Posting Title: INTERN – ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN – ADMINISTRATION
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 20 September 2018-4 October 2018
Job Opening number: 18-ADM-UNEP-104067-J-NAIROBI (O)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Governance Affairs office engages with and guides all relevant stakeholders ranging from Member States, Major Groups and Stakeholders as well as the Private Sector. The intern will be located in the Civil Society Unit of the Governance Affairs Office within UN Environment, Nairobi.
- The Civil Society Unit, engages on civil society matters and ensures effective participation of Major Groups and Stakeholders in the work of UN Environment at all levels. Civil society is a crucial partner to UN Environment, who provides long-term, broad-based and essential support for UN Environment’s mission and mandate.
This internship is for 3 to 6 months.
The Internship is UNPAID and full-time.
Interns work five days per week (35-40 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Work Areas: (a) Logistics, communication and administration towards the March 2019 Environment Assembly’s preparation;
(b) Accreditation of civil society organizations, database management, website management, client servicing, managing the registration portals for participants to meetings;
(c) Promote and strengthen civil society engagement at regional and global level towards the 2019 UN Environment Assembly with a focus on supporting regional consultative meetings, preparatory conferences and workshops, assist in the preparation of background documents and meeting reports;
(d) Support towards meeting planning and organization, as well as all relevant communication aspects in relation to the upcoming meetings and conferences on the way to the Assembly, such as website updates, social media support, reports and other communication material;
(e) Assist with logistics, communication, registration and reporting before and during the 2019 Assembly to facilitate the participation and activities of civil society;
(f) Assist with website management, updates of website content and their uploads, design and structure of main website, social media outreach and other IT matters if applicable.
(g) Perform other duties as assigned.
Competencies
Competencies: Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed.
- Teamwork:
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation:
- Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Meets timeline for delivery of products or services to clients.
- Planning and Organizing:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Uses time efficiently
Education
Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent); c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation. Be computer literate in standard software applications. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. Computer literacy: Have basic knowledge in website management and design.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages (Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat), is desirable
Assessment
Potential candidates will be contacted by Hiring Managers directly for further consideration and interviews.
Special Notice
Your application for this internship must include: 1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
- Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),
- List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
- A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Telephone or interviews via skype will be scheduled for shortlisted candidates. Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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