The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Terms of Reference for Graduate Intern (Administration Assistant)

Location: Any Plan International Uganda Offices located in Kampala,Kamuli, Lira,Nebbi, Adjumani, Yumbe

Expected Duration of Assignment: 11 months

Languages Required: English

Background

Plan International is an independent child rights and humanitarian organization committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 78 years, and are now active in more than 70 countries.

Plan International Uganda is one of the Operating countries in the Middle East, East and Southern Africa Region and is introducing the Graduate Trainee Program that will be a Vigorous exercise to prepare and orient Ugandan graduates towards developing their skills, knowledge, and attitudes needed to make them effective employees, when they secure employment.  The program will run for 11 months where successful candidates will undergo various types of training in Monitoring and Evaluation, Projects, Finance and Administration Departments.

POSITION TITLE: GRADUATE INTERN- ADMINISTRATION ASSISTANT

REPORTING TO: ADMINISTRATION MANAGER

DUTIES:

The successful candidate will be responsible for;

• Receiving and directing Visitors
• Receiving Utility bills, processing and analyzing them
• Office and Premises Management
• Handling Petty Cash Processing
• Store and Stock management.
• Any other Duties assigned by the supervisor

Educational Requirements and Experience

• A Bachelor’s degree in Business Administration, Public Administration, Commerce or a related field.
• Must have acquired at least a Second-Class upper degree from a recognized University or institution
• Should have Graduated between the years 2021 and 2022

Skills and Professional Competences Required

• Ability to pay attention to detail
• Excellent Communication and Interpersonal Skills
• Excellent Customer service skills
• Ability to work with people from diverse backgrounds
• Ability to pay attention to detail
• Ability to work in a Team Setting
• Openness to learning
• Excellent writing skills
• A Positive attitude

Location: Any Plan International Uganda Offices located in Kampala, Kamuli, Lira, Yumbe, Adjumani and Nebbi

Type of Role: Fixed Term

Reports to: AdminIstration Manager

Grade: N/A

Closing Date: 15/11/2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.