MSF Switzerland (MSFCH) is a humanitarian medical organization providing emergency medical aid to populations in need based in Dagahaley and Mombasa County.
Duration : 12 months fixed term contract (with 3 months’ probation period) renewable based on performance
Start Date : As soon as possible
The selected candidate will be reporting to the Mission Fin/HR Manager, MSF Dagahaley Project. This position is only open to Kenyan nationals.
Main purpose
Is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (national and incentive).
Accountabilities
• Advise Mission Fin/HR Manager on set up (org chart) and together with the deputy HR Coordinator/HRCO, update the project’s organizational chart and job descriptions
• Ensure hiring and carry out amendments and contract termination formalities for employees at project level according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
• Assist the Mission Fin/HR Manager and/or team leaders and supervisors to draw up annual holiday planning and staff shifts to forecast HR needs and to ensure HR availability for the project activities.
• Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leave, sick leave, overtime, salary advance, etc.), to ensure on-time and accurate salary payments.
• Under supervision of the Mission Fin/HR Manager, ensure indexation process of national staff salary grids to ensure internal equity, cost-of-living adjustments, and the correct application of employment conditions in the project sites.
• Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, to improve staff capabilities, and their end results contribution to mission goals.
• In close collaboration with the Mission Fin/HR Manager and deputy HRCo/HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.
• Ensure all staff members in the project (national, international, incentive, visitors, etc.) are properly briefed and/or inducted.
• Is responsible for all movements and/or accommodation of staff in the Project.
• Support Mission Fin/HR Manager in preparation of monthly HR reporting of the Project.
• Supervise and manage the HR assistants.
• Together with the Mission Fin/HR Manager and the supervisory team, follow up on disciplinary cases (preparing documents, organizing hearings, participating in deciding the final verdict, etc.)
• Participate in all project meetings such as Senior Management team meetings, advisory committee meetings, etc.
• Prepare reports and other indicated documents for organisational reporting.
Requirements
Education
- Degree in management (HR, business) or administration
Experience
- 3-5 years of working in human resources management.
- Minimum of 3 years of experience with local administration, payroll, and staff management.
- 2-3 years of experience in staff management and team management.
- Experience of working with NGO is an advantage.
Languages
- English and Kiswahili mandatory; Somali desirable.
Knowledge
- Essential: Expert user of Microsoft Office, especially Microsoft Word and Microsoft Excel.
Competencies
- People Management; Commitment; Flexibility; Results-oriented; Teamwork.
How to apply? If you meet the above requirements, please send your application to [email protected] by September 19, 2024 according to the following instructions. Because of the number of applications we receive, applications not complying with all of these instructions will be deleted:
The subject heading of the email should be: HR MANAGER DAGAHALEY.
In the body of the email, you must include the following: Name, telephone number, email address, years of experience, what degree you have, and location.
- Please attach the following:
- Detailed CV, including contact information (telephone number, e-mail address, physical address)
- Short cover letter (max. 1/2 page)
- Scan of your national ID
- Scan of your academic qualifications
Each attachment must be named in the following manner: “CV Last name First name 2024” (for example: “CV Ahmed Mohamed 2024”, “Bachelors degree Johnson Mary 2024”.
We apologize that due to the volume of application we receive, only shortlisted candidates will be contacted**.**
Incomplete applications will not be considered**.** MSFCH is an equal opportunity employer and does not charge any application/recruitment or training fee*.*** MSFCH welcomes applications from people of all sexual or gender identities and encourages women to apply.
The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your personal data will be treated confidentially. MSF will not use your personal data in any other way other than for purposes of recruitment.
