ISLAMIC RELIEF KENYA
Kirichwa Road, Next to Kirichwa Heights Apartment
P. O Box 417 – 00202, KNH, Nairobi
Tel: 0727531220
Website: www.islamic-relief.com
Position
Finance Officer
Job Type
Full Time
Reporting To:
Finance Manager
Qualification
- A Bachelor’s in accounting and finance (finance option) or related field and having Professional accountancy certification (ACCA/CPA) is an advantage.
- At least 3-year experience in Finance management in NGO set-up.
- Proven skills and knowledge in accounting systems and effective IT Skills (Word & Excel) and Experience in using one or more accounting ERP software package.
Location
100% Mandera Office
Job Field
Finance
Posting Date
12th November 2024
BACKGROUND
Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities. Islamic Relief Kenya (IRK) commenced operations in Kenya in 1993, initially running Orphan Sponsorship Programme in Mandera County implemented through a local partner organization. It opened its full-fledged country office in Nairobi in 2004 and first field office In Mandera in 2006 at the height of drought in the Horn of Africa. Since then, IRK’s operations have expanded to other counties to provide humanitarian and development assistance to the most vulnerable and marginalized communities in Kenya. In 2010 and 2011 Islamic Relief extended their operations to Wajir and Garissa respectively, in 2017 and 2018, Kilifi and Marsabit offices were established and in 2020, Islamic Relief extended its humanitarian operations to Tana-River County. IR works with the needy and vulnerable regardless of race, religion or gender and currently implement our work within the following themes: Women& youth empowerment, Inclusive education, emergency programmes, Livelihood/resilience projects, Protection as well as Peace building.
IRK is currently focusing on three major themes: Sustainable Community Empowerment, Food security and livelihoods, Disaster Risk reduction (DRR); and Inclusive and protection.
Islamic Relief Kenya is in pursuit to support and strengthen its operations, seeks to employ motivated, hardworking, and pro-active individual to fill in the following position.
Overall Responsibilities
Responsible for maintaining of Donors Budget file along with proposal, accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as office management duties.
KEY ROLES/RESPONSIBILITIES
Maintain accurate effective financial controls on all transactions incurred as part of project implementation and other related costs.
Ensure all accounting records and supporting documentation for all financial transactions is maintained in a systematic order and in safe and secure condition.
Payments.
• Ensure that the payment function is smooth running and suppliers are paid on time.
• The vouchers that the Finance Assistant is processing, is up to the standard and as per IR Standards.
Bank
• Ensure that bank reconciliation is up to date and also check any long outstanding cheques and take action to resolve and manage it.
• Ensure that bank opening is properly documented, and signatories are updated and with proper approval from HQ.
Control Accounts
• Ensure the staffs advances are adjust on time and in case of not adjustment in reasonable 15 days, final warn the staff and even deduct the advance from staff salary.
Reporting
• Ensure that weekly updates are sent to Finance Manager by each Friday.
• Ensure that monthly reports are sent to Finance Manager by 5th of following month.
• Ensure that BVA review meetings are held with the area manager and budget holders by 105h of each month.
Tax and other legal payments
• Ensure that IRK is following all the legality on payments for staff and suppliers.
Policies and Procedures
• Ensure that IRK is following all the policies and procedures.
• If some policy is missing, take step to make and implement the new policy.
• Manage the cross charge for combine expenses to different projects.
Fund Request:
• Ensure that Area Office sends fund request to the Nairobi before 30th of each month.
• Ensure that money receivable and payable are managed on time.
• Ensure that the recording and bookkeeping are good.
• All the vouchers are entered into the system on time and correctly.
Filling
• Ensure that all necessary documents are appropriately filled.
Data entry-Supervisory role on Finance Assistant
• Responsible for data entry to the AX.
• Ensure all transactions are adequately supported prior to payment/posting.
• Ensure that all necessary documents are appropriately filled.
• Ensure that all vouchers are well approved before payments/posting.
Keeping safe custody of files — Supervisory role on Finance Assistant
• Maintain and keep the vouchers in safe custody, maintain file for reconciliation related to the field office.
• Ensure that vouchers are sent to Nairobi by 10th of the following month.
Donor and project files– Supervisory role on Finance Assistant
• Maintaining all the donors’ files (each new file for each new project)
Training and Capacity building of the staff
• Ensure the finance staff are properly trained and they are building their capacity during on job training.
.
General understanding
• The staff is expected that he/she will also follow any other duty that his/her supervisor will assign to him/her.
• The Finance Manager has full authority to change any or all the responsibility for the staff and authority to change the designation of the staff.
• Perform any other duties as requested by his/her line manager.
Qualifications/Experience/Skills:
• Bachelor’s degree in Accounting, Finance or related fields with at least 3 years relevant experience preferable in NGO environment, NGO environment
• Having Professional accountancy certification (ACCA/CPA) is an advantage
• Proven experience in financial management preferably in development organizations, NGO environment
• Proven experience in analysing and interpreting financial data and information for decision making
• Experience in using one or more accounting ERP software package
• Knowledge of international donor reporting requirements is desirable
• Excellent IT skills, especially Excel and other MS Office applications
• Strategic thinker – proven ability to translate strategic plans into action
• Decisive with excellent judgment
• Good interpersonal, as well as verbal and written communication skills in English and Local language
• Able to plan, prioritize and organize self and others
• Demonstrated ability to lead a team
• Sympathy with the aims and objectives of IRK
Personal requirements
• Ability to cope with stress and live in an environment with very basic living condition.
• Very strong interpersonal skills: strong communication and diplomatic skills
• Flexibility to respond to changing nature of humanitarian context and operational difficulties
• Excellent analytical skills, observation, and analysis capacity
• Ability to plan and output oriented (pro-active)
• Ability to adhere to deadlines and respect line management.
• Readiness to commit and adhere to the values, mission, and vision of IR Kenya
Note: Please note that this recruitment, shortlisting will be done on a rolling basis.
Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to [email protected] by Friday, 22nd November 2024 COB.
Qualified female candidates are highly encouraged to apply.
Please note that, this recruitment shortlisting will be done on a rolling basis.
Applicants should be sympathetic to the values of Islamic Relief:
(Sincerity, Excellence, Compassion, Social Justice, and Custodianship)
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training.
Note: Islamic Relief is an equal opportunities employer.
