ADMIN OFFICER 77 views0 applications

The Organization

Splash is an international charitable organization headquartered in Seattle, WA, founded in 2007. Our mission is simple: “We clean water for kids.” Small, young and growing, Splash is in a unique position to be ground breaking in the global health and “WASH” sectors, able to try new approaches to address the needs of urban kids. In ten years, we have brought and continue to ensure safe drinking water to over 400,000 children in cities around the world.

Our core values guide everything we do including every hiring decision we make.  They are:

• People – People first. People second. People third.
• Quality – Beautiful products that function and last.
• Honesty – No drama, no surprises, no BS.
• Joy – Kids at heart, seeing potential everywhere.
• Mistakes – Make them, don’t repeat them.

 We are an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 To learn more, please visit www.splash.org.

The Job

A successful Administrative officer will act as the point of contact for all employees, providing administrative support and managing their queries. The main duties attached to this role includes managing office assets, organizing records, and preparing regular reports on administrative matters S/He will assist the Splash – Ethiopian office by Performing a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the day-to-day efficient operation of the organization. This position is designed to support the admin, Program and M&E offices and to coordinate the different activities in the office.  S/he will collectively work in the admin office.

This position will work under the direct supervision of the Director of Finance and Operation.

 Roles and Responsibilities

• Answer and direct phone calls and Provide information by answering questions and requests
• Organize and schedule meetings and appointments and Maintain contact lists for the future use
• Assist in the preparation of regularly scheduled reports
• Order office supplies when needed
• Provide general support to visitors and assist them in the office and provide refreshment for guest
• Facilitate booking and hotel reservation of meetings, travels, and logistic for the team, visitors and donors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Demonstrate proper filling of incoming and outgoing letters
• Schedule in-house and external events and demonstrate solid knowledge on office procedures Maintain computerized and manual filing systems
• Reply to email, telephone or face to face inquiries
• Facilitate repairs and maintenance of office equipment and furniture
• Follow-up the office, store and restroom cleanliness
• Manage all office purchase together with the HR and Finance offices

Job Requirements

You

Qualifications

• Degree in relevant field (e.g., Business Administration, management, office management and Business-related Fields).
• At least 4 years of working experience and demonstrated knowledge on current trends related to NGOs work.
• Fluent in English and Amharic

Characteristics

• You prefer being part of a team – you enjoy collaboration and have a genuine interest in learning from others
• You are innovative and creative: you constantly seek better ways to improve quality and accomplish objectives
• You have a strong ability to plan, sequence, and prioritize work
• You demonstrate excellent attention to detail and organizational skills, self-motivation, and the ability to work and thrive in a fast-paced, energetic, entrepreneurial environment
• You exhibit cultural sensitivity and the ability to work effectively with remote team members
• You have a deep belief in and passion for Splash’s work and the children we serve