Farm Africa, founded in 1985, is an international non-governmental organization working in Ethiopia since 1988. We drive agricultural and environmental change to improve lives. Our strategy has three pillars: agricultural expertise, management and preservation of ecosystems, and the power of business to drive prosperity. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. Farm Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects
BACKGROUND
Farm Africa is implementing a large number of projects/programmes in the areas of agriculture (crop and livestock), natural resources management and market engagement across Ethiopia. We are increasingly designing and implementing complex and integrated multi-sector projects, some by ourselves and others in partnership with like-minded organizations in the form of consortium.
Currently, Farm Africa is implementing SIDA funded programme in partnership with SOS Sahel Ethiopia, International Water Management Institute (IWMI), Population, Health & Environment Ethiopia Consortium (PHE EC) and Sustainable Environment and Development Action (SEDA, MELCA and TechnoServe) in the Central Rift Valley (CRV) and Majang Forest Biosphere of Ethiopia. The programme is implemented in different woredas of Oromiya, SNNP and Gambella Regional States.
The G4F II programme will test and demonstrate interventions in an integrated multi-sectorial landscape approach, to show how improved management of the environment will provide multiple socio-economic and ecological benefits in a way this ensures resilient and sustainable development. As the project follows an integrated and multi-sectorial landscape approach it focuses on Community-based NRM, agriculture, food security/livelihood, market development; water resources management, irrigation and landscape management; Social, economic and environmental programmes, behaviour change and policy influencing as well as environmental conservation, improved agriculture, women’s empowerment, agricultural value chains and disaster risk management.
PURPOSE OF THE ROLE
The purpose of the Project Finance and Admin Officer is to ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangement, and communication and handle financial activities and logistics. The Project Finance and Administrative Officer will provide administrative, financial and logistical support to a range of large and smaller projects’ activities. The post holder will be responsible for the day-to-day general financial and administration of the organisation, assisting the Project Coordinator, Project Finance Manager and supporting the staff team.
KEY TASKS AND RESPONISBILITES
Key roles and responsibilities are:
Finance
- Verify pre and post financial transactions at field office level (for completeness, accuracy, availability of budget, ensuring compliances), and submit to Senior Project Finance Officer at CO
- Prepare cash books on time with quality, and submit to the Senior Project Finance Officer
- Prepare monthly bank reconciliation on time and with quality, and submit to the FM-CO.
- Liaising with banks for all finance matters
- Follow up on the timely settlement of staff advances by closely working with Senior Finance Officer-CO and report to the CO advances long overdue
- Support the PC/Team Leader at FO in preparing monthly cash forecast & transfer request ensuring accuracy & timeliness
- Review the detail of BMRs together with PC/Team Leader at FO, communicate any adjustments on a timely manner, ensure the availability of budget for any transaction ahead ;and advice the PC/Team Leader at FO on timely utilization of budgets
- Ensure all relevant staff members of field office are informed of donor requirements; and work closely with program and other support functions to ensure compliance
Administrative
- Responsible for facilitating & handling all procurements of field office
- Handle FO logistic service including movements of vehicles, project inputs and reports to the CO Logistic Manager
- Ensure the timely procurement and distribution of items at field office, keeping all relevant documentation complete and up to date & by closely working with the Technical Team at field office
- Liaison with CO-Procurement Manager & follow up all procurements of the project to be made at CO level or need to get approval from CO
- Support the PC/Team Leader at FO in preparing procurement plan regularly
- Implement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs
- Follow up, organize all leave and other HR related records and submit to the CO HRM
- Assist in staff recruitment and disciplinary issues
- Ensure a conducive staff working environment
- Manage the operations of the project compound by Liaising with the Leaser of office building
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
DURATION & HOURS: Three years with probation period of 45 days
Job Requirements
PERSONAL SPECIFICATIONS
Education, Qualifications & other knowledge
Essential
- BA or above in Accounting or related fields
- Knowledge of employment legislation in Ethiopia
- Good understanding and firm belief in gender equality and issues in rural communities
Desirable
- Training on financial application systems such as SUN, Peachtree
Experience
Essential
- At least four years relevant experience in Finance and Administration role with similar responsibilities in an NGO or private enterprise
- Experience of asset and inventory management
Desirable
- Previous INGO work experience in rural areas
Skills & Abilities
- Skills in budgeting and maintaining accounts
- Strong computer skills and experience working with accounting software
- Computer literacy, excellent record keeping and report writing
- Strong attention to detail and problem solving skills
- Strong communication and interpersonal skills
- Good team building skills and the ability to work in a multi partner approach
- Strong analytical, organisational and IT skills
- Ability to work independently and with minimum supervision, prioritize tasks and to take initiative
- Strong sense of integrity and personal commitment to the goals and values of Farm Africa
- Skills in working as part of a team
Desirable
- Skills in financial application systems
Our VALUES
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
EXPERT. Deep expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
GROUNDED. Positive change starts with Africa’s people, so our experts work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL. We take a long-term view so we can deliver lasting changes for farmers and their families.
BOLD. We model innovative new approaches and are not afraid to challenge strategies that are failing.
How to Apply
Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing [email protected] with the subject Project Finance and Admin Officer for CRV Project of G4FII by March 21, 2019.
Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted. Applications are especially welcomed from female applicants.
More Information
- Job City Ziway, Oromia
