The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at more than 6,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of EGPAF and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of more than 1,000—nine of 10 who work in the field—the EGPAF’s global mission is to implement prevention, care and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children and families worldwide.
Admin Assistant
Job description
Job Purpose
Under the supervision of the Program Manager, the Administrative Assistant will be responsible for providing professional administration and logistical support to the Project.
Key Responsibilities
Essential Duties and Responsibilities
- Work in close collaboration and cooperation with the other project staff to deliver on all the office administrative needs e.g. supplies
- Responsible for the day-to-day logistics of program trainings/workshops, management/tracking of the Field office program advances and monitoring/audit of sites/facilities suppliers and inventories.
- Front desk backstop in the absence of the receptionist
- Responsible for office hygiene – thorough cleaning, periodic fumigation, garbage collection contracts, office utilities, etc.
- Perform other work related duties and responsibilities as may be assigned
Key Responsibilities
Specific Duties and Responsibilities:
- Planning and scheduling meetings and appointments
- Record, compile, transcribe and distribute minutes of meetings
- Coordinate the logistics for workshops, seminars and trainings
- Facilitate hotel bookings, transportation, logistics and other travel needs for field staff.
- Provide logistical and clerical support to the program staff as needed
- Organizing and maintaining files and records
Qualifications & Competences
- Relevant university degree is required from a reputable institution.
- Candidates should have a minimum of 3 years working experience in similar role.
- Excellent computer skills.
Personal Characteristics
- Objective and high in integrity
- Good analytical skills
- Team player
- Able to maintain confidentiality at all times
- Excellent communication skills (written & verbal
More Information
- Job City Nairobi
