Request for Proposals (RfP)
Recruitment of Consultant for the development of a financing mechanism for an Indigenous Peoples and Local Community (IPLC) Ocean trust fund under the Great
Blue Wall Initiative
Coastal and Ocean Resilience, IUCN Kenya Country Office. RfP Reference:
Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.
REQUIREMENTS
- A detailed description of the services and/or goods to be provided can be found in Attachment 1.
CONTACT DETAILS
- During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your proposal.
PROCUREMENT TIMETABLE
- This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will contact you.
DATE – ACTIVITY
12th November 2024 – Publication of the Request for Proposals
18th November 2024 – Deadline for confirmation of intention to bid
20th November 2024 – Deadline for submission of questions
22nd November 2024 – Planned publication of responses to questions
4th December 2024 – Deadline for submission of proposals to IUCN (“Submission Deadline”)
5th December 2024 – Clarification of proposals
6th December 2024 – Interviews / site visits/ presentations
9th December 2024 – Planned date for contract award
6th January 2025 – Expected contract start date
Please email the IUCN contact to confirm whether or not you are intending to submit a proposal by the deadline stated above.
4. COMPLETING AND SUBMITTING A PROPOSAL
4.1. Your Proposal must consist of the following three documents:
- Signed Declaration of Undertaking (see Attachment 2)
- Technical Proposal (see Section 4.4 below)
- Financial Proposal (see Section 4.5 below) Proposals must be prepared in English.
4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the proposal, or your own surname if you are bidding as a self-employed consultant. Your proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.
IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.
4.3. Eligibility
[not applicable]
4.4 Technical Proposal
The technical proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).
Proposals in any other format will significantly increase the time it takes to evaluate, and such
Proposals may therefore be rejected at IUCN’s discretion.
Where CVs are requested, these must be of the individuals who will actually carry out the work
specified. The individuals you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate technical proposals with regards to each of the following criteria and their relative importance:
Criteria Description; Information to provide – Relative weight
- Experience in developing and implementing financing mechanisms for environmental trust funds. – 20
- Evidence on developed Finance mechanism and proof of evidence
- Expertise in ocean conservation and a deep understanding of IPLC rights and governance structures. – 20
- Evidence on governance and marine science work and proof of evidence
- Strong grasp of fundraising strategies, impact investing principles, and donor engagement best practices. – 20
- Evidence on fundraising activities and proof of evidence
- Excellent written and verbal communication skills with the ability to present complex information in a clear and compelling manner – 20
- Evidence on communication experiences and proof of evidence
- Experience working in Africa, particularly East Africa. – 20
- Evidence on activities and work in Africa and proof of evidence
TOTAL 100%
4.5. Financial Proposal
4.51. The financial proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.
4.5.2. Prices include all costs
Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your financial offer.
4.5.3. Applicable Goods and Services Taxes
Proposal rates and prices shall be exclusive of Value Added Tax.
4.5.4. Currency of proposed rates and prices
All rates and prices submitted by Proposers shall be in [Kenyan shillings].
4.5.5. Breakdown of rates and prices
For information only, the price needs to be broken down as follows:
Description – Quantity – Unit Price – Total Price
1 Assigned of a comprehensive report outlining the proposed – 1 – As per IUCN policy – As per IUCN policy
financing mechanism for the IPLC Ocean Trust Fund(3rd February
2025)
2 Assigned of a clear and concisepresentation summarizing the – 1 – As per IUCN policy – As per IUCN policy
key findings and recommendations outlined in the report (21st
February 2025)
TOTAL
4.6 Additional information not requested by IUCN should not be included in your Proposal and will not be taken into account in the evaluation.
4.7 Your proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.
4.8 Withdrawals and Changes
You may freely withdraw or change your proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.
- EVALUATION OF PROPOSALS
5.1 Completeness
IUCN will firstly check your proposal for completeness. Incomplete proposals will not be considered further.
5.2 Technical Evaluation
5.2.1 Scoring Method
Your proposal will be assigned a score from 0 to 10 for each of the technical evaluation
criteria, such that ‘0’ is low and ‘10’ is high.
5.2.2 Minimum Quality Thresholds
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
5.2.3 Technical Score
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your proposal’s overall technical score.
5.3. Financial Evaluation and Financial Scores
The financial evaluation will be based upon the full total price you submit. Your financial proposal will receive a score calculated by dividing the lowest financial proposal that has passed the minimum quality thresholds (see Section 5.2.2) by the total price of your financial proposal.
