Administration and Finance Officer 220 views6 applications

The Embassy of Ireland in the Republic of Liberia opened in June 2018. The Embassy incorporates and will advance the work of the previous Development Cooperation Office/Irish Aid which was established in Monrovia in 2010. In this period of expansion, the Embassy is recruiting an Administration and Finance Officer.

The duties of the Administration and Finance Officer will include responsibility to:

• Perform all administrative tasks associated with running the office on a daily basis, including the secure maintenance of confidential information;
• Administer and oversee the maintenance of employee records;
• Maintain basic financial records, complete bank reconciliations, calculate payroll, file tax returns and undertake other day-to-day financial management;
• Oversee and report on local accounts, operational budget and expenditure;
• Support knowledge management and filing in the Embassy;
• Manage Embassy procurement, and ensure compliance with appropriate procedures;
• Other administrative tasks as directed by senior management.
• Support for high-level cultural, commercial and government visits.

The candidate is required to have:

• Third-level qualification in administration, finance or related discipline.
• Extensive work experience in administration and financial management.
• Excellent written and oral communication skills.
• Computer skills on Word, Excel Spreadsheets, e-mail and internet, sufficient for the performance of above duties.
• Knowledge of operational budgeting, budget monitoring, procurement processes and systems.
• Good knowledge of operational and strategic planning processes, and reporting support and controls during implementation.
• Proven record showing a very high degree of integrity and trust.
• Proven ability to collate and distil large amounts of information, summarising findings to be used for management decisions.
• Interpersonal skills to form effective working relationships with people at all levels and the ability to handle a leadership role.
• Fully committed to team working, have the ability to work on one’s own initiative.
• Good interpersonal and tactful negotiation skills and the ability to work independently and as part of a team.
• Eligibility to work in the Liberia

It would be desirable if the candidate had:

• At least three years’ relevant experience working with government, non-Government or donor agencies or similar environment.
• Familiarity with the key principles and practice of effective aid delivery

The position is a full-time position of 38 hours per week. Occasional late working or attendance at work-related events outside of working hours is required. Occasional travel may be required.

The Embassy of Ireland is an equal opportunities employer and applicants from women are encouraged. Canvassing for the position is not allowed. Candidates who canvass will be disqualified from consideration.

Any personal information submitted will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts. By submitting information electronically, parties accept that data may not be fully secure.