Assistant Base HR Administrator 102 views0 applications


INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT For Assistant Base HR Administrator

Country Office: Ethiopia

Work Base: Gambella

Availability: As Soon As Possible

Salary Scale: EMS05

Salary and other benefits: Gross salary ETB 15,902-18,206

Insurance – (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Female Only

About Action Against Hunger

Action Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting and treating under-nutrition, especially during and after emergencies related to conflicts and natural disasters.

The international network of Action Against Hunger has offices in France, United Kingdom, Spain, Canada, USA, India and Belgium. Teams in the field combat hunger on four fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

About Action Against Hunger – USA

As the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life- threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectorial strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.

General Assignments / Scope of the Role:

The Assistant Base HR Administrator Assists the Base HR Manager in the administrative follow-up of the staff.

The Assistant Base HR Administrator’s role purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

Follow up on the base’s human resources administratively:

§  File documents in the staff files;

§  Up-date the data base

§  Follow up per diem, overtime, leaves, …

§  Prepare Action Against Hunger  identity cards for new employees;

§  Assist the integrated Human Resource Processes and Procedures in line with Action Against Hunger policies and Procedures.

 Assist in the administrative aspects of staff recruitment;

§  Post the job offer

§  Receive and register applications

§  Make appointments with the candidates;

§  Organize the logistics aspects of recruitment tests

§ Prepare replies to the candidates and dispatch them after signature by the administrator

§ Ensure contacts with local employment organizations (employment office, etc.) if applicable;

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

§  Identify and Maintain collaboration between staff and management across various Human Resource functions.

§  Externally maintain relationship with various stakeholders for improved Human Resource service (Pension Agency, Inland Revenue- Tin Numbers, and the like.

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)

  • Translate administrative letters upon request
  • Assist the base administrator in the practical organization of training session (planning, organization of travels).

Duties and Responsibilities:  

1: Assist the administrative follow-up of the base’s human resources:

  • Prepare employee Identity Cards and keep the record in the staff list;
  • Follow-up of the staff’s leaves: annual leaves, sick leaves… And ensure to keep a track record of written record and send a monthly, yearly, quarterly report to HR Capital;
  • Keep a staff list and list of insurance for the base’s employees and submit to the Field Coordinator and Base Human Resource Manager;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Assist on Managing local employees’ social insurance:

  • Review medical receipts/prescriptions submitted by the employee and validate for finance for payment;

3: Assist the hiring process administratively:

  • Keep a record of the job opening requests with updated Job descriptions;
  • Organize the recruitment process in co-operation with the job-seeker: schedule appointments, tests, replies;
  • Receive and keep a track record of all applications received and ensure to communicate to candidates of the written and interview results;

4: Assist on Facilitating and transfer of information and documents;

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents upon request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, emails, and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch, and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor

I. Gender Equality Commitments  

· Foster an environment that supports values of women and men, and equal access to information.

· Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

·Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, colour, ancestry, national origin, age, or marital status.

· Value and respect all cultures.

I.  Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own

work accurately so that only minor corrections are needed on an infrequent basis.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

II. Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

III. Additional Tasks

Ensure gender mainstreaming in the HR  department.

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.

Job Requirements

I. Required Qualifications and Professional Experience

Diploma in Management, Business Administration, Human Resource and related fields with 4 years and BA Degree with 2 years. Experience in an NGO setting is advantageous.

 

II. Required Skills & Competencies

·         Good communication skills

·         Sense of confidentiality

·         Adaptability

·         Good level of spoken and written English

·         Excellent interpersonal skills (stress management and motivation)

·         Computer literate

How to Apply

APPLICATION PROCEDURE

 If you are interested, please send your application composed of none returnable CV, Covering Letter with “Assistant Base Human Resource Administrator” written in the subject lineand three references, applicants to the following addresses:

Directly In Person to Action Against Hunger Addis Ababa office after Washington DC square to Mayor Muriel Bowser Street, Wollega – Gimbi, Gambella, Waghimra – Sekota, Harergue- Harar, Borena – Yabello and Somali Gode offices,

NBOnly short listed applicants will be, communicated on and selection process includes technical test and an interview.

