Office and Procurement Manager- Power Africa Implementation Support Mechanism (PAISM), Pretoria, South Africa 64 views0 applications

ECODIT is a women-owned small business and international development firm dedicated to advancing environmentally and socially responsible development globally. Founded in 1993, ECODIT has delivered professional services across more than 250 projects and contracts in over 60 countries. Their expertise spans key sectors such as water, energy, environment, and governance. ECODIT provides a wide range of technical assistance services, from quick-turnaround assessments and evaluations to the design and implementation of long-term, multi-million-dollar projects. Through their work, ECODIT collaborates with governments, businesses, and local communities to promote sustainable development practices. Additionally, ECODIT is proud to hold both ISO 9001:2015

 Quality Management and ISO 14001:2015 Environmental Management Certifications, which underscores the firm’s dedication to quality, continuous improvement, and sustainable environmental practices in all that we do.

Position Summary

ECODIT is seeking a well-organized and self-motivated Office and Procurement Manager to support the anticipated USAID Power Africa Implementation Support Mechanism (PAISM) Activity with office operations and assist the Monitoring, Evaluation, and Research (MER) Lead on the project team with monitoring and evaluation (M&E) tasks. The Office and Procurement Manager will be responsible for the comprehensive administrative management of ECODIT’s Pretoria, South Africa office, responsible for day-to-day implementation of the PAISM Activity. Additionally, the Office and Procurement Manager will assist the MER Lead in supporting the Power Africa monitoring, evaluation, and learning (MEL) team with various planned activities and ad-hoc requests.

Overall Project Description: . PAISM is an anticipated U.S. Agency for International Development (USAID) Power Africa project with an expected duration of two years, plus the possibility of three additional option years, making for a total potential duration of up to five years. The PAISM team will support the Power Africa Coordinator’s Office through a wide range of support services including but not limited to monitoring, evaluation, data management, learning and other performance management and technical support tasks in a cost-effective, efficient and timely manner.

The Project’s support to the Coordinator’s Office spans across six objectives: 1. Objective 1: Monitoring Services

2. Objective 2: Evaluation and Assessment Services
3. Objective 3: Collaboration, Learning and Adapting Services
4. Objective 4: Knowledge Management Services
5. Objective 5: Power Sector Technical Support and Guidance
6. Objective 6: Database Management Data Collection, Verification, and Reporting

Roles and Responsibilities

Officer Operations, Administrative, Financial, and HR Support (75% of time)

Office Operations Management

• Manage all office-related matters such as communications with general suppliers regarding billing or technical problems (e.g., phone/internet providers, IT vendors, insurance companies).
• Manage office equipment, vendor relationships, storage unit, office keys, office supplies, inventory, and schedule office equipment maintenance as needed, in compliance with the USAID Marking Plan for PAISM.
• Manage company’s postage and shipping accounts, mailings, & mail distributions.
• Manage procurement efforts for all office purchases (IT equipment, hotel venue, etc.) and engaging STTAs and service providers.
• Responsible for general organization and maintenance of office, reception area, common spaces, and conference rooms.

Administrative Support

• Schedule appointments and meetings as requested. Provide appropriate background information for scheduled meetings as necessary. Coordinate and work closely with ECODIT’s Home Office and/or local travel agent to manage, as needed, complex travel & details for staff and consultants (flights, transportation, hotels).
• Screen telephone calls, incoming mail, and responds promptly to incoming correspondence as appropriate and as requested.
• Maintain a comprehensive filing system for correspondence, business matters, and other related information.
• Assists with planning and execution of events, workshops, and training and manage related procurement and logistics.

Financial and HR Support

• Provide general support to the Activity Director.
• Liaise regularly with the General and HR lawyer(s) and the payroll, accounting, and financial reporting services firm engaged by ECODIT in South Africa.
• Reviews expense reports and supporting documentation for accuracy and processing in coordination with the Home Office Finance team. eW7eRe5 BVUcJh
• Coordinates new employee orientation and on-boarding with the Home Office Human Resources team.
• Other duties as assigned.

Support to Monitoring, Evaluation, and Research (MER) Lead (25% of time)

• Provide technical assistance to the MER Lead, offering support with planned activities and ad-hoc basis requests according to the needs and priorities of

•  Power Africa’s MEL Team. This assistance may include:

o Monitoring Services : Support the MER Lead with Power Africa data management, streamlining and verifying data; updating, harmonizing, refining, and developing new indicators; supporting quarterly data reviews; organizing workshops with regional implementing partners (IP); refining Theories of Change (TOCs); providing technical assistance to the IP and Power Africa monitoring, evaluation, and learning teams; supporting trainings, and conducting data quality assessments (DQAs).

o Evaluation and Assessment Services : Assist with the development and implementation of evaluation plans and post-evaluation actions plans, including impact evaluations and performance evaluations, and analyses and assessments for the Power Africa team.

Required Qualifications

• At least a bachelor’s degree in business administration or human resources, with experience in M&E, or a bachelor’s degree in M&E, with experience in Office and HR management;
• 5+ years of prior experience providing support to Power Africa or USAID programs;
• Experience supporting conferences/workshops/ and other meetings;
• Strong organizational skills with strong attention to detail;
• Ability to make sound decisions;
• Excellent interpersonal and teamwork skills;
• Self-starter with the ability to take initiative;
• Strong communication and writing skills;
• Strong skills in MS 365, including Microsoft Excel and Word;
• Ability to thrive in a small teamwork environment and work independently;
• Prior experience with QuickBooks® or similar bookkeeping software is a plus; and
• HR experience is helpful.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Duties, responsibilities, and activities may change at any time with or without notice.

ECODIT provides reasonable accommodations to qualified individuals with disabilities. If you are an applicant that requires a reasonable accommodation, please email us at [email protected] . Please reference the position in your email.

ECODIT is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics. ECODIT is an E-Verify and VEVRAA Federal Contractor.