Thus, for example, if your financial proposal is for a total of CHF 100 and the lowest financial proposal is CHF 80, you will receive a financial score of 80/100 = 80%
5.4. Total Score
Your proposal’s total score will be calculated as the weighted sum of your technical score and
your financial score.
The relative weights will be:
Technical: 70%
Financial: 30%
Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose proposal achieves the highest total score.
6. EXPLANATION OF PROCUREMENT PROCEDURE
6.1. IUCN is using the Invitation Procedure for this procurement. This means that only invited bidders may submit a proposal. IUCN typically invites from four to six bidders to submit a proposal.
6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.
6.3. All proposals must be received by the submission deadline in Section 3.1 above. Late proposals will not be considered. All proposals received by the submission deadline will be evaluated by a team of two or more evaluators in accordance with the evaluation criteria stated in in this RfP. No other criteria will be used to evaluate proposals. The contract will be awarded to the bidder whose proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.
6.4. IUCN will contact the bidder with the highest-scoring proposal to finalize the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of proposals takes.
7. CONDITIONS FOR PARTICIPATION IN THIS PROCUREMENT
7.1. To participate in this procurement, you are required to submit a proposal, which fully complies with the instructions in this RfP and the Attachments.
7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant proposal.
7.1.2. Any incomplete or incorrectly completed proposal submission may be deemed non- compliant, and as a result you may be unable to proceed further in the procurement process.
7.1.3. IUCN will query any obvious clerical errors in your proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.
7.2. In order to participate in this procurement, you must meet the following conditions:
- Free of conflicts of interest
- Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)
- In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
- Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
- Not bankrupt or being wound up
- Never been guilty of an offence concerning your professional conduct
- Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2)
7.4. If you are participating in this procurement as a member of a joint venture, or are using sub- contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your proposal which parts of the goods/services are provided by each partner or sub-contractor.
7.5. Each bidder shall submit only one proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the proposals with the bidder’s participation to be disqualified.
7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:
- It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
- Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.
- Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.
8. CONFIDENTIALITY AND DATA PROTECTION
8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your proposal in its entirety for 10 years after the end of the resulting contract and make this available to internal and external auditors and donors as and when requested.
8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your proposal. Where you include personal data of your employees (e.g. CVs) in your proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your proposal.
9. COMPLAINTS PROCEDURE
If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact [email protected]. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).
10. CONTRACT
The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect requirements from the donor funding this particular procurement.
11. ABOUT IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
11. FREQUENTLY ASKED QUESTIONS
Question: Are you okay with me sharing your request with my trusted partners before matching you with agencies and consultants?
Feedback: Please note that the available positions are intended for individual consultants to support the ReSea project in Kilifi and the Great Blue Wall initiative, so we recommend that interested parties review the criteria and apply individually for a more streamlined selection process. If you have any further questions or need additional information, feel free to reach out*.*
Question: Interested in submitting a proposal for this call, kindly could you send attachments 2 and 3 as stated in the call. I only have pages 1 to 11 which only includes attachment 1.
Feedback: Once the individual gets to Tenders page https://iucn.org/procurement/currently- running-tenders they can access the attachments which are at the top of the page
12. ATTACHMENTS
Attachment 1 Specification of Requirements / Terms of Reference
Attachment 2 Declaration of Undertaking (select 2a for companies or 2b for self-employed as applicable to you)
Attachment 3 Contract Template
Terms of Reference
Title: Consultant for the development of a financing mechanism for an Indigenous Peoples and Local Community (IPLC) Ocean trust fund under the Great Blue Wall Initiative
Objective
The primary objective of this consultancy is to develop a comprehensive financing mechanism to ensure the long-term sustainability of the IPLC Ocean Trust Fund.
Background
Project Reference: BNA
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
About the Project
IPLCs are the primary stewards of many of the world’s most biodiverse and ecologically critical regions. They play a vital role in conservation, sustainable resource management, and cultural preservation. However, despite their significant contributions, IPLCs often face barriers in accessing direct funding to support their initiatives and secure their rights to manage and protect their natural resources.
To address these challenges and empower IPLCs to have greater control over their financial resources, we aim to design a dedicated trust fund that ensures direct, reliable access to funding. This trust fund will be structured to prioritize the needs of IPLCs, streamline access to resources, and foster community-led solutions.
The Great Blue Wall (GBW) initiative is a bold regional movement to create a connected network of regenerative seascapes along the Western Indian Ocean (WIO). Its vision is to build a regenerative and resilient blue economy, empowering local communities and indigenous peoples to become stewards of the blue natural capital they directly depend on for their lives and livelihoods. To empower IPLC participation, a dedicated IPLC Ocean Trust Fund is being established to provide financial resources for their crucial role in ocean protection. This consultancy seeks a highly qualified professional to design a robust and sustainable financing mechanism for the Trust Fund.
