Finance Officer – Budgets & Planning 8 views0 applications


CIFOR-ICRAF is looking for:

Finance Officer – Budgets & Planning – Kenya

Overview

The Finance Officer provides financial services ensuring high quality, accuracy, and consistency of financial reports in accordance with CIFOR-ICRAF internal financial as well as donor guidelines. Review pre-award proposal budgets and ensure full cost recovery methodology is followed to cover CIFOR-ICRAF non-research expenses and specific research unit’s costs. Support the annual CIFOR-ICRAF’s annual Program of Work and Budget process in compliance with current policies and procedures. Implement financial processes, methodologies, procedures in OCS related to budgeting, forecast, analysis of variances and financial reporting at the institutional level. To ensure that CIFOR-ICRAF policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.

Summary of responsibilities

Pre-Award proposal development

  • Develop proposal budgets and budget narratives in collaboration with Resource Mobilization Team and the Research Teams.
  • Review and advise on the project proposal/budget preparation regarding compliance issuesfor all prospective sources of funding.
  • Ensure an accurate full cost recovery methodology to cover CIFOR_ICRAF non-research expenses and specific research units’ costs.
  • Maintain a comprehensive understanding of relevant donor policies, regulations, and procedures.
  • To ensure the organization’s policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.

Centre Funds Monitoring and Annual Budgeting

  • Monitoring of the Center funds budgets and expenditures; and work closely with PI in updating the projection of center funds.
  • Prepare financial updates and analysis of center funds and share the report with PI.
  • Support Finance Manager in preparation of center funds’ performance report and follow up any correction action that are required from the respective units.
  • Monitor the workflow status of budget input in the system and follow up to the respective units.
  • Liaise with System Development Team to solve any technical issue in the budget system
  • Monitor the status of high probability proposals in collaboration with Resource Mobilization and Research Team.
  • Ensure the CIFOR-ICRAF Rolling budget is up to date.
  • Provide ad hoc report and gather information from the system to support the analysis on the center funds and annual budget.

Management and Other Stakeholders Reporting

  • Support Finance Manager in preparation of performance reports and analysis including funding status and CIFOR-ICRAF burn rate consequently indicating indirect cost recovery.
  • Monitor the burn rate status under unit / region that are assigned, provide the analysis, and report to the Senior Finance Officer
  • Collaborate with the Grants Accounting Team in providing necessary reports and in analyzing of grants burn rates and indirect cost recovery status.
  • Contribute to the discussions with relevant stakeholders on planning and monitoring of interventions to keep the various teams and projects on budget
  • Support Finance Manager in the preparation of all reports (including ad hoc reports), information and data required or requested by ILMG and the Board of Trustees.
  • Initiate and participate in the development and implementation of reporting platforms and templates within OCS and other platforms for the different stakeholders.

Internal Controls

  • Implement internal control systems that ensure CIFOR_ICRAF attains its objectives, produce accurate and reliable data for decision making.

Requirements

Minimum Academic and Professional Qualifications

  • University education in accounting with more than 5 years of relevant experience
  • Experience in financial and accounting services
  • Experience in budgeting and project management
  • Fluent in written and spoken English
  • Familiar with donor reporting
  • Strong computer skills in word processing, databases and other relevant office applications.

Skills and competencies

  • Fluent in written and spoken English.
  • Strong analytical skills.
  • Competent in personal organization and priority setting, with the ability to work efficiently under time pressure and manage multiple priorities.
  • Has initiative, can work independently and is an effective team player.
  • Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment.
  • Experience working with a wide and diverse network of groups and individuals.
  • Ability to work with minimum supervision.

Terms and conditions

  • This is a Locally Recruited Position (LRS). CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
  • The initial appointment will be for two (2) years, with a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
  • The duty station will be in Nairobi, Kenya CIFOR-ICRAF Offices.
 

  • The application deadline is 15 November 2024.
  • CV and Cover Letter should be in PDF and Labelled with the applicants First and Second Names.
  • We will acknowledge all applications but will only contact short-listed candidates.

CIFOR-ICRAF is an equal opportunity employer. Staff diversity contributes to excellence.

More Information

  • Job City Nairobi
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The World Agroforestry Centre (a brand name used by the International Centre for Research in Agroforestry, ICRAF), is an international institute headquartered in Nairobi, Kenya, and founded in 1978 as "International Council for Research in Agroforestry". The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves. It is one of 15 agricultural research centres which makes up the global network known as the CGIAR. The Centre conducts research in agroforestry, in partnership with national agricultural research systems with a view to developing more sustainable and productive land use. The focus of its research is countries/regions in the developing world, particular in the tropics of Central and South America, Southeast Asia, South Asia, West Africa, Eastern Africa and parts of central Africa. In 2002 the Centre acquired the World Agroforestry Centre brand name, although International Centre for Research in Agroforestry remains its legal name and it continues to use the acronym ICRAF.

