Consultancy for Occupational Safety and Health Audit and training. 42 views1 applications

Background of Peace Winds Japan

Beginning as a shelter partner in the Dadaab refugee camp, Peace Winds Japan (PWJ) expanded its operations to include Kakuma in 2015. Presently, PWJ is spearheading the implementation of humanitarian assistance in the areas of water supply, sanitation and hygiene (WASH), shelter, and logistics support in the Dadaab and Kakuma camps as well as the Kalobeyei Integrated Settlement. Although PWJ has a country office in Nairobi, its field offices in Dadaab and Kakuma serve as its hub for operations. PWJ has been able to carry out ongoing and completed projects in the aforementioned sectors as well as related sectors like livelihoods and agri-nutrition in both refugee camps and surrounding host communities thanks to funding from a variety of donors, including the Government of Japan, Japan Platform, UNICEF, UNHabitat, UN Women, WFP, UNFPA, ECHO, and most recently JICA.

Objective of the Consultancy

Peace Winds Japan plans to hire a qualified individual or company to conduct an Occupational Safety and Health Audit and provide training.

Ensuring PWJ Kakuma complies with the Legislative Act of Occupation Safety and Health at work is the goal of this consultancy.

It is anticipated that the consultant will carry out a thorough audit and provide training in every area listed in the work scope below. Examine the PWJ health and safety protocols that are currently in place, gather and evaluate data on the situation in collaboration with the Human Resource, Management, Safety, and OSH Committee, and review the literature to find the most up-to-date information on OSH best practices that are relevant to the audit goal.

The chosen vendor will complete the tasks below and provide the required deliverables.

1. STATUTORY SAFETY AND HEALTH AUDIT

The audit criterion will be based on;

• Occupational Safety and Health Act, 2007 and Subsidiary legislations.
• The Code of Practice on Occupational Safety and Health Auditing.

1.1 Objectives of the audit

Finding and recommending solutions to eliminate any possible risks to health and safety related to the workplace’s infrastructure, tools, procedures, processes, and work environment is the primary goal of the audit.

The Specific objectives include:

• To confirm adherence to the relevant standards.
• To assess and evaluate the effectiveness of the organization’s safety management systems.
• To identify hazards in the workplace.
• Record the results and offer suggestions.

Deliverables

• Draft copies of the prepared reports for review & input prior to preparation of final Report.
• The report shall also include a corrective action plan based on audit findings.
• Three (3) hard copies of the final report for Acknowledgement by the Client and Directorate of Occupational Safety and Health Services (DOSHS);

1. FIRE SAFETY AUDIT

The audit criterion will be based on;

• The Fire Risk Reduction Rules, 2007
• The Code of Practice on Fire Safety Auditing

Objectives of the audit

The objectives of the audit include the following.

• To meet the legal requirements of the Occupational Safety and Health Act, 2007 and the Factories and Other Places of Work (Fire Risk Reduction) Rules, 2007.
• To identify and draw attention to fire risks and hazards and the means by which loss can be minimized.
• To assist the management to minimize fire hazards at the workplace.

Deliverables

• Draft copies of the prepared reports for review & input prior to preparation of final report.
• The report shall also include a corrective action plan based on audit findings.
• Three (3) hard copies of the final report for Acknowledgement by the Client and Directorate of Occupational Safety and Health Services (DOSHS).

1. OCCUPATIONAL STATUTORY RISK ASSESSMENT

This Report is prepared in line with:

• Section 6 (3) and 6 (4) of the Occupational Safety and Health Act, 2007 of the laws of Kenya.

Objectives of the audit

• To compile information on the company’s health and safety risk status by identifying hazards and evaluating workplace operations.

• To counsel the occupier on issues pertaining to reducing the risks associated with occupational health and safety.

• To submit copies of the risk assessment for follow-up to the Occupational Safety and Health Services Directorate.

Deliverables

• Draft copies of the prepared reports for review & input prior to preparation of final report;
• The report shall also include a corrective action plan based on audit findings.
• Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS);

1. TRAINING

• Conduct 1-day Fire Marshall training and Basic First Aid training to WASH Committee

Location

Peace Winds Japan Kakuma Field Office, Turkana County and Nairobi.

Tentative Schedule

The assignment will be conducted in October 2024

Consultants’ Qualifications

The consultant must have the following competencies:

• The consultant who wins the contract has to be a certified and authorized Safety Advisor/Auditor, registered with DOSH, and qualified to audit, review, analyze, and counsel the organization on how to effectively implement safety at work in compliance with OSHA.
• Possess a degree from an accredited university with experience in occupational safety and health, as well as at least five years of documented hands-on experience performing OSH audits.
• Has to have overseen four comparable audits in the previous three years.
• Need to have proven comprehension, expertise, and abilities in Occupational Safety and Health.
• Familiar with the relevant policies and laws on the subject
• Excellent analytical and report writing skills.
• Excellent written and spoken English.

Payment mode

Payment will be done upon submission and acceptance of the final audit report by Peace Winds Japan

• The Consultant’s compensation shall be paid within 30 days from receipt of a proper invoice unless otherwise specified.
• Payment will be made by Bank transfer unless otherwise specified.
• The payment shall be subjected to 5% withholding tax as required by the Law at the time of payment.

Proposal Submission

All bidders must provide a cost and technical proposal. Furthermore, the consultant ought to furnish a minimum of three references for analogous assignments that were effectively completed within the previous three years.

Bidding documents will include:

• Technical proposal with CVs of the technical team that will undertake the assignment.
• Work plan and timelines.
• References for similar previous work done.
• Financial proposal ONLY for professional/consultancy fees in Kenya shillings including taxes. Peace Winds will provide travel, flight, accommodation and meals for a maximum of 2 consultants.
• Regulatory and compliance documents including:
  • Certificate of Registration/Incorporation.
  • Business permit
  • KRA PIN Certificate.
  • KRA Tax Clearance Certificate
  • Company/Organization Profile.

NOTE: Peace winds will be responsible for travel, flight, accommodation and meals to and from Kakuma.