Administrative Assistant 229 views0 applications

Fixed Term Nigeria Administration - Finance Print


**Position Name:**Administrative Assistant

Supervisor: Administrative Manager

Location: Abuja

Overview:

The Administrative Assistant (AA) will support administrative operations of the project in His/her respective offices and will be reporting to the Admin Manager. He/she will be responsible for all administrative reports in line with the agency and donor policies and regulations. The position of the Administrative Assistant is responsible for ensuring that office facilities are well maintained, cleaned and comfortable to live and work in. This position is specifically responsible for carrying out the activities related to office facility.

Responsibilities:

  • Responsible for ensuring that office facility is in good conditions and cleaned
  • Manage stores and warehouse of the country office
  • Lead store and warehouse replenishment process in order to avoid stock out and overstocking
  • Input daily store receipts and issuances in the appropriate store management tool
  • Managing the daily activities of the janitorial team and ensure they conform with internal office protocol.
  • Ensure that all that all document is properly filed and manage all documents archive.
  • Managing the relations with the Janitorial service companies for the office
  • Support procurement of items that do not require competitive processes

Required Qualifications:

  • University degree or HND from recognized higher institution
  • 3 to 4 years of experience required
  • Professional Certification in Project Management or MBA is an added advantage.
  • Demonstrated administrative experience in a structured organization is an advantage
  • Excellent computer skills
  • Excellent Customers Service skills.

Knowledge, Skills and Abilities:

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
  • Excellent presentation skills and verbal and written communications skills.
  • Previous experience working INGO.
  • Proficiency in word processing, Microsoft Office and database software.

Method of Application:

Application Closing date:

Close of Business Monday 13th June 2022

Note:

  • The title/subject of your email and application should be the position you are applying for.
  • Candidates that do not comply with the application instruction will be disqualified.
  • We reserve the right to close this vacancy early if a suitable candidate is found.
  • Only shortlisted candidates will receive an invitation for an interview
  • Any successful candidate will be subject to a pre-employment background investigation.
  • There will be travel requirements and opportunities both within Nigeria.
  • JHU is an Equal Opportunity Employer

More Information

  • Job City Abuja
  • This job has expired!
Abuja Jhpiego
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Jhpiego

Our History

Responding to the Changing Needs of Women and Families Worldwide

Since its founding in 1974, Jhpiego has been innovating to save the lives of women and families worldwide. From the first day, Jhpiego has been asking the question: How can we make lifesaving services available and accessible to the people who need them—all over the world?

Dr. Theodore M. King, an early innovator and champion for women’s health, was the moving force behind the founding of Jhpiego, an affiliate of Johns Hopkins University. In the early 1970s, King recognized the need to make physicians, nurses and administrators from developing countries aware of reproductive health breakthroughs, such as laparoscopy (a procedure used to inspect internal reproductive organs for infertility or to provide contraception by closing off the fallopian tubes) and modern contraceptives. Originally known as the Johns Hopkins Program for International Education in Gynecology and Obstetrics, the organization was funded through the United States Agency for International Development (USAID). Under King’s leadership, as a founder, trustee and later president of Jhpiego for 14 years, the organization conducted a steady stream of programs throughout the developing world.

How Did We Get from There to Here?

Early on, Jhpiego established itself as a leader in reproductive health training. Beginning in 1974, Jhpiego held training sessions on family planning/reproductive health for doctors and nurses in the USA In 1979, Jhpiego started its first in-country training programs in Tunisia, Brazil, Kenya, Nigeria, Thailand and the Philippines. From 1987 through 2004, Jhpiego conducted three global Training in Reproductive Health Projects, funded by USAID. Beginning in 1993, Jhpiego published learning materials on long-acting family planning methods.

Over the years—to respond more effectively to the needs of individual countries—Jhpiego became increasingly field-based and established its first field office in Kenya in 1993. Today, Jhpiego has field offices in more than 30 countries worldwide. Similarly, Jhpiego’s programming areas have expanded to meet changing needs in the field. In addition to family planning and reproductive health, Jhpiego now has expertise in maternal and child health, infection prevention and control, HIV/AIDS and infectious diseases.

Jhpiego’s work has also expanded to address reproductive health policy and guidelines and to support health systems strengthening. For example, in 1996 in Brazil, Jhpiego launched a performance and quality improvement approach, now known as Standards-Based Management and Recognition (SBM-R), which has since been implemented in 30 countries. SBM-R empowers health workers and facilities to improve the performance and quality of their services by providing them with the tools and methods they need to make decisions, solve problems and innovate at the local level.