More Information

  • Job City Gambela
  • This job has expired!
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Action Against Hunger saves lives while building long-term strategies for self-sufficiency:

  • Lifesaving impact in 45+ countries
  • 6,500+ field staff assisting more than 14.9 million people in 2015
  • 35+ years of expertise in contexts of conflict, disasters and food crises

Our global efforts save hundreds of thousands of lives each year, but millions of malnourished children remain in need of lifesaving treatment.

Why Our Work Matters

Deadly malnutrition claims the lives of 1 million children each year, even though it’s:

  1. PREDICTABLE: We know where and when to expect acute malnutrition
  2. PREVENTABLE: We know how to help children stay healthy
  3. TREATABLE: Therapeutic ready-to-use foods can help save millions
  4. AFFORDABLE: Just $45 can provide a child with lifesaving treatment

You can trust Action Against Hunger. Here’s why:

  • Highest four-star rating from Charity Navigator, ten years in a row
  • Listed as an “A”-rated organization by CharityWatch
  • We're accountable, meeting all 20 Better Business Bureau standards
  • Earned Guidestar's Gold Participant Seal for our commitment to transparency
  • Awarded the “Best in America” seal by the Independent Charities of America

What Others Are Saying

Don’t take it from us: here’s what others have to say of our work:

“Action Against Hunger is a NGO that is action oriented. I can truthfully say that they deliver services to those in need and are very present on the ground. They make lasting positive change in the lives of people. I worked for them in four countries and have a good understanding of how they work.”

– Holimata, Great Nonprofits Review

“Action Against Hunger is in war-torn countries that many fear to tread. They are technical people… that forgo the comforts of modern life to assist local populations and refugees at the most fundamental level in the most dangerous locales. They provide nutrition, healthcare, sanitation, and food sustainability. They train populations to be self-sufficient. Although these dedicated men and women want to eliminate the need for their services, humanity is not willing and forces them to witness the most heinous actions.”

– President Nelson Mandela, Recipient, Action Against Hunger Humanitarian Prize 2004

“As a field worker and a partner... I recommend Action Against Hunger as an effective and important organization. Through their integrated approach and expertise in nutrition, food security and water, sanitation and hygiene they are saving lives and improving them for years to come in some of the poorest parts of the planet.”

– Water Advocate, Great Nonprofits Review, Dec. 8, 2011

“Action Against Hunger—the title speaks for itself. This is a remarkable organization with a staff of energetic, enthusiastic and deeply committed people who are determined to make a difference to the lives of thousands of people. There are millions who do not have access to clean water, food, health services or education. They are condemned to a grinding life of poverty with no choices. Action Against Hunger is changing this. Their training programs are improving the quality of life and health and, above all, bringing hope to thousands in underdeveloped countries. I commend them for their outstanding work and welcome the opportunity to express my support.”

– Desmond Tutu, Archbishop Emeritus, Recipient, Action Against Hunger Humanitarian Prize 2006

“I’ve been covering humanitarian crises since the early 1990s and have often been impressed by the work of Action Against Hunger. They are among the first to respond when tragedies unfold, and they work to ensure that communities have a fighting chance to get back on their feet... The nightly news can often seem overwhelming, but it’s important to remember there are effective ways to fight hunger and overcome poverty, and along with groups like Action Against Hunger, you can become part of the solution.”

