mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. m2m trains, employs, and helps empower women living with HIV to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV. For more, visit www.m2m.org.
JOB DESCRIPTION
The Administrative Assistant is responsible for welcoming visitors and clients, overseeing the activities of office cleaning staff, as well as typing and proofreading various company documents. This position report to the Country HR Manager.
Key Performance Areas:
Business Partnering
- Give support to HR Manager to coordinate the HR elements of setting up employee contracts and procedures in Angola
- Maintain employment files organized and ensure that they are compliant with m2m standards.
HR Administration
- Support recruitment including placing advertisements, scheduling interviews, and issuing of employment contracts.
- Support the serve as impersonator for site staff in ESS.
- Ensure review and timely submission of timesheets from the team (site and office staff)
- Ensure that data integrity in maintained on all employee files or administrative documents
Recruitment
- Support manager with recruitment process in a timely and strategic manner
- Support manager with organized the induction process
Office Management/IT
- Give support to Operation Officer ensures sufficient office supplies and that office equipment is in good working order.
- Give support ensure set up of IT equipment for new staff Liaise with Head Office IT team for any IT requirements.
Administrative and travel coordinator
- Coordinator the travels, hotel booking, airlines,
- Greeted visitors with a friendly and helpful attitude.
- Provide interested parties with general information.
- Sorted incoming mail and handled outgoing mail.
- Typed and edited memos and reports.
- Answered calls and scheduled appointments
Fleet Management
- Ensure maintenance and servicing of m2m vehicles including use and checking of vehicle logbooks
- Ensure verification and consolidation of monthly mileage claims
- Coordinate monthly reconciliation of petrol card statements
- Collect and monthly review vehicle tracker reports against logbooks and vehicle plans, ensuring appropriate use in line with organisational policies
- Present monthly to the Angola SMT on fuel consumption variances and vehicle usage per vehicle.
JOB REQUIREMENTS*
Qualifications and Experience:
• Higher School certificate or Bachelor’s degree related field
• 1 – 3 years’ experience in similar roles
• Experience working on HIV related NGO is strongly preferred
Competencies:
• Excellent organisational skills and attention to detail, structured and process-driven
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple competing priorities
• Sound critical thinking and problem-solving skills
• Demonstrated experience using MS Office suite (Excel, Word, Power Point, Outlook)
• Fluent in Portuguese. Proficient in English, fluency preferred
More Information
- Job City Luanda
