that data and results - Interpret outcomes of implementation
through data or other evidenced-based sources and provide program
recommendations as needed
Capacity building
- Provides technical advice and support to
programme office staff, consultants and chapters where necessary, in
communications and monitoring and evaluation - Supports internal and external peer
review processes to provide technical quality assurance of PAMCA’S M&E
initiatives
Knowledge
management
- Promotes learning agendas,
collaboration, adaptive programming, and knowledge management activities - Liaise with PM Knowledge management to
ensure PAMCA has the correct systems to collate and disseminate knowledge
in accordance with Data Protection regulations
Key Performance
Indicators :
- A comprehensive communications strategy
and reporting framework - Quality program briefs and external
marketing and communication materials - Up to date information on PAMCA website
and social media platforms and periodic reports on engagement metrics - Clear marketing, dissemination and
public outreach strategy/ approaches - Media and public interest in PAMCA’S
work - Quality press releases and statements
- Reports, reviews and data tools are
employed that demonstrably add value to PAMCA’S analysis and knowledge - M&E data provided by PAMCA is
consistent and aligned with global accepted expectations and indicators.
And is set in context of industry best practice with an appreciation and
understanding of emerging trends in the sector as a whole. - PAMCA accounts for its performance, and
builds trust in stakeholders through inspiring knowledge products - Robust learning agenda is promoted
within PAMCA • Knowledge initiatives contribute to new findings and
innovation.
Competencies :
- Communicating and influencing–Adds Value
Communicating in a way which is clear, concise, well structured, engaging,
easily understood; ensuring people can clearly understand messages;
networking and building relationships with others to gain support for
ideas. Influencing others by relating own plans to their needs and
requirements and explaining the advantages and disadvantages. - Working together – Adds Value Involving
people in issues that affect them; drawing out contributions from other
team members and facilitating dialogue so that they understand the links
between different ideas and perspectives; actively listening and
summarizing/reflecting back to others; using open questions. - Striving for excellence – Adds Value
Building a performance culture and creating an environment of continuous
improvement and learning. Continually challenging existing ways of working
to raise performance standards. Encouraging a culture of openness,
bringing in new ideas and best practice from outside PAMCA. - Thinking strategically – Aware:
Understands the context of own role; considers impact of own work on
others. Capacity to navigate communications requirements specific to the
scientific programs sector, and science communication - Delivering results – Strength Putting
clear prioritized plans in place with key milestones and monitoring
progress against them. Ensuring implementation of longer term, complex
plans or delivery of large-scale projects. Creating a strong focus on
action, high quality and sense of urgency; making difficult decisions and
supporting others to do so. Pro-actively reducing barriers to successful
implementation. - Managing Resources – Aware: Spends
PAMCA’s money responsibly; organizes own work to meet objectives on time. - Developing people – Adds Value: Helps
team members to create and implement clear development plans that meet
their own short- and long-term needs. - Managing knowledge – Strength
Proactively developing and maintaining a wide network of internal and
external sources of knowledge; being a role model for sharing sources and
knowledge across the Pan-African organization and externally; proactively
thinking who will benefit from information, allowing knowledge transfer
and the development of knowledge management skills in others. - Leading for the Future – Aware Showing
enthusiasm for PAMCA’s areas of work and communicating this to others
within and outside own team; being aware of PAMCA’S values and how they
can feed into own work. Understanding the need to continuously adapt for
the future.
Skills,
Knowledge and Experience required :
Essential
- Advanced university degree (Master’s
degree or equivalent) in communications, journalism, science
communication, international relations, public administration or related
field. A first-level university degree in combination with four (4) years
of qualifying experience may be accepted in lieu of the advanced
university degree. - A minimum of 4 years’ experience and
progressive responsibility working in Communications and Reporting for
Scientific programmes. - Good command and understanding of new
communication media; Twitter, Facebook, blogs, bulk mailing systems (e.g.
MailChimp) WhatsApp, Webchats etc - Experience in science, and M&E
Communications is a desired skill. - Excellent communications and writing
skills – able to express complex information in a simple and succinct
manner in English and French - Excellent verbal and presentation skills
- Experience writing reports, findings and
recommendations in assessment or evaluations, especially under
institutional donor contracts. - Experience in report designs,
publications, journal production, content creation, events management etc - Experience of development of knowledge management and communication
strategies. - Strong project management &
organizational skills - Strong proficiency in MS Office suite
(Word, Excel, Outlook, PowerPoint) with ability to analyze and interpret
data using Excel, MIS online reporting tools. - Ability to coordinate well with
personnel within and outside the programmes, meet deadlines and work with
minimal supervision. - Excellent relationship management skills
and experience working with people in different contexts; - Self-starter with initiative and
confidence to lead in their designated field – can work independently and
prioritize own workload
Desirable
- Experience in Research and Social
Development context/INGOs - Experience working in Health and
scientific programmes - Being up to date on Communications;
Reporting on trends and current debates around development effectiveness;
research and evaluation methodologies. - Working knowledge of French will be an
added advantage. Candidates from French speaking nations and West Africa
are preferable. - English and French are the working
languages of the PAMCA Secretariat. For this position, fluency in oral and
written English is required. Knowledge of another PAMCA language is an
added advantage.
NOTE: “fluency equals a rating of “fluent”
in all four areas (read, write, speak, understand) and “knowledge of” equals a
rating of “confident” in two of the four areas.
How To Apply
Send your application to [email protected] by 30th May 2021.
Applications should include your CV and 1 pager suitability statement.
More Information
- Job City Abidjan