Innovations in Training Methods and Technologies

In 1986, Jhpiego pioneered a competency-based training (CBT) approach that emphasizes learning by doing. CBT focuses on how the participant performs and promotes the trainer’s ability to encourage learning. Jhpiego also introduced the use of anatomic models for “humanistic training.” To minimize risk to clients, learners first practice on models until they achieve competency. In 1995, a clinical training skills manual—the cornerstone of Jhpiego’s training approach—was published. Using a systematic “training of trainers” approach, Jhpiego has created a global network of qualified physician, nurse and midwife trainers.

As early as 1984, Jhpiego collaborated with the University of the West Indies to deliver reproductive health courses, via satellite, to six islands in the Caribbean. In 1987, Jhpiego sponsored a global meeting on reproductive health education and technology with the World Health Organization (WHO) and introduced computer-assisted instruction to simulate clinical situations in several of its US-based courses. In 1995, ReproLine, an online source for reproductive health information, was launched. Today, Jhpiego continues to explore new learning technologies: mobile phones in Afghanistan, a computer-based learning management system in Ethiopia, computer-based training in Ghana, a distance learning program in Zambia.

Practical Solutions for Low-Resource Settings

Since the 1992 publication of its international reference standard Infection Prevention for Family Planning Service Programs, Jhpiego has been at the forefront in promoting evidence-based practices that can protect health care professionals, staff and clients from potentially life-threatening infections. To this end, Jhpiego has tested and introduced practical, low-cost infection prevention procedures that can be implemented effectively in settings with limited resources.

In developing countries, cervical cancer remains the leading cause of cancer deaths among women. In 1995, Jhpiego began research with the University of Zimbabwe to find a low-cost alternative to the Pap test that could make cervical cancer prevention a reality in low-resource settings. Based on the results of this research, Jhpiego helped form the Alliance for Cervical Cancer Prevention in 1999 and received funding from the Bill & Melinda Gates Foundation to expand its cervical cancer program. Since that time, Jhpiego has developed and piloted the single visit approach in which women are screened and treated during the same visit.

In 1995, Jhpiego began addressing HIV/AIDS and its integration with family planning services. Six years later, Jhpiego began work in HIV voluntary counseling and testing with a USAID-funded project in Jamaica. In 2002, Jhpiego received its first funding from the U.S. Centers for Disease Control and Prevention (CDC) for work in HIV/AIDS and, the following year, developed a global learning package on prevention of mother-to-child transmission of HIV—with CDC, WHO and university partners—to enable global scale-up. Also in 2003, Jhpiego began work on male circumcision for HIV prevention in Zambia. In 2008, Jhpiego developed a global learning package on male circumcision for HIV prevention with WHO and UNAIDS.

Connect with us
0 USD Abuja CF 3201 Abc road Fixed Term , 40 hours per week Jhpiego

**Position Name:**Administrative Assistant

Supervisor: Administrative Manager

Location: Abuja

Overview:

The Administrative Assistant (AA) will support administrative operations of the project in His/her respective offices and will be reporting to the Admin Manager. He/she will be responsible for all administrative reports in line with the agency and donor policies and regulations. The position of the Administrative Assistant is responsible for ensuring that office facilities are well maintained, cleaned and comfortable to live and work in. This position is specifically responsible for carrying out the activities related to office facility.

Responsibilities:

  • Responsible for ensuring that office facility is in good conditions and cleaned
  • Manage stores and warehouse of the country office
  • Lead store and warehouse replenishment process in order to avoid stock out and overstocking
  • Input daily store receipts and issuances in the appropriate store management tool
  • Managing the daily activities of the janitorial team and ensure they conform with internal office protocol.
  • Ensure that all that all document is properly filed and manage all documents archive.
  • Managing the relations with the Janitorial service companies for the office
  • Support procurement of items that do not require competitive processes

Required Qualifications:

  • University degree or HND from recognized higher institution
  • 3 to 4 years of experience required
  • Professional Certification in Project Management or MBA is an added advantage.
  • Demonstrated administrative experience in a structured organization is an advantage
  • Excellent computer skills
  • Excellent Customers Service skills.

Knowledge, Skills and Abilities:

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
  • Excellent presentation skills and verbal and written communications skills.
  • Previous experience working INGO.
  • Proficiency in word processing, Microsoft Office and database software.

Method of Application:

Application Closing date:

Close of Business Monday 13th June 2022

Note:

  • The title/subject of your email and application should be the position you are applying for.
  • Candidates that do not comply with the application instruction will be disqualified.
  • We reserve the right to close this vacancy early if a suitable candidate is found.
  • Only shortlisted candidates will receive an invitation for an interview
  • Any successful candidate will be subject to a pre-employment background investigation.
  • There will be travel requirements and opportunities both within Nigeria.
  • JHU is an Equal Opportunity Employer
 2022-06-14

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