21527 Resources Management Officer (P) 3 views0 applications

Under the direct supervision of the Head of Resources Management(HoRM) and in close coordination with the Senior Sub-Regional Resources Management Officer (SRRMO) in the Regional Office (RO) for East , South and Horn of Africa (ESHA) the Department of Financial and Administrative Management (DFAM) at Headquarters (HQ) and the Global Shared Services Centre (GSSC) in Manila, the Resources Management Officer (RMO) will be responsible and accountable for supporting, monitoring and coordinating the budgetary, financial, Human Resources and other administrative functions of the IOM Pemba Sub-Office(s) and providing support in these areas to staff.

Responsibilities and Accountabilities

1. Support the monitoring and overseeing the financial management for all activities in the Country Office including the review of financial expenditure and accountability.
2. Facilitate the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
3. Prepare relevant financial reviews of projects by overseeing the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
4. Assist with the annual budget preparation for the Country Office and the sub office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures. Support the preparation of budgets for new projects and programmes.
5. Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud of the sub office.
6. Review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
7. Draft project and donor financial reports in accordance with IOM regulations and established procedures.
8. Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
9. Assist in supporting to manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the sub Office. Ensuring Correct Human Resources (HR) policies, rules and regulations are applied and make recommendations for resolving difficult or sensitive cases in consultation with the COM / HoSO/HoRM and RRMO.
10. Support in oversight of the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
11. Participate in sub office related UN meetings such as the sub office UN Operations Management Team (OMT) or ONE UN working groups, when required.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as a Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in all areas of financial administration, including financial management, accounting, and budgeting;
• Experience in human resources, procurement, and logistics;
• Experience using an Enterprise Resource Planning system,
• Experience in emergency operations is an advantage; and,
• Experience in monitoring and evaluation and/or audit is an advantage.

Skills

• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare a clear and concise report;
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage; and,
• Knowledge of WAVE(Oracle-based enterprise resource planning system) highly desirable.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of Portuguese and another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency in language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

How to apply

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on the IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security, as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland, on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority, and any forms of discrimination. IOM is committed to promoting the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates, link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.