Vacancy no.: CAIRO/DC/G/2024/13 Publication date: 17 October 2024 Application deadline (midnight Cairo local time): 31 October 2024
Job ID: 12473 Department: RO-Africa Organization Unit: DWT/CO-Cairo Location: Cairo, Egypt Contract type: Fixed Term
Contract duration: 12 months (with possibility of extension subject to performance and availability of fund)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in development cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
Development cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
Introduction
The Egyptian National Child Labour Survey (2010) reported that there is a total of 1.8 million working children in Egypt, out of which 1.6 million children are engaged in hazardous or unlawful forms of work. The Government of Egypt has expressed strong political will to accelerate actions on the elimination of child labour. Accordingly, with the support of ILO, the Government of Egypt, led by the Ministry of Labour (MOL), launched the National Action Plan for Combating Child Labour and Supporting Families (2018-2025) (NAP). In the NAP, Egypt identified roles and objectives of the Governmental agencies, employers’ and workers’ organizations responsible for assisting children in or at risk of child labour and promoted joint actions towards tackling this issue.
Combating the Worst Forms of Child Labour in Small Industries and Streets by Supporting the Implementation of the National Action Plan in Egypt project. (Empowerment through Education and Learning, ETEL Egypt) aims to strengthen the existing Tripartite National Steering Committee responsible for implementing the NAP and its initiatives, proposals, and recommendations that enhance children protection from the worst forms of labour (WFCL). In addition, ETEL seeks to enhance the capacities of governmental institutions, private sector, employers’ and workers’ organizations to effectively combat child labour as per their roles outlined in the NAP. Additionally, it aims to raise awareness about the detrimental social, psychological, physical, and economic impacts of child labour, while providing direct support to 3000 boys and girls, who are engaged or at risk of being engaged in child labour, particularly its worst forms. Furthermore, ETEL project aims to provide the necessary infrastructure to deliver educational, social, psychological, and livelihood services within targeted areas to ensure the sustainability of the project activities that contributing to the sustainable withdrawal of children from the WFCL and supporting their families within the framework of implementation of the activities of the NAP.
This position is required to provide administrative and finance support to implement activities in the area of eliminating child labour. Incumbent is responsible to handle all related admirative and financial issues to ensure efficient and smooth implementation of project activities.
Reporting lines:
The Senior Administrative and Finance Assistant will provide administrative and finance support to the project and will report directly to the Project Manager and liaise with the National Project Officer under the overall responsibility of the Decent Work Team / Country Director for Egypt and Eritrea.
Description of Duties
1.Perform a range of admin and financial support functions for operational and payment-related work including initiating and processing financial transactions in the ERP system and verifying that information and supporting documents is in compliance with financial rules and regulations, policies, procedures and applicable standards.
2.Assist project staff with interpretation of admin rules and regulations. Make travel and hotel reservations, prepare and assemble information pertinent to the purpose of travel. Maintain records of financial and admin actions. Maintain tracking, monitoring and reporting systems regarding allocations and expenditures, analysing expenditures and making proposals for corrective measures.
3.Organize meetings, events, and trainings. Coordinate all important admin arrangements for conducting workshops/seminars and trainings, as required. Coordinate all important admin arrangements for conducting workshops/seminars and trainings. This includes preparing budgets, recruitment and payments, coordinate travel arrangement and drafting relative correspondence.
4.Participate in the management and reporting activities to the donor. This includes, under the leadership and supervision of the project manager, to contribute to the preparation of the Project Annual Progress Reports, Evaluability Assessment and Mid-Term Evaluation, in particular on the financial side.
5.Prepare own initiative correspondence and reports, as required, on general admin or other related tasks. Prepare periodic statistics and reports. Provide clarification and explain variety of rules and admin procedures and acts as focal point of some project activities, involving liaison with others ILO’s units and ensure smooth functioning of the project admin and operation support.
6.Brief staff, experts and/or consultants on admin procedures. Respond to queries. Undertake research to provide elements of response to queries. Participate in internal meetings.
7.Draft and clear on own initiative admin correspondence relative to budgetary matters to verify data and answer queries. Review all incoming correspondence which requires action, make recommendations regarding the appropriate action to be taken, monitor deadlines for responses, follow up with project personnel and other organizational units on the submission of reports and correspondence.
8.Prepare background information, detailed cost estimates, and periodic and ad-hoc reports for use in programme and budget preparations. Participate in budget analysis and projections. In close collaboration with other admin and operation support staff, through the provision of management and admin support to the project, coordinate processing of entitlements, issuance of contracts and maintenance of records and files.
9.Carry out all operations required for expenditures, ensuring the most rational use of the funds. This includes making calculations, requesting funds, checking supporting documents and making payments. Reviews complex cases making recommendations on improving working procedures in the project. Request information on the financial reports of project implementing partners, ensuring compliance with ILO rules. This includes verifying and processing claims for payment, and check payment vouchers, prices and claims invoices.
10.Monitor accounts regarding allocations and expenditures and make adjustments to optimize utilization of the funds. Draft and clear admin correspondence relative to budgetary matters to verify data, answer queries and obtain information.
11.Participate in the publication of the project. This includes coordinate the dissemination of publication including the preparation of promotional material, social media cards and lists of contacts for the dissemination.
12.Perform other relevant duties as assigned.
Required qualifications
Education
Completion of secondary school education supplemented by a formal training in accounting, finance and/or Administration from a recognized commercial school or equivalent.
Experience
At least six years of progressively responsible administrative and finance work with supervisory experience.
Languages
Excellent knowledge of English and good working knowledge of Arabic.
Competencies
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires
- Demonstrated extensive knowledge in appropriate software such as accounting software, MS (Microsoft Word, PowerPoint, Excel, and Adobe Reader) and ability to use other software packages required by the Office.
- Knowledge and understanding of a complex body of administrative rules, guidelines, and procedures.
- Ability to communicate effectively in English and Arabic both orally and in writing.
- Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
- Good analytical skills. Ability to reason and make sound judgements.
- Ability to maintain financial records and prepare clerical accounting reports and statements.
- Demonstrate high standards of ethical conduct including confidentiality, accuracy, and attention to details.
- Ability to evaluate correspondence and inquiries for best course of action. ebeB7E6 BTn6yA
- Ability to respond to work related inquiries in an appropriate manner.
- Ability to obtain services from other work units inside or outside the office for completion of tasks.
- Ability to work on own initiative as well as a member of the team by demonstrating high level of collegiality and cooperation.
- Ability to deal with people with tact and diplomacy.
- Efficient organisational skills.
- Ability to work in a multicultural environment and to demonstrate gender-sensitive and non- discriminatory and inclusive behaviour and attitudes.
- Ability to respond to requests and to deal with visitors with tact and diplomacy.
- Ability to lead a team and manage a heavy workload under time pressure.
We at the ILO are committed to fostering a diverse and inclusive workplace. We strongly encourage applications from all qualified individuals, regardless of race, gender, religion, or disability, and are dedicated to promoting disability inclusion across all our practices and policies.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Disclaimer:
- The contract and its continuity is subject to the availibility of funds.
- Only those candidates that are short-listed for assessment will be contacted
- Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
- The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
- Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position
More Information
- Job City Cairo, Egypt
