Job Description
The Assistant Finance Controller assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit. The AFC is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures.
Major Responsibilities:
Specific responsibilities within each functional area are as follows:
1) Responsible for review and finance verification for documents and vouchers submitted to finance, to ensure that:
a) The IRC policies and donor regulations are adhered to.
b) Expenses are allowable, allocable and reasonable as per specific donor regulations.
c) The charging codes for payments submitted are correct.
d) The calculations are correct (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments).
e) The relevant supporting documents are attached.
2) Cash/Bank – Processing
a) Supervision of the processing of bank and cash transactions and ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
b) Liaison with bank officials to resolve problems or facilitate improved service.
3) Cash Forecasting
a) Ensure that the country program cash forecasts and CTR reports are accurate by working with Finance Manager, field and program coordinators to help them develop more accurate cash forecasts of their program needs.
b) Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
4) Payroll
a) Supervising the review of the national payroll report ensuring accuracy and standard financial controls are maintained
b) Review the preparation of the monthly international and national staff payroll accounting entries including salary allocations.
c) Liaison with the revenue department to ensure compliance with income tax and other related tax regulations
5) Training and Staff Management:
a) Assist in providing training and support for the country office program and operational staff on the IRC Finance policies; accounting procedures and requirements, assists the staff in finance related issues and activities.
b) Coach, train, orient and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance
c) Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented performance reviews.
d) As part of succession plan and nationalization goals, identify, train and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment
e) Provide constructive feedback and counsel on appropriate career paths and professional development.
f) Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
g) Preparation of written field trip reports after the field office visit, for review by the Finance Controller which identifies key issues during the field trip visits and provide follow-up recommendations for improving control processes or procedures.
h) Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
i) In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.
6) Donor Reports
a) Assist Budget Manager in preparation of draft donor reports for review by the Finance Controller
b) Analysis of actual to budget results to identify problems in accounting or compliance
c) Identification of procedural or training issues to be addressed to improve the quality of report data.
7) Budgets
a) Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
b) Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
c) Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
d) Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
8) Balance Sheet Accounts
a) Monitor the follow-up of the staff, vendor advances and other balance sheet items before month end.
b) Ensuring differences or discrepancies are brought to the attention of the FC and FMs and that appropriate action is taken.
c) Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
9) SUN Processing
a) Assisting in the Country Financial monthly reports closing procedure with preparation and reviewing reports for posting to financial system.
b) Performing the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
c) Production of required monthly and adhoc reports including the country program monthly financial management report.
10) Other:
a) Assist the Finance Controller in internal and external audit.
b) Perform other duties, as appropriate or requested by the Finance Controller.
a) Reviews of controls and monitoring of compliance with established procedures.
KEY WORKING RELATIONSHIPS
INTERNAL:
Position reports to: Finance Controller
Position directly supervises: Finance Manager Treasury and Finance Manager
EXTERNAL:
External to the Country Office: Regional Controller, Internal Auditor; IRC’s Program Deputy Directors and other key Program Staff.
External to IRC: Banking staff and local government staff (taxation and regulation related)
Qualifications
EDUCATION:
Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
EXPERIENCE:
• Minimum of three (5) years of accounting experience and one (3) years successful direct supervisory experience.
• Experienced with various PC and financial related software (spreadsheets, accounting packages).
SKILLS AND ABILITIES:
• Able to communicate effectively (written and verbal) in English with program staff, management and employees
• Excellent management and coordination skills
• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
• Comfortable making decisions. Ability to work independently while being a strong team player.
• Highest standards of ethics and integrity
• Good supervisory, time management and interpersonal skills.
Professional Standards: All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.
Working Environment: The position will be based in Tripoli, Libya, with travel to Misrata and Tunisia.
More Information
- Job City Tripoli