Description of the Assignment
- Comprehensive Review: Conduct a meticulous review of existing financing mechanisms supporting ocean conservation initiatives, with a particular focus on those empowering IPLCs. This review should identify best practices, valuable lessons learned, and potential challenges that may arise.
- Financing Options Development: Based on the comprehensive review, develop a range of viable and innovative financing options for the IPLC Ocean Trust Fund. This includes:
- Identifying potential funding sources such as philanthropic foundations, government grants, impact investment instruments (e.g., blue bonds), and private sector contributions.
- Establishing clear and transparent criteria for allocating funds to IPLCs, ensuring equitable access and supporting a diverse range of IPLC-led ocean conservation initiatives.
- Designing a transparent and accountable governance structure for the Trust Fund that guarantees meaningful IPLC participation in decision-making processes.
- Fundraising strategy formulation: Formulate a comprehensive fundraising strategy for the IPLC Ocean Trust Fund, encompassing:
- Identifying target donors and investors with a strong interest in supporting IPLC-led ocean conservation efforts.
- Developing compelling communication materials that effectively promote the Trust Fund, its measurable impact, and the positive environmental and social outcomes it delivers.
- Creating a strategic outreach and engagement plan to cultivate relationships with potential funders.
- Monitoring and evaluation framework development: Develop a robust framework for monitoring and evaluating the effectiveness of the IPLC Ocean Trust Fund. This framework should track the utilization of funds, measure the tangible impact of IPLC-led initiatives on ocean conservation, and ensure accountability to donors.
- Sustainability plan creation: Develop a well-defined plan to ensure the long-term sustainability of the IPLC Ocean Trust Fund. This plan should explore options for diversifying funding sources, fostering IPLC capacity for effective financial management, and promoting long-term financial resilience.
Duration of the Assignment
45 days: From 6th January to 28th February 2025
Activities, Timeline
Objectives – Timeline
Comprehensive Review: 6 January 2025–17th January 2025
FinancingOptions Development:
Fundraisingstrategy formulation:
Monitoringand evaluation framework development 20th January – 3rd February 2025
Sustainability plan creation
Presentation of the result outputs to the 24-28 February 2024
Regenerative OceanWeek
Deliverables and Activities
The consultant will provide the following deliverables and carry out the following activities:
Deliverable/Activity; Description – Deadline
1. Deliverable 1 – 3rd February 2025
A comprehensive report outlining the proposed financing mechanism for the IPLC Ocean TrustFund, including:
- A detailed review of existing financing mechanisms.
- A thorough analysis of financing options, encompassing potential funding sources, allocation criteria, and the proposed governance structure.
- A comprehensive fundraising strategy.
- A robust monitoring and evaluation framework.
- A well-defined sustainability plan.
2. Deliverable 2 – 21st February 2025
A clear and concise presentation summarizing the key findings and recommendations outlined in the report.
Payment Schedule
The Timetable below summarizes the chronological order of deliverables and indicates milestones at which IUCN will pay the Consultant.
Deliverable – Milestone payment
Deliverable 1 and 2: Submission of A comprehensive report outlining the proposed financing mechanism for the IPLC
Ocean Trust Fund (3rdFebruary 2025) – 40%
Deliverable 3: Submission of A clear and concise
presentation summarizing the key findings and recommendations outlined in the report (21st February 2025) – 60%
Skills and Experience
The ideal candidate for this consultancy possesses the following qualifications:
- Proven experience in developing and implementing financing mechanism for environmental trust funds.
- Demonstrated expertise in ocean conservation and a deep understanding of IPLC rights and governance structures.
- Strong grasp of fundraising strategies, impact investing principles, and donor engagement best practices.
- Excellent written and verbal communication skills with the ability to present complex information in a clear and compelling manner.
- Prior experience working in Africa, particularly East Africa, is highly desirable.
Supervision and coordination
The consultant will report to and work under the supervision of the Regional Coastal and Ocean Governance Manager.
Step 1: Acquire Tender Documents
Obtain the relevant tender documents.
Step 2: Review Requirements
Thoroughly read the tender specifications, terms, and conditions.
Step 3: Prepare Proposal
Prepare your proposal as guided, ensuring all the required information is included.
Step 4: Submission
Submit your completed proposal by4th, December,2024 via the email [email protected]
Important Dates
- Submission Deadline: 4th, December,2024
Contact Information
For questions, please contact:
Jolly Chemutai
[email protected]