Connect with us
0 USD Gambela CF 3201 Abc road Full Time , 40 hours per week Action Against Hunger

INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT For Assistant Base HR Administrator

Country Office: Ethiopia

Work Base: Gambella

Availability: As Soon As Possible

Salary Scale: EMS05

Salary and other benefits: Gross salary ETB 15,902-18,206

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Female Only

About Action Against HungerAction Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting and treating under-nutrition, especially during and after emergencies related to conflicts and natural disasters.The international network of Action Against Hunger has offices in France, United Kingdom, Spain, Canada, USA, India and Belgium. Teams in the field combat hunger on four fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).About Action Against Hunger - USAAs the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life- threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectorial strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.

General Assignments / Scope of the Role:

The Assistant Base HR Administrator Assists the Base HR Manager in the administrative follow-up of the staff.

The Assistant Base HR Administrator's role purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

Follow up on the base’s human resources administratively:

§  File documents in the staff files;

§  Up-date the data base

§  Follow up per diem, overtime, leaves, …

§  Prepare Action Against Hunger  identity cards for new employees;

§  Assist the integrated Human Resource Processes and Procedures in line with Action Against Hunger policies and Procedures.

 Assist in the administrative aspects of staff recruitment;

§  Post the job offer

§  Receive and register applications

§  Make appointments with the candidates;

§  Organize the logistics aspects of recruitment tests

§ Prepare replies to the candidates and dispatch them after signature by the administrator

§ Ensure contacts with local employment organizations (employment office, etc.) if applicable;

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

§  Identify and Maintain collaboration between staff and management across various Human Resource functions.

§  Externally maintain relationship with various stakeholders for improved Human Resource service (Pension Agency, Inland Revenue- Tin Numbers, and the like.

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)

  • Translate administrative letters upon request
  • Assist the base administrator in the practical organization of training session (planning, organization of travels).

Duties and Responsibilities:  

1: Assist the administrative follow-up of the base’s human resources:

  • Prepare employee Identity Cards and keep the record in the staff list;
  • Follow-up of the staff’s leaves: annual leaves, sick leaves... And ensure to keep a track record of written record and send a monthly, yearly, quarterly report to HR Capital;
  • Keep a staff list and list of insurance for the base’s employees and submit to the Field Coordinator and Base Human Resource Manager;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Assist on Managing local employees’ social insurance:

  • Review medical receipts/prescriptions submitted by the employee and validate for finance for payment;

3: Assist the hiring process administratively:

  • Keep a record of the job opening requests with updated Job descriptions;
  • Organize the recruitment process in co-operation with the job-seeker: schedule appointments, tests, replies;
  • Receive and keep a track record of all applications received and ensure to communicate to candidates of the written and interview results;

4: Assist on Facilitating and transfer of information and documents;

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents upon request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, emails, and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch, and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor

I. Gender Equality Commitments  

· Foster an environment that supports values of women and men, and equal access to information.

· Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

·Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, colour, ancestry, national origin, age, or marital status.

· Value and respect all cultures.

I.  Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own

work accurately so that only minor corrections are needed on an infrequent basis.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

II. Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

III. Additional Tasks

Ensure gender mainstreaming in the HR  department.

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.

Job Requirements

I. Required Qualifications and Professional Experience
Diploma in Management, Business Administration, Human Resource and related fields with 4 years and BA Degree with 2 years. Experience in an NGO setting is advantageous.
 II. Required Skills & Competencies·         Good communication skills·         Sense of confidentiality·         Adaptability·         Good level of spoken and written English·         Excellent interpersonal skills (stress management and motivation)·         Computer literate

How to Apply

APPLICATION PROCEDURE

 If you are interested, please send your application composed of none returnable CV, Covering Letter with “Assistant Base Human Resource Administrator” written in the subject lineand three references, applicants to the following addresses:

Directly In Person to Action Against Hunger Addis Ababa office after Washington DC square to Mayor Muriel Bowser Street, Wollega – Gimbi, Gambella, Waghimra – Sekota, Harergue- Harar, Borena – Yabello and Somali Gode offices,

NBOnly short listed applicants will be, communicated on and selection process includes technical test and an interview.

2020-11-04

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