ADMIN & ACCOUNTING ASSISTANT (national position) 441 views11 applications

He/she will join a regional project to support the fight against human trafficking in the Gulf of Guinea.

This 4 years project, funded by the EUTF and Expertise France (18M€), aims at strengthening the operational and strategic capacities of the relevant actors involved in the fight against human trafficking at the regional, national, and local level.

Based in Accra, the Assistant will join the project team composed of individuals based in Paris HQ, in the regional office in Abidjan and in the other countries covered by the project.

The project team in Ghana will be composed of a Project manager and the Admin & Accounting assistant.

DUTIES & RESPONSIBILITIES:

Under the supervision of the Regional Admin & Accounting Officer based in Abidjan, and in coordination with the Project Assistant in Paris HQ, the Admin & Accounting Assistant support the administrative, financial and logistical side of the activities held in Ghana.

Finance/accounting :

· Accounting work on a daily basis;

· Prepare necessary documents to initiate payments;

· Assist in supervising and giving advice as necessary to other staff to ensure their compliance with the required financial procedure;

· Control petty cash in the office.

Admin :

· Fill in, check and organize accounting and admin documents (bills, cash slips, invoices, financial supporting documents, receipts);

· Publish job offers and calls on local platforms;

· Carry administrative follow-up of experts/consultants/participants in Ghana (timesheets, perdiem, attendance sheets etc…).

· Carry administrative duties such as preparing meetings, typing notes, proofing documents, filing etc….

Logistics:

· Arrange the logistics surrounding events and activities held in Ghana (steering committees, seminars, missions, trainings, regional events…): accommodation, travel, booking, catering, invites…

· Support the organisation of activities/events in other countries if needed;

· Manage office supplies stock and place orders;

· Follow-up on use and maintenance needs of project vehicle (logbook, gas…);

· Support the Regional Admin Officer and other team members when necessary.

QUALIFICATIONS:

· 3 years MINIMUM of relevant work experience within humanitarian/development project;

· Bachelor degree in Accounting or project management;

· Previous experience with EU donor;

· Full professional English proficiency, French appreciated;

· Strong analytical skills (quantitative and qualitative information);

· Excellent skill in MS Word, Excel, and PowerPoint;

· Excellent interpersonal skills, with the ability to listen, communicate and present complex issues in simplified ways which is easily understood;

· Goal orientated with the ability to work under pressure, ability to prioritize and commitment to meet deadlines;

· Ability to work independently and with minimal supervision.

WE OFFER:

Contract length: one year, renewable based on results.

Type of contract: consultant

Start date: asap

Salary level: according to profile