GRANT COMPLIANCE OFFICER
Do you want to support the financial and administrative capacity of partner organizations, ensuring they meet compliance standards and sustain their operations? You will work closely with colleagues in Country Office, Global Operational Support and Finance Team, as well as with partners, donors and networks.
Diakonia works for a just, equal and sustainable future. Together with people around the world, we create smart and sustainable solutions to the world’s major problems. We strive for a world without violence, oppression and poverty. The principals for Diakonia are Uniting Church in Sweden and the Swedish Alliance Mission.
The Africa Economic Justice (AEJ) is a regional programme of Diakonia in Africa which supports regional civil society organizations working in Sub-Saharan Africa. The AEJ is hosted at the Africa Regional Office of Diakonia in Nairobi, Kenya. A platform has been set up facilitating the exchange of best practice and where innovative ideas on economic justice, including the economic empowerment of women and young people (men and women), are tested, and developed. The AEJ programme collaborates with regional civil society organizations to complement the work of national and local actors by providing linkages to regional and global authorities, including intergovernmental and non-state international actors.
The AEJ is currently implementing a sub-programme on Domestic Resource Mobilisation (DRM) that contributes to strengthened capacity to foster increased domestic resource mobilization in the EAC, ECOWAS and SADC member states. The programme is implemented in collaboration with six partners organisations based in Kenya, Ghana, Uganda and Zimbabwe.
We are looking for a Grants Compliance Officer to provide support in financial management and monitoring, audit and risk management, budgeting and grant management and compliance to ensure transparent and efficient utilization of organizational resources in compliance with approved policies, procedures and donor requirements.
Role and responsibilities
Support Programme Director (PD) in managing program finance at the country office/program entity
- Prepare and follow up annual program budget for regional program
- Advise on financial and other relevant legislation and regulation in the host country
- Advise program staff on financial and administrative issues
- Assist in budget preparation for resource mobilization
- Support the country office/program entity with procurement and contractual matters
- Coordinate audits in collaboration with global finance teams.
Support PD in managing administrative and Human Resources (HR) compliance matters
- Assist with technical HR matters
- Ensure that payroll is correctly administered
- Ensure that labour law is considered in all staff matters and that office is legally registered
- Ensure that all insurance matters are adequately handled
- Oversee computer maintenance and security.
Support PD in managing partner grant compliance
- Ensure partners are well informed on Diakonia and grant financial policies/procedures requirements and able to comply
- Provide technical support to partners on work plan, budget, financial reporting and audits
- Facilitate, process and track grant payment to partners
- Provide financial capacity building to partners
- Be responsible for follow up of partners on financial and administrative systems
- Review and assess partners´ budgets, financial reports and audit reports
- Conduct financial monitoring to designated partners, both partners´ office and field.
Assist PD in managing donor compliance
- Support program staff on all financial reporting requirements to different donors
- Ensure comprehensive compliance to various donor agreements.
Experience and qualifications
- University degree or equivalent in Business Administration, Economics, Accounting and Finance or another related field
- Relevant professional certification, specifically Certified Public Accountant.
- Minimum 3 years related work experience, specifically working with NGO/ CSO section in a multi-country or pan African partner context
- Ability to work effectively and under pressure
- Good interpersonal and cross-cultural skills
- Professionalism, energy and integrity
- Ability to communicate effectively with sensitivity and confidentiality
- Professional English capacity required and fluency in French highly recommended
- Good written and verbal communication skills.
Please submit your CV and cover letter on or before 22nd October, 2023 to [email protected]
Only shortlisted candidates will be contacted.