The World Agroforestry Centre’s research is organized around six science domains. These span trees to farms, landscapes and global issues. • Domestication, utilization and conservation of superior agroforestry germplasm. • Maximizing on-farm productivity of trees and agroforestry systems. • Improving tree product marketing and extension for smallholders. • Reducing land health risks and targeting agroforestry interventions to enhance land productivity and food availability. • Improving the ability of farmers, ecosystems, and governments to cope with climate change. • Developing policies and incentives for multi-functional landscapes with trees that provide environmental services. Underpinning all our research is a strong commitment to improving science quality, accelerating impact, enhancing partnerships and increasing operational efficiency. By focusing on these areas, the Centre will be better positioned to tackle the challenges of poverty, food security and environmental degradation.We work in five regions across sub-Saharan Africa (southern, west and central, and eastern) Asia (south, east and southeast), and Latin America. All of these regions share the interconnected problems of poverty, hunger and environmental degradation to varying degrees and offer opportunities for agroforestry interventions. However, large differences exist in the challenges and opportunities for agricultural development among the regions, as well as in the differing roles that agroforestry can play to meet them.The Board of Trustees oversees the work of the World Agroforestry Centre. Members of the Board ensure that the Centre has a clear approach to achieving its mission and that an appropriate management structure and control systems are in place.The World Agroforestry Centre Senior Leadership Team is responsible for implementing the Centre’s 2013-2022 Strategy and day-to-day operations of the Centre.Senior scientists at the World Agroforestry Centre come from an array of disciplines including forestry, agriculture, economics, soil science and social science. Their high-level skills and expertise ensure that the Centre has the capacity to conduct quality research on the diverse roles of trees in agricultural landscapes, and to use this research to advance policies and practices that benefit the poor and the environment.

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0 USD Nairobi CF 3201 Abc road Fixed Term , 40 hours per week World Agroforestry Centre

CIFOR-ICRAF is looking for:

Finance Officer - Budgets & Planning - Kenya

Overview

The Finance Officer provides financial services ensuring high quality, accuracy, and consistency of financial reports in accordance with CIFOR-ICRAF internal financial as well as donor guidelines. Review pre-award proposal budgets and ensure full cost recovery methodology is followed to cover CIFOR-ICRAF non-research expenses and specific research unit’s costs. Support the annual CIFOR-ICRAF’s annual Program of Work and Budget process in compliance with current policies and procedures. Implement financial processes, methodologies, procedures in OCS related to budgeting, forecast, analysis of variances and financial reporting at the institutional level. To ensure that CIFOR-ICRAF policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.

Summary of responsibilities

Pre-Award proposal development

  • Develop proposal budgets and budget narratives in collaboration with Resource Mobilization Team and the Research Teams.
  • Review and advise on the project proposal/budget preparation regarding compliance issuesfor all prospective sources of funding.
  • Ensure an accurate full cost recovery methodology to cover CIFOR_ICRAF non-research expenses and specific research units’ costs.
  • Maintain a comprehensive understanding of relevant donor policies, regulations, and procedures.
  • To ensure the organization’s policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.

Centre Funds Monitoring and Annual Budgeting

  • Monitoring of the Center funds budgets and expenditures; and work closely with PI in updating the projection of center funds.
  • Prepare financial updates and analysis of center funds and share the report with PI.
  • Support Finance Manager in preparation of center funds’ performance report and follow up any correction action that are required from the respective units.
  • Monitor the workflow status of budget input in the system and follow up to the respective units.
  • Liaise with System Development Team to solve any technical issue in the budget system
  • Monitor the status of high probability proposals in collaboration with Resource Mobilization and Research Team.
  • Ensure the CIFOR-ICRAF Rolling budget is up to date.
  • Provide ad hoc report and gather information from the system to support the analysis on the center funds and annual budget.

Management and Other Stakeholders Reporting

  • Support Finance Manager in preparation of performance reports and analysis including funding status and CIFOR-ICRAF burn rate consequently indicating indirect cost recovery.
  • Monitor the burn rate status under unit / region that are assigned, provide the analysis, and report to the Senior Finance Officer
  • Collaborate with the Grants Accounting Team in providing necessary reports and in analyzing of grants burn rates and indirect cost recovery status.
  • Contribute to the discussions with relevant stakeholders on planning and monitoring of interventions to keep the various teams and projects on budget
  • Support Finance Manager in the preparation of all reports (including ad hoc reports), information and data required or requested by ILMG and the Board of Trustees.
  • Initiate and participate in the development and implementation of reporting platforms and templates within OCS and other platforms for the different stakeholders.

Internal Controls

  • Implement internal control systems that ensure CIFOR_ICRAF attains its objectives, produce accurate and reliable data for decision making.

Requirements

Minimum Academic and Professional Qualifications

  • University education in accounting with more than 5 years of relevant experience
  • Experience in financial and accounting services
  • Experience in budgeting and project management
  • Fluent in written and spoken English
  • Familiar with donor reporting
  • Strong computer skills in word processing, databases and other relevant office applications.

Skills and competencies

  • Fluent in written and spoken English.
  • Strong analytical skills.
  • Competent in personal organization and priority setting, with the ability to work efficiently under time pressure and manage multiple priorities.
  • Has initiative, can work independently and is an effective team player.
  • Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment.
  • Experience working with a wide and diverse network of groups and individuals.
  • Ability to work with minimum supervision.

Terms and conditions

  • This is a Locally Recruited Position (LRS). CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
  • The initial appointment will be for two (2) years, with a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
  • The duty station will be in Nairobi, Kenya CIFOR-ICRAF Offices.
 
  • The application deadline is 15 November 2024.
  • CV and Cover Letter should be in PDF and Labelled with the applicants First and Second Names.
  • We will acknowledge all applications but will only contact short-listed candidates.
CIFOR-ICRAF is an equal opportunity employer. Staff diversity contributes to excellence.

2024-11-16

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