THE ORGANIZATION
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
FUNCAO PROPÓSITO
Trabalhando em 50 países em desenvolvimento na África, Ásia e Américas, a Plan visa atingir o maior número possível de crianças, especialmente aquelas que são excluídas ou marginalizadas com programas de alta qualidade que oferecem benefícios duradouros ao aumentar sua renda, trabalhando em parceria com outras pessoas e operando de forma eficaz.
Recepcionista garante que as operações da Plan cumpram em todos os pontos as regras e procedimentos Administrativos relativos à gestão de fluxo de comunicação da organização com o exterior, assegurando o seu registo, distribuição e arquivamento. Esta função será baseada na Sede em Bissau.
DIMENSOES DA FUNCAO
Recepcionista é responsável pela execução de tarefas conducentes à gestão das correspondências e de visitas ao escritório nacional. Como tal, será responsável por atuar em alinhamento com os procedimentos e padrões de Administração e Segurança da Plan .
As principais entregas de Recepcionista incluirão o seguinte:
- Gerir as entradas e saídas de visitantes no Escritório Nacional e assegurar o seu devido registo tanto à entrada como à saída;
- Assegurar a receção e distribuição das correspondências e manter o seu registo e arquivo;
- Assegurar a distribuicao dos convites e anúncios públicos;
- Assegurar a receção de candidaturas para fornecimento de bens e/ou prestação de serviços em conformidade com o estipulado no Manual de Operações de Cadeia de Suprimentos;
- Assegurar que os TDR e RFQs (pedidos de cotação) sejam levantados contra a assinatura dos interessados, com data, hora e contacto;
- Assegurar receção das cotações e/ou propostas técnicas e financeiras sejam realizadas de acordo com o estipulado nos TDR/RFQ e mediante o preenchimento da ficha de entrega de ofertas/propostas, com data hora e contato do remetente;
Type de poste : Durée déterminée
Relève du : responsable des opérations
Catégorie B
Date de clôture : 20 septembre 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates
More Information
- Job City Guinea-Bissau